Winter Snow Removal Hill, AFB (309th SWEG)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

Table 1: Solicitation Overview
Solicitation Number    FA8222-26-Q-0279KH
Document Type    Request for Quotes (RFQ)
Procurement Type    Combined Synopsis/Solicitation
Set-Aside Status    100% Small Business Set-Aside
NAICS Code    561730 — Landscaping Services
Size Standard     $9,500,000.00
Technical Data Access    Public (No restrictions)
Response Date & Time    Monday, October 19, 2026, at 5:00 PM MDT
Primary Contact Email    kevin.hutchison.2@us.af.mil
 
Table 2: Schedule of Services (CLIN Structure)
CLIN    Description                                           Qty       Unit        Timeline
0001    Snow removal IAW PWS                        5         Months    POP 01 Nov 2026 - 31 Mar 2027
1001    OY One - Snow removal IAW PWS       5         Months    POP 01 Nov 2027 - 31 Mar 2028  2001    OY Two - Snow removal IAW  PWS      5          Months   POP 01 Nov 2028 - 31 Mar 2029
3001    OY Three - Snow removal IAW PWS    5          Months   POP 01 Nov 2029 - 31 Mar 2030
4001    OY Four - Snow removal IAW PWS      5          Months   POP 01 Nov 2030 - 31 Mar 2031
 
Section III: Performance Work Statement (PWS)
1. Description of Services
The contractor shall monitor weather conditions and when accumulation reaches 1 inch or greater, the contractor shall clear snow and ice from sidewalks and entrances in accordance with (IAW) the building priority listing in Appendix B. Red highlighted areas are designated as primary for removal, and yellow highlighted areas are designated as secondary. Additionally, the contractor shall spread environmentally safe ice melt crystals to all cleared sidewalks and entrances to prevent ice accumulation.

2. Scope
The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide routine snow removal services for the 309 Software Engineering Group (SWEG) facilities located at Hill AFB IAW the building maps. The contractor shall fully comply with all OSHA requirements.

3. Basic Service & Operational Parameters
Plowing Trigger: Active snow removal is required when snow accumulation is 1 inch or greater between the hours of 6:00 AM and 5:00 PM, Monday through Friday (excluding Federal Holidays).

Overnight Snow: When overnight snow accumulation exceeds 1 inch, the contractor shall ensure all snow is removed prior to 6:00 AM.

Obstacles & Displacement: Contractor shall not move snow into locations that block entry/exit points, delivery bays, docking areas, fire hydrants, fences, or driveways. Removed snow shall not be disposed of in parking lots. Blocked sidewalks resulting from active construction barriers may be bypassed.

Unusual Snow Conditions: The contractor shall respond to and remove unusual snow conditions (e.g., drifts) within 120 minutes of contact by the Government.

Staging Areas: The Government will provide access to the gated areas between buildings 1515 and 2720, and two equipment staging areas (north of Building 1513 and south of Building 518).

Contractor Supervision: The Contractor shall provide an on-site supervisor who will be the primary point of contact for the Government Contracting Officer Representative (COR). The Government will not directly supervise contractor employees.

4. Service Summary Table
Performance Objective         PWS Paragraph    Performance Threshold
Ice Melt Application                         1                         Completed IAW PWS para 1, 90% of the time
Snow Removal IAW Appendix B    3.1                       Completed IAW Appendix B, 90% of the time
Overnight Snow Removal               3.2                      Completed by 0600, 90% of the time
Unusual Snow Conditions              3.5.1                    Response within 120 minutes of notification 90% of the time
 
5. CDRL Summary Table
Description    CDRL No.    Frequency    First Submission               Subsequent Submission
Personnel Roster    A001    As Required    15 Days After Award      As changes are made
Safety Plan                A002    Once               15 Days After Award      As updates are made
Mishap Report        A003    As Required     notify POC 1 hour     Within 3 days of mishap
 
6. Additional Requirements & Base Safety
Accident/Mishap Reporting: The contractor shall report any injury or damage to Government property exceeding $2,000 to the COR within one (1) hour (CDRL A003).

