Wood Power Poles

SEE THE "DOCUMENS" TAB FOR A PDF OF THE CFB24-064CALL FOR MATERIALS BIDWOOD POWER POLESPEND OREILLE PUBLIC UTILITY DISTRICTIntroductionPublic Utility District No. 1 of Pend Oreille County (the District), is requesting bids from prospective distributors for three (3) loads of power poles. Bid RequirementsPower poles will be Class 2, Western Red Cedar, Full Length Treated with CCA, WQC inspected and drilled to the attached specifications.All loads will be delivered to the District’s pole storage area located at 9262 Coyote Trail Rd, Newport, WA 99156 and consist of the following:Load #1Quantity Class Length (feet) 25 2 30’ Remainder of Load 2 35’ Load #2Quantity Class Length (feet) Full Load 2 40’ Load #3Quantity Class Length (feet) Full Load 2 45’   The District hopes to procure all material by February 15, 2025 or as soon as possible.The District must be contacted in advance to arrange delivery (Mike Peterson, District Warehouseman at +1 (555) 000-0000).Call for Bid RequirementsBid must include a bid bond in the amount equal to five percent (5%) of the maximum bid price.Bid to include Washington State Sales Tax (WSST).Each bid must be accompanied by the completed bid proposal form including lead-times.Call for Bid SubmittalsBids must be submitted using ProcureWare, the Districts online contracting portal, at popud.procureware.com no later than December 30, 2024 at 2:00 p.m. PST. Submittals received after the above date and time for any reason will not be considered. Questions related to this submittal must be submitted by way of ProcureWare no later than December 19, 2024 at 2:00 p.m. PST.  Responses to these questions will be made available to all bidders via ProcureWare.Public bid opening will commence on December 30, 2024 at 2:00 p.m PST.  The public bid opening will be held virtually via Microsoft Teams Meeting.  Join from computer, tablet or smartphone using the below link or dial in at +1 (555) 000-0000  using access Code: 713 658 807#https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODQ3MGM3MjEtNDIzNi00MTViLThmMzktNzQ5NGRlZmEwMzE1%40thread.v2/0?context=%7b%22Tid%22%3a%226a9881bc-1e97-4806-8532-be90f3b64408%22%2c%22Oid%22%3a%2245ce7b33-9839-4493-a965-df6018b66e80%22%7d Evaluation of the Call for Bid The District will evaluate each submitted bid for completeness. Bid submittals that do not meet the minimum requirements will not be considered. The District reserves the right to reject all submittals, and modify or withdraw the Call for Bid. The District will award the contract to the qualified bidder whose proposal is most advantageous to the District based upon the factors identified below. The District reserves the right to negotiate with the highest scoring bidder/entity. Should the District fail to secure an agreement with the selected entity, the District may elect to pursue an agreement with the next highest scoring entity. The proposals will be evaluated based on the following:Pole PriceDelivery timelineTerms and ConditionsMeeting SpecificationsQualifications of the vendor The District reserves the right to cancel this Call for Bid at any time, or issue amendments or corrections. The District reserves the right to award this contract, or to not award this contract. Women’s, minority, and small business enterprises are encouraged to apply. The District is an equal opportunity employer.