Window Coverings, Including Installation and Repair Services

The City of Phoenix is soliciting sealed offers for a five-year contract to provide window coverings, including installation, repair, and maintenance services for its facilities. The contract, commencing on September 1, 2026, or the later effective date approved by the Phoenix City Council, mandates comprehensive delivery of products such as roller shades, blinds, cellular shades, and motorized systems. The contractor assumes full responsibility for all labor, equipment, tools, and travel, and must adhere strictly to industry standards, including fire resistance (NFPA 701) and antimicrobial performance (ASTM G21), ensuring all work is defect-free, completed punctually, and properly coordinated with city personnel. The contract is non-exclusive, allowing the City to obtain similar services from other sources, and contains strong provisions regarding worker qualifications, including mandatory manufacturer certification for installers, thorough background screening, and security clearance requirements administered at the contractor’s expense. The procurement process is conducted electronically via the City’s Procurement Portal, with sealed bids due by May 8, 2026. Award will follow a Lowest Price Technically Acceptable (LPTA) approach, focusing on technical capability, manpower availability, safety record, and past performance, without numerical weighting. Inspection and acceptance occur at the City-designated delivery locations with the City responsible for final acceptance based on strict quality and specification compliance. Contract administration includes electronic invoicing, payment contingent on annual appropriations, and specified prompt payment terms mandated for subcontractors. Additional contract requirements emphasize compliance with nondiscrimination laws, worker safety, and site access procedures, with the City reserving the right to reject any worker without cause and conduct unannounced facility inspections. The contract lacks federal FAR standardized clauses but incorporates municipal provisions covering assignment restrictions, risk of loss, insurance, and legal work eligibility. No extensions beyond the five-year term are permitted, and the contract ensures warranty obligations are honored fully when manufacturer warranties exceed one year.