Yakama Indian Health, Onsite Shredding Services

AMENDMENT TO COMBINED SYNOPSIS/SOLICITATION

This amendment is issued to provide responses to a vendor inquiry. The Government received an inquiry regarding the onsite shredding services for the Yakama Service Unit, located in Toppenish, WA.

Acknowledgment Requirement: Respondents must confirm in their quote submission that they have reviewed and will comply with all information, requirements, and conditions provided in this amendment. Failure to acknowledge this amendment may result in the quote being deemed non-responsive.

The following is a list of question(s) received in regards to subject solicitation with responses:

1. Please provide clarity if offsite shred would be allowed?
   

   • Response: On-site shredding is required.

2. Please describe if there are elevators to access bins on different floors.
   • Response: Single floor facility with no elevators or stairs.
3. Please provide the previous contract award number if applicable.
   • Response: DOTO_GS-03F-049GA_75H71324F80072
4. Please provide the previous quantity or estimated number of emergency services historically (last contract term).
   • ​​​​​​​Response: 2 services within last 12 month period
5. Please provide the current dimensions of locking consoles (for similarity purposes).
   • ​​​​​​​Response: 26” L x 26” W x 42” H
6. Please provide the historical volume of shredded materials (lbs, bins, etc).
   • ​​​​​​​Response: 65 gallon containers – partially to mostly full
7. All other terms and conditions remain unchanged.

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

SOLICITATION INFORMATION

Solicitation Number: 75H71326Q00027
Solicitation Type: Request for Quotation (RFQ)
Contract Type: Firm-Fixed-Price, Commercial Items (Services/Supplies)
Issue: Date: 05/20/2026
Response Deadline: June 15, 2026, 10:00 AM Pacific Time

DESCRIPTION

Title: Yakama Indian Health, Onsite Shredding Services

This requirement is for one (1) Firm-Fixed-Price (FFP) purchase order consisting of a one-year base period and four (4) one-year option periods for the lease of locked shred bins and secure onsite shredding services for the destruction of sensitive documents no longer required by the Service Unit[SS1] . Contractor shall comply with all applicable Indian Health Manual (IHM) requirements, records management policies, and NSA/CSS standards related to the safeguarding and destruction of sensitive documents records retention and destruction requirements.

Attachment No. 1 - Pricing Schedule

Attachment No. 2 – Performance Work Statement

Attachment No. 3 – IEE Form

Attachment No. 4 – Wage Determination

Pricing Schedule attachment is not in folder for review. Suggest to have table below identified on Pricing Schedule document.

1. Scope of Work

Introduction: The Portland Area Indian Health Service (IHS) provides healthcare services to approximately 150,000 American Indian and Alaska Native residents throughout Oregon, Washington, and Idaho. The Portland Area IHS operates four federal health facilities located within three tribal communities and one facility at the Chemawa Indian School.

The Yakama Indian Health Center is located in Toppenish, Washington, on the Yakama Indian Reservation. The Yakama Service Unit requires a contractor to provide locked shred consoles and secure document destruction services. The services shall be performed on a recurring monthly basis, with additional one-time shredding services provided on as-needed basis.

The contractor is not required to access the interior of the facility. Facility personnel collect and stage the locked shred consoles in a designated secure waste holding area located behind the facility. Once staged, the contractor is dispatched to collect and shred the materials onsite. This process ensures sensitive materials are handled securely and efficiently while minimizing disruption to daily facility operations.

1.1 General Requirements

The Yakama Service Unit requires the lease of locked shred bins and consoles, as well as the provision of secure onsite shredding services, to properly purge and destroy sensitive documents and materials no longer required by the Agency.

1.2 Specific Tasks

The Contractor shall provide all labor, supervision, personnel, materials, equipment, tools, supplies, transportation, and incidental services necessary to perform secure document destruction services and meet all performance standards and compliance requirements under this contract. The shredding process shall ensure the confidentiality, security, and integrity of all materials collected and destroyed in accordance with applicable federal standards and industry best practices. All document destruction shall be performed in a manner that prevents unauthorized access, reconstruction, or disclosure of information.

