Well Water Analysis & Reporting Services

Wake County, North Carolina is soliciting proposals for comprehensive well water analysis and reporting services to supplement in-house laboratory capabilities. The contract requires a qualified provider to supply all sampling materials—including containers, preservatives, and labeling—as well as coordinate courier services with strict Chain-of-Custody protocols to transport samples to external laboratories. Analytical testing must comply with specified EPA methods for VOCs, pesticides, PFAS, radionuclides, and coliform bacteria, with equivalent methods permitted if regulatory compliant. Results must be delivered electronically in CSV and PDF formats within 10 working days, with expedited turnaround available. The contract has an initial one-year term with up to two one-year renewal options, contingent on funding and satisfactory performance. A dedicated project manager must serve as the primary point of contact, ensuring seamless coordination with Wake County’s Water Quality Laboratory located at 200 Swinburne St, Raleigh, NC. Evaluation will be based on a best-value approach, considering compliance with requirements, technical experience, organizational qualifications, service delivery approach, and cost effectiveness, with no guarantee that the lowest bidder will be selected. Proposers must demonstrate proven expertise in handling municipal water testing, including experience with EPA methods and electronic data reporting, and must certify absence of conflicts of interest, comply with confidentiality requirements, and maintain adequate insurance coverage including workers’ compensation and general liability. All subcontractors must adhere to the same contractual obligations, and no assignment of the contract without written county approval is permitted. The County reserves the right to issue new services under pre-negotiated time-and-materials rates via contract amendment. Proposals must be submitted electronically via the Bonfire Portal by June 9, 2026, and must include a cost proposal detailing pricing for estimated annual volumes including 1,200 VOC tests, 300 pesticide tests, 200 radon tests, and 100 other environmental tests, with no unit prices pre-filled. Submission must follow specified formatting guidelines, excluding marketing content, and emphasize clarity and conciseness. The vendor is classified as an independent contractor with full responsibility for labor compliance, and must indemnify the County against claims arising from negligence or misconduct.