Winter Maintenance and Snow Removal Services at various Region of Waterloo Water Properties

The Region of Waterloo has issued a Request for Tender (T2026-221) for winter maintenance and snow removal services at various water properties across five service areas, including Kitchener, Waterloo, Cambridge, Mannheim, and St. Jacobs. The contract is structured for two five-month periods starting November 15, 2026, and ending April 15, 2028, with options to renew for three additional five-month periods through November 15, 2031. The scope of work requires 24/7 service, with mechanical snow clearance mandated to begin after one inch of accumulation or within one hour of notification. All surfaces must be cleared by 7:00 a.m. daily, prioritizing vehicular traffic flow, and contractors must use pickled sand at all water sites and salt on city sidewalks. Bidders must submit their proposals electronically by October 2, 2026, at 2:00:59 p.m. EST. Required submission documents include a Schedule of Prices, an equipment listing, a Smart About Salt Certificate, and at least three professional references from similar projects completed within the last five years. The contract will be awarded to the lowest compliant bidder, and the Region reserves the right to award on a unit or item basis. Key compliance requirements include maintaining Smart About Salt Certification, providing a Certificate of Insurance, and ensuring WSIB clearance. Performance is strictly monitored; a score below 80% on an evaluation can result in a two-year probation or suspension from future bidding opportunities.