The Contractor shall provide the following services:

• Supply locked shred consoles and containers for recurring monthly onsite shredding and disposal services.

• Provide on-demand, one-time shredding services upon Government request in addition to recurring monthly services.
• Ensure all shredding services meet or exceed cross-cut shredding standards recommended by the National Security Agency (NSA)/Central Security Service (CSS).
• Provide service reports, manifests, and/or Certificates of Destruction upon request by the Government.
• Notify the Facility Manager at least forty-eight (48) hours in advance of any scheduled service, schedule change, or anticipated service interruption.

Container Lease Requirements

The Contractor shall provide the following locked collection containers:

• Eight (8) 64-gallon wheeled bins with document insertion slots
• Three (3) 32-gallon wheeled bins with document insertion slots
• Two (2) locking consoles

All bins and consoles shall:

• Be lockable and securely constructed
• Be keyed alike
• Include one (1) key provided to the Government for each bin and console

Shredding Specifications

• Paper shall be shredded to particles measuring 1 millimeter by 5 millimeters or smaller (cross-cut).
• Shredding services shall include all paper-based media and similar materials.
• All shredding shall be performed onsite at the Government facility unless otherwise authorized by the Contracting Officer.

3. Security Requirements

Contractor personnel shall have intermittent access to Government property only as necessary to perform required services. Contractor personnel shall be escorted by Government personnel while onsite.

No background investigation is required for Contractor personnel under this requirement.

4. Security Requirements

Contractor personnel shall have intermittent access to Government property only as necessary to perform required services. Contractor personnel shall be escorted by Government personnel while onsite.

No background investigation is required for Contractor personnel under this requirement.

5. Government-Furnished Equipment (GFE) / Government-Furnished Information (GFI)

Not Applicable (N/A).

6. Other Pertinent Information or Special Considerations

The Contractor shall comply with all applicable federal, state, local, and tribal laws, regulations, standards, and ordinances.

All destruction methods and equipment shall comply with applicable requirements identified in NSA/CSS Policy Manual 9-12, as applicable.

All services shall be performed in a manner that maintains the confidentiality, integrity, and security of sensitive materials at all times and prevents unauthorized access, disclosure, or reconstruction of information.

7. Place of Performance and Point of Contact

All services shall be performed at the following location:

Yakama Indian Health Center
401 Buster Road
Toppenish, WA 98948

Point of Contact:
Adriel Perry
Phone: 509-865-2102
E-mail: Adriel.Perry@ihs.gov

8. Period of Performance

The period of performance shall consist of a one (1) year base period and four (4) one-year option periods. Performance shall begin on the date of contract award or as otherwise specified in the Notice to Proceed.

9. Performance Requirements

The Contractor shall perform all services in accordance with the requirements of this Performance Work Statement (PWS) and maintain a level of quality that ensures secure, timely, and reliable document destruction services.

9.1 Service Performance Standards

The Contractor shall meet the following performance standards:

• Perform all recurring shredding services on scheduled service dates and times.
• Respond to Government requests for on-demand shredding services within the agreed response timeframe.
• Maintain the security and confidentiality of all materials collected, transported, handled, and destroyed.
• Ensure all shredded materials meet cross-cut particle size requirements of 1 millimeter by 5 millimeters or smaller.
• Provide Certificates of Destruction, manifests, or service reports upon request by the Government.
• Maintain all leased containers and consoles in functional, lockable, and serviceable condition.
• Provide at least forty-eight (48) hours advance notice of any scheduled service interruption, delay, or schedule change.
• Perform all services in compliance with applicable federal, state, local, tribal, and NSA/CSS requirements and standards.
• Ensure contractor personnel comply with all Government facility access, escort, and security requirements while onsite.
• Perform services in a manner that minimizes disruption to Government operations and protects sensitive information from unauthorized access, disclosure, or reconstruction.

