H--Wyoming Elevator Inspection and Minor Maintenance

COMBINED SYNOPSIS/SOLICITATION Wyoming Elevator Inspection and Test Services Alcova Dam, Buffalo Bill Dam, Kortes Dam, and Pathfinder Dam 140R6022Q0071 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 140R6022Q0071 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07 effective August 2022. This is a total small business set aside under NAICS 541350 with an associated small business size standard of $8 Million Vendors will be required to submit required documentation listed in FAR 52.212-2 to allow for best value evaluation as per the clause. Vendors will be required to sign 52.204-24. A fully copy of the combined synopsis/solicitation along with an excel spreadsheet for convenience in quoting is provided with this announcement as attachments. Please ensure submission of all requirements as noted below. Statement of Work Scope of Work: The contractor shall furnish all personnel, management, equipment, tools, and labor necessary to inspect the elevators and perform the detailed tasks listed below within the jurisdiction of the Wyoming Area Office, Mills, Wyoming in a manner that will ensure continuous and safe operation. This purchase order is a base year with 4 optional years. This purchase order will only require the contractor to perform inspections and tests once annually on each elevator listed and optional year #1 will require performing Category 5 periodic tests. The elevator types, manufacturer and locations are listed below. Facility Manufacturer Type Location Weight Cap. Alcova Kimball Elevator Co. Freight, Electric Alcova Dam, WY 10,000 lbs. Buffalo Bill O'Keefe Passenger, Electric Buffalo Bill Dam, WY 2,000 lbs. Kortes Langerquist Elevator Co.Passenger, Electric Kortes Dam, WY 2,500 lbs. Pathfinder Kimball Elevator Co. Inclined Passenger, Electric Winding Drum Pathfinder Dam, WY 1,500 lbs. Facility operation hours are 7:00 A.M. to 5:30 P.M., Monday through Thursday. Any request to work outside of the facility operations hours shall be subject to the approval of the Contracting Officer. The following list of standards are required in the performance of this contract: Number Reference Title Source A17.1-2019 Safety Code for Elevators and Escalators ASME A17.2-2020 Guide for Inspection of Elevators, Escalators, and Moving Walks ASME A17.3-2020 Safety Code for Existing Elevators and Escalators ASME The vendor is responsible to obtain or have on hand copies of these codes. Periodic Inspections and Category 1 Tests for years base year and option years 2,3, & 4 -Periodic Inspections and Tests: The contractor shall perform periodic inspections and category 1 periodic tests for all elevators in accordance with ASME A17.1-2019, Section 8.11, Periodic Inspections and Tests, and Appendix N, Table N-1, Recommended Inspection and Test Intervals, ASME A17.2-2020, Guide for Inspection of Elevators, and Moving Walks; and ASME A17.3-2020, Safety Code for Existing Elevators and Escalators. Periodic Inspections and Category 5 test for optional year 1 -Periodic Inspections and Category 5 test: The contractor shall perform periodic inspections and category 5 tests for all elevators in accordance with ASME A17.1-2019 Section 8.11, Periodic Inspections and Tests, ASME A17.2-2020, Guide for Inspection of Elevators, and Moving Walks; and ASME A17.3-2020, Safety Code for Existing Elevators and Escalators. Tasks to be Performed at Pathfinder Dam Annually -Resocketing of Pathfinder Dam Elevator Hoisting Ropes: The contractor shall perform the resocketing of the hoisting ropes for the Pathfinder Dam Elevator in accordance with ASME A17.1-2019, Section 8.6.4.10. -Pathfinder Dam Elevator Safeties Test: The Pathfinder Dam Elevator does not have a governor for setting the car safeties. Therefore, the required procedure for testing the car safeties is outlined as follows: a) Open the gates in the chain-link fence that spans the top of the dam to access the car safeties. b) Hold the elevator car with come-a-longs or chain hoists and rigging of the proper rated load. (Hoisting equipment and rigging shall have a minimum rating of 5 tons) c) Slacken the elevator car hoist cables. d) Slacken the come-a-longs or chain hosts. As these are slackened, the safeties will run out to grip the rails to stop and hold the car for the test to be valid. e) Return the elevator car to its normal operating status, i.e., the safeties returned to their normal position, the come-a-longs or chain hoists removed, and the hoist holding the car. f) Close the gates accessing the car safeties. g) Note: Slackening the hoist cables with the car resting at the bottom of the elevator run is NOT an acceptable test of the elevator safeties, as there is no way to be sure that the safeties will stop the car. Deliverables: The contractor shall prepare and submit three copies of each test report, type written, showing that all the tests required by ASME A17.1-2019 Section 8.11, Periodic Inspections and Tests, were performed. Test reports are to be submitted within 60 days of completion of work to the Bureau of Reclamation, P.O. Box 1630, Mills, WY 82644, Attention: WY-5301. The reports must include a certification statement such as: I certify that all tests, checks, and inspections required by ASME A17.1-2019, Section 8.11 for Periodic Inspections and Category 1 Periodic Tests were performed on date(s). This statement must be signed by the person responsible for the tests. An additional statement is required for the Pathfinder Dam elevator