Damage Liability: The contractor is solely responsible for repairs/replacements of equal quality for any damage caused to real property, vehicles, road signs, sidewalks, guardrails, or fences by contractor operations.

Base Access: Contractor personnel shall obtain base access passes by completing a Hill AFB Form 496.

Federal Holidays: Service is not required on New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas.

Appendix A – Acronyms and Abbreviations
AFB: Air Force Base

CDRL: Contract Data Requirements List

COR: Contracting Officer Representative

IAW: In Accordance With

OSHA: Occupational Safety and Health Administration

OY: Option Year

POP: Period of Performance

PWS: Performance Work Statement

SWEG: Software Engineering Group

Appendix B – Building Snow Removal Special Instructions
Priority    Bldg    Sq Ft    Notes / Special Instructions
Total    Area    86,734    Total Area of Combined Worksite
1    1513    10,340    Priority 1
1    1511    3,925    Sidewalks around building
1    1514    3,925    Priority 1
1    1515    20,613    North handicap ramp accumulates drifts; check regularly. Push snow into underground bay entrance to the Northeast or onto surrounding grass.
1    2720    4,044    Priority 1
1    2721    16,274    Priority 1
2    5          1,888    Remove snow from bay L to K and down the stairs
2    100    4,070    Priority 2
2    205    1,714    Raised walkway with an accessible ramp
2    517    6,520    Priority 2
2    518    8,049    Priority 2
3    1202    3,614    Raised sidewalks. Push snow to the East parking area.
3    1208    2427    Priority 3
3    1221    3,162    Raised sidewalks. Move snow to North side if it impacts parked cars.
3    1225    1,844    Raised sidewalks
3    1234    972    Raised sidewalks
3    1238    700    Raised sidewalks
3    1266    567    Raised sidewalks
3    1267    1,303    Raised sidewalks
 
Section IV: Evaluation Factors (Lowest Price Technically Acceptable)
Evaluation Factor    Criteria    Evaluation Method
Factor 1: Technical Capability    Offeror must submit a technical statement or spec sheet certifying capability to meet all requirements, response times, and building instructions in the PWS.    Evaluated on a Pass/Fail (Acceptable/Unacceptable) basis.
Factor 2: Price    Total aggregate price of all monthly snow removal services across the base year and all option periods (CLINs 0001, 1001, 2001, 3001, and 4001).    Award will be made to the lowest-priced, technically acceptable offeror.
 
Section V: Key FAR/DFARS Clauses & Provisions (Incorporated by Reference)
Clause / Provision    Title    Status / Applicability
FAR 52.212-1    Instructions to Offerors—Commercial Products and Services    Applies in full; see submission instructions.
FAR 52.212-2    Evaluation—Commercial Products and Services    Applies; evaluation is LPTA (outlined in Section IV).
FAR 52.212-3    Offeror Representations and Certifications    Complete online at SAM.gov or submit with quote.
FAR 52.212-4    Contract Terms and Conditions—Commercial Products and Services    Applies in full.
FAR 52.212-5    Contract Terms Required to Implement Statutes    Applies; checked clauses include 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33.
DFARS 252.204-7012    Safeguarding Covered Defense Information & Cyber Incident Reporting    Mandatory DoD clause; applies in full.
DFARS 252.232-7003    Electronic Submission of Payment Requests (WAWF)    Applies for invoicing.
 
Section VI: Quote Submission Instructions
Step    Action Required    Deadline / Details
Step 1: Submit Questions    Email any technical or other questions to the Contracting Officer.    Due no later than Wednesday, October 14, 2026, at 09:00 MDT.
Step 2: Prepare Quote    Offerors must submit: (1) Completed pricing for all CLINs (0001 through 4001), (2) Signed representations/certifications (if not on SAM.gov), and (3) Technical capability spec sheet/statement.    Submit all files in PDF format via email.
Step 3: Final Submission    Email the complete quote package directly to: kevin.hutchison.2@us.af.mil    Due no later than Monday, October 19, 2026, at 5:00 PM MDT.
 

*Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation and has no obligation to reimburse an offeror for any costs.