9.2 Contractor Responsibilities

The Contractor shall:

• Maintain adequate staffing and equipment necessary to perform required services.
• Ensure all contractor personnel comply with facility access and escort requirements.
• Replace damaged or nonfunctional containers within a reasonable timeframe upon notification by the Government.
• Perform all services in a professional and safe manner that minimizes disruption to Government operations.

9.3 Quality Assurance

The Government will monitor Contractor performance through:

• Visual inspection of services performed
• Review of service documentation and Certificates of Destruction
• Validation of schedule compliance
• Customer feedback and complaint tracking

The Contracting Officer Representative (COR) or designated Government representative will document deficiencies and coordinate corrective actions with the Contractor as necessary.

APPLICABLE PROVISIONS AND CLAUSES

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-05 and HHSAR Class Deviation 2026-05, as applicable.

FAR 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition.

FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: technical capability, past performance, and price.

FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

CLAUSES INCORPORATED BY REFERENCE FAR 52.252-2

Full text available at http://www.acquisition.gov

52.202-1 Definitions (Jun 2020)

52.204-7 System for Award Management (Oct 2018)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.217-8 Option to Extend Services (Nov 1999)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

52.222-3 Convict Labor (Jun 2003)

52.222-26 Equal Opportunity (Sep 2016)

52.222-35 Equal Opportunity for Veterans (Jun 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

52.223-6 Drug-Free Workplace (May 2001)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.229-3 Federal, State, and Local Taxes (Feb 2013)

52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (Feb 2013)

52.232-1 Payments (Apr 1984)

52.232-8 Discounts for Prompt Payment (Feb 2002)

52.232-17 Interest (May 2014)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-1 Disputes (May 2014)

52.233-3 Protest After Award (Aug 1996)

52.237-3 Continuity of Services (Jan 1991)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES:

HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015)

HHSAR 352.223-70  Safety and Health (Dec 2015)

HHSAR 352.224-70 Privacy Act (Dec 2015)

HHSAR 352.224-71 Confidential Information (Dec 2015)

HHSAR 352.232-71 Electronic Submission of Payment Requests (Feb 2022)

SET-ASIDE AND NAICS INFORMATION

Set-Aside: Indian Small Business Economic Enterprises (ISBEE) set aside
NAICS Code: 561990 – All Other Support Services
Size Standard: $14.0 Million

INSTRUCTIONS TO RESPONDENTS AND EVALUATION CRITERIA

Submission of Quotes

Quotes shall be submitted electronically via email to PORAOAcquisition@ihs.gov. The email subject line shall include the solicitation number 75H71326Q00027 and the Offeror’s business name.

Quotes shall include the following:

• Completed Price Quote/CLIN Schedule
• Technical capability statement demonstrating the Offeror’s relevant experience and ability to meet all requirements identified in the Performance Work Statement (PWS)

Questions

Questions regarding this solicitation shall be submitted in writing via email to PORAOAcquisition@ihs.gov no later than four (3) business days prior to the closing date. The subject line shall include the solicitation number 75H71326Q00027.

BASIS FOR AWARD: The Government intends to award a contract to the responsible Offeror whose quotation represents the best value to the Government, considering both price and non-price factors. The Government reserves the right to award to other than the lowest-priced Offeror if a higher-rated quotation is determined to provide the best value to the Government.

The Government reserves the right to:

• Make no award
• Evaluate quotes without discussions
• Communicate with Respondents for clarification purposes only
• Exclude quotes that fail to follow solicitation instructions

• EVALUATION FACTORS

  
  

  Factor 1 – Demonstrated Technical Capabilities

  
  

  Technical capabilities will be evaluated based on the Offeror’s demonstrated ability to:

• Provide secure onsite shredding services
• Provide and maintain required locked shred bins and consoles
• Meet required shredding specifications and security standards
• Perform recurring and on-demand services in accordance with the PWS
• Provide documentation such as manifests and Certificates of Destruction

Factor 2 - Price

Price will be evaluated for completeness and reasonableness. The offeror shall provide all-inclusive pricing, including equipment, delivery, installation, removal, travel, labor, and any other associated costs.

End of Combined Synopsis/Solicitation