Willow Lake Water Pollution Control South Secondary Clarifiers Rehabilitation Project

The City of Salem, Oregon, has issued Solicitation No. 6231RFP No. 267061 for the rehabilitation of the South Secondary Clarifiers at the Willow Lake Water Pollution Control Facility, classified under NAICS code 237990. The solicitation was posted on June 17, 2026, with responses due by July 22, 2026, and is open to qualified vendors through an electronic submission portal. Although the project’s technical specifications and cost structure are not detailed in the provided documents, the solicitation explicitly states it contains no line items, indicating pricing and scope will be evaluated based on proposer responses rather than predefined units. Compliance with a comprehensive set of contractual obligations is mandatory, including adherence to all applicable federal, state, and local laws and regulations. All bidders must submit a signed IRS Form W-9 to verify their Taxpayer Identification Number and U.S. person status, a sworn affidavit certifying no delinquent taxes or monetary obligations to the City, and current EEO certification, which must be renewed annually. Additionally, contractors must provide an insurance certificate naming the City of Hartford as an additional insured on a primary non-contributory basis, with minimum coverage limits of $1,000,000 for automobile, pollution, professional, excess, and cyber liability, all written on an occurrence basis. Performance and payment bonds are required if the award exceeds $50,000, along with a signed wage certification confirming compliance with Connecticut state, federal, and Hartford living wage rates, despite the project being located in Oregon, reflecting a misalignment in referenced municipal requirements. Contractors must agree to maintain accurate accounting records for the contract term and three years thereafter, submit invoices with the City’s order number, and allow the City full access to records for audit purposes during performance and for two years post-completion. The contract term is specified as one year, with potential for three contract extensions under city ordinances and fund availability. Award will be granted to the lowest responsible offeror, not necessarily the lowest price, with a preference for City-based Small, Minority, or Women-Owned Businesses if their bid is no more than 15% higher than the low bid and they agree to accept the low bid amount. Inspection rights are reserved by the City at all reasonable times, and warranties on workmanship and materials survive acceptance and payment. Subcontracting requires prior written approval, and the contractor must comply with federal occupational safety