to certify that the hoisting cables were resocketed, by whom (person(s) and company name) and the date. Within 10 calendar days following Notice of Award, the contractor shall submit a schedule, by email to contact@example.gov. No work is to be done until the acceptance of the contractor's schedule. In the event an elevator is found in need of immediate repairs or parts replacement and the failure to make these repairs could lead to an unsafe or defective condition, the contractor shall notify the Contracting Officer's Representative (COR) immediately. The COR will then work with the Contracting Officer to determine if the repairs are within scope or out of scope. If the repair is out of scope the vendor shall NOT perform the work until a separate purchase has been approved. Contractor Qualifications, Security and Safety: Contractor employees shall comply will all federal, state, and local laws. The qualified elevator mechanic must hold a valid elevator mechanics license to perform the specified work. A company certification/license will not be acceptable. A copy of the proposed mechanic's license must be submitted with the bid to the purchasing agent. Failure to submit a copy shall be grounds for disqualification of the quote. The contractor and their employees shall be restricted to those areas necessary to perform work under this contract as well as direct routes to and from the work site as approved by Byron Pindell. All supplies, equipment, and machines shall be kept out of traffic lanes or other areas where they might create a public hazard. The contractor shall remove and dispose of, to an off-site location, all debris resulting from work performed under this contract. Period of Performance: It is estimated that the contract will be awarded, and performance will begin on 9/1/2022 and continue through 8/31/2023, and the government will reserve the right to exercise up to 4 option periods as the needs of the government and funding allow. Pricing: Pricing shall include all costs, including mobilization/demobilization and shall be on an hourly rate with an NTE cost for the entire project. A copy of the excel spreadsheet will be attached to this announcement for administrative convenience. Clauses and Provisions: The provision at 52.212-1, Instructions to Quoters-Commercial applies to this acquisition. Addendum to 52.212-1 substitutes the term - quote where the term - offer appears in the provision. 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: This requirement will be evaluated on a best value basis. The vendor shall supply the following items to determine best value: 1. Technical Capability, the vendor shall provide a project management plan, proper certifications, and a schedule. 2. Past Performance, the vendor shall provide 3 references of the same/similar work completed in the last 5 years. Past performance can also be evaluated on personal knowledge of the contractor's work as well as surveys of CPARS and FAPIIS for contract work done in the past. 3. Price Additionally, past performance and technical ability are considered equal in importance to each other. Technical and past performance, when combined, are considered more important when compared with price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The following Provisions Apply to the Solicitation Process of this Procurement: 52.252-1, Provisions Incorporated by Reference (FEB 1998). Any Provisions incorporated by Reference can be found in full text at: https://www.acquisition.gov/far and Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar 52.212-1 - Instructions to Quoters - Commercial Items (NOV 2021) 52.212-3 - Quoter Representations and Certifications - Commercial Items (NOV 2021) - must be completed and be active online at http://www.sam.gov. Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry. 52.204-7 - System for Award Management (SAM) (OCT 2018) 52.204-16 - Commercial and Government Entity Code Reporting (AUG 2020) 1452.215-71 - Use and Disclosure of Proposal Info - Department of the Interior (APR 1984) WBR 1452.225-82 - Notice of World Trade Organizations Government Procurement Agreement Evaluations (MAY 2005) The Following Provision must be Completed by and Signed by the Submitting Entity with their quotation package. 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services'Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3. (a) Definitions. As used in this provision Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to (i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. (2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a federal contract. Nothing in the prohibition shall be construed to (i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. (c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services". (d) Representation. The Offeror represents that (1) It [_] will, [_] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and (2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that It [_] does, [_] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section. (e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer: (i) For covered equipment (A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision. (ii) For covered services (A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or (B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision. (2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer: (i) For covered equipment (A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known); (B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and (C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision. (ii) For covered services (A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or (B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision. Signed: _____________________________________________Date: ______________ The following Clauses Apply to the Solicitation and Any Subsequent Award for this Procurement: 52.252-2, Clauses Incorporated by Reference (FEB 1998). Any Clauses incorporated by Reference can be found in full text at: https://www.acquisition.gov/far and Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar The clause at 52.212-4, Contract Terms and Conditions-Commercial Items applies. The following addenda apply to this solicitation and the following selected clauses at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, apply to this acquisition. 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) 52.203-19 - Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) 52.204-13 - System for Award Management Maintenance (OCT 2018) 52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.204-18 - Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-23 - Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Entities (NOV 2021) 52.204-25 - Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.209-6 - Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.209-10 - Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.217-8 - Option to Extend Services (NOV 1999) 52.217-9 - Option to Extend the Term of the Contract (MAR 2000) 52.219-6 - Notice of Total Small Business Set Aside (NOV 2021) 52.219-8 - Utilization of Small Business Concerns (OCT 2018) 52.219-28 - Post Award Small Business Program Representation (SEP 2021) 52.222-3 - Convict Labor (June 2003) 52.222-19 - Child Labor-Cooperation with Authorities and Remedies (Jan 2022) 52.222-21 - Prohibition of Segregated Facilities (Apr 2015). 52.222-26 - Equal Opportunity (SEPT 2016) 52.222-35 - Equal Opportunity for Veterans (JUN 2020) 52.222-36 - Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37 - Employment Reports on Veterans (JUN 2020) 52.222-40 - Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41 - Service Contract Labor Standards (AUG 2018) 52.222-42 - Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43 - Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Year Contracts) (MAY 2014) 52.222-44 - Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (MAY 2014) The following wage determination(s) apply to this contract and shall be included with any award. Vendors are expected that any quoted price for their services under this contract shall include at a minimum these wages for any personnel performing services under this contract: Wage Determination No.: 2015 - 5403, Rev 17 Dated 6/27/2022 Wage Determination No.: 2015 - 5407, Rev 18 Dated 7/19/2022 Wage Determination No.: 2015 - 5413, Rev 18 Dated 7/19/2022 52.222-50 - Combating Trafficking in Persons (NOV 2021) 52.222-51 - Exemption from Application of Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Requirements (MAY 2014) 52.222-53 - Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services - Requirements (MAY 2014) 52.222-54 - Employment Eligibility Verification (MAY 2022) 52.222-55 - Minimum Wages Under Executive Order 13658 (JAN 2022) 52.222-62 - Paid Sick Leave Under Executive Order 13706 (JAN 2022) 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.224-3 - Privacy Training (JAN 2017) 52.225-3 - By American - Free Trade Agreements - Israeli Trade Act (NOV 2021) 52.225-13 - Restrictions on Certain Foreign Purchases (FEB 2021) 52.225-26 - Contractors Performing Private Security Functions Outside the United States (OCT 2016) 52.226-6 - Promoting Excess Food Donation to Nonprofit Organizations (NOV 2021) 52.232-33 - Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) 52.232-40 - Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) 52.233-3 - Protest After Award (AUG 1996) 52.233-4 - Applicable Law for Breach of Contract Claim (OCT 2004) 52.242-15 - Stop Work Order (AUG 1989) 52.247-64 - Preference for Privately Owned U.S. Flag Commercial Vessels (FEB 2006) DIAR 1452.201-70 Authorities and Delegations (SEP 2011) DOI-AAAP-0028 - Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (APR 2013) WBR1452.201-80 - Contracting Officer's Representative's Authorities and Limitations - Bureau of Reclamation (MAY 2018) WBR 1452.223-81 - Safety and Health -- Bureau of Reclamation (Aug 2021) WBR 1452.237-80 - Security Requirements (Mar 2022) -- Bureau of Reclamation - Alternate III(Mar 2022) Written, signed Quotes on a company letterhead with contact information are due no later than August 22, 2022 at 5:00 PM MDT by email to contact@example.gov. These Quotes shall include the vendors submission of requirements for technical, past performance, and price (FAR 52.212-2 Please see highlighted in Green) as well as the attached spreadsheet for pricing convenience. A copy of Clause 52.204-24 (highlighted in Yellow) with the fill in completed and signed, as well as any other documentation the vendor determines would add value to the quotation and assist the government in determining a quotation is of the best value to the government. (a PDF of the full announcement will be attached to this announcement) and any other necessary documentation to the contracting officer listed above. For information or questions regarding this Request for Quotation, please contact the Contracting Officer at +1 (555) 000-0000 or contact@example.gov.