White Fleet Vehicles

The Chesapeake Public Schools School Nutrition Services is soliciting bids for White Fleet Vehicles through Invitation to Bid 68-2526, with responses due by May 28, 2026. As the seventh-largest school district in Virginia with nearly 40,000 students and 6,000 employees across 56 schools and centers, the District requires vendors to provide vehicles that meet strict technical specifications and delivery requirements. Bids must conform to all outlined standards, including proper packaging, labeling, and inside delivery to designated locations such as schools or the District warehouse, with no reliance on district personnel for unloading. Delivery must occur Monday through Friday between 8:00 a.m. and 3:00 p.m., with 48-hour advance notice, and all shipments must include signed proof of delivery and accurate documentation such as purchase order numbers and item details. Vehicles must comply with Virginia State inspection requirements, be new and unused, and match the bid sample in quality and specification. Award will be made on a Lowest Price Technically Acceptable basis, with conformance to specifications and price being the primary evaluation factors, followed by the ability to deliver on time, references, and warranty terms. No numerical weights are assigned to factors, and bids must demonstrate full responsiveness and responsibility. Contractors are prohibited from assigning or transferring the contract without prior written consent from the District and must maintain all records for five years after final payment. The District will inspect and accept deliveries on-site, and title only transfers upon formal acceptance. Pricing details are not provided in the solicitation, but vendors must quote prices that include all shipping, handling, and packaging costs, consistent with FOB Destination terms. Substitutions are forbidden without written approval, and failure to meet deadlines or specifications may result in disqualification or removal from the approved vendor list. All proposals must be submitted electronically via the OpenGov portal using only approved .pdf and .docx formats, and vendors must hold valid Virginia business licenses and provide their State Corporation Commission identification number. While no formal FAR clauses or military standards apply, internal district clauses govern inspection, force majeure, fund-out conditions, and indemnification, with the Purchasing Department serving as the primary point of contact for contract administration.