Western Shelter Systems LLC, Original Equipment Manufacturer (OEM), Gatekeeper SW-20 Shelter Kit Items

This solicitation, numbered 1202SC26Q2702, is a combined synopsis and Request for Quotation issued under FAR Part 12 for the FY26 acquisition of OEM “Gatekeeper” series shelter kit components and replacement parts from Western Shelter Systems LLC, with delivery FOB destination to the Northern Rockies Area Incident Support Cache in Missoula, Montana. The procurement is a total small business set-aside under NAICS code 339999 with a size standard of 550 employees, and all responsible small business concerns may respond. The solicitation does not issue a separate written document and relies entirely on the posted announcement and four required attachments: Terms & Conditions, Offeror’s Information, Past Performance Questionnaire, and an unnamed fourth attachment. Proposals must be submitted electronically via email to amy.tilley@usda.gov by May 1, 2026, with the solicitation number included in the subject line, and no hard copies or portal submissions are accepted. The contract is structured as a firm-fixed-price acquisition, with performance required between May 8, 2026, and July 1, 2026, and a key delivery milestone of June 20, 2026. Over 300 individual line items, including threshold ramps, vent caps, tent stakes, and rope systems, must be delivered fully traceable to the original equipment manufacturer, with mandatory Certificates of Conformance per FAR 52.246-15. Inspection and acceptance occur at the delivery site in Missoula, Montana, with the government responsible for verifying compliance and quantity. Pricing must be fair and reasonable under FAR 12.204, but award will be made to the highest technically rated offeror, not the lowest price, under a non-LPTA trade-off method; past performance must be acceptable or neutral to qualify. Invoices must be submitted electronically through the Treasury’s Invoice Processing Platform, and contractors must maintain SAM registration, comply with Buy American and trade agreement requirements, adhere to hazardous materials labeling standards, and implement basic information system safeguards. Subcontracting is subject to limitations and reporting obligations under multiple FAR clauses, and all offerors must represent their small business status while being subject to post-award size and socioeconomic status updates.