Yellow Ribbon Event 29 FEB, 2020

Description(s): DESCRIPTION: The Utah National Guard has a requirement to host a Yellow Ribbon Event for approximately one thousand and sixty four (1064) attendees, seven hundred sixty four adults, (764) and three hundred (300) children. This event is needs to be held on February 29th, 2020 from approximately 8:00 AM until 4:30 PM not counting setup and takedown time prior to attendees' arrival. The venue will be needed from approximately 6:00 AM until 5:30 PM total time. Some sleeping rooms will also be need on the 28th of February and possibly a few on the 29th, which will be coordinated with Vickie Denovellis. The rooms will be paid for by the individuals utilizing the rooms and not as part quote or the contract. An attachment has been included with this solicitation that outlines the requirements for this event in detail. The Statement of Work (SOW) attached to this solicitation is in the form of an Excel Spreadsheet. The spreadsheet outlines all the requirements needed to be accomplished this event. There is also a quote spreadsheet attachment that needs to be filled out and submitted as you're quote. The attached quote sheet will auto calculate the numbers and provide us with the total amount of your quote as they are filled in on that quote form. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued on any other government point of entry. Solicitation W81A9P92470103 is being issued as a Request for Quotation. This solicitation incorporates provisions and clauses for commercial items, in effect through Federal Acquisition Circular 2001-12. A single contract will be awarded for this requirement and is subject to availability of funds. This solicitation is issued as an unrestricted procurement in accordance with FAR Part 19.502(b)(1), before setting aside an acquisition under this paragraph when it is reasonable to expect that offers will be obtained from at least two responsible small business concerns offering this product or service. The North American Industry Classifications System Code (NAICS) is 721110, Hotels (except Casino Hotels) and Motels. Please respond with your quote to Mr. D. Ray Workman at dallas.r.workman.civ@mail.mil by 11/06/2019 at 1:00 PM MST. Please include with your quote your DUNS no., CAGE CODE, and TAX ID no. (TIN) failure to do so may render your quote none responsive. If you have any questions about this solicitation please email your questions to Mr. Workman at the email provided above. SPECIFICATIONS: The USPFO for Utah has a requirement to contract for a Yellow Ribbon Event that requires the use of a conference center or hotel facility to provide meeting space, with food and beverages during the event. The event will be held on the 29th of February, 2020. See the attachments included with this request that further outlines the details of this requirement and includes the quotation sheet to be filled out as well. Awarded party needs provide a person affiliated with and is familiar with the premises / building and can assist our group with any issues that might arise during the event. EVALUATION FACTORS: The contract type for this procurement will be a firm-fixed price and award will be made on the basis of best value to the Government, price and other factors considered. The other factors this award will be based on are, the date requested being provided, proximity being from Salt Lake City to Provo Utah and in between, adequate facilities, adequate services, past performance history and price. The Utah National Guard reserves the right to award to other than the lowest price if the lowest quote submitted does not meet all of the required specifications and does not provide the best value to the government. QUOTES: Quotes are due no later than (NLT) 1:00 PM MST 06 February 2019. Quotes will be e-mailed to: dallas.r.workman.civ@mail.mil. Facsimiles will NOT be accepted. . APPLICABLE PROVISIONS AND CLAUSES: The following clauses and provisions are incorporated by reference. FAR clauses and provisions can be read in their full text at www.acqnet.gov/far and DFARS clauses and provisions can be read in their full text at www.acq.osd.mil/dpap/dars/dfars. The clauses are to remain in full force in any resultant contract. FAR 52.203-3 - Gratuities FAR 52.203-6 ALT I - Restrictions on Subcontractor Sales to the Government FAR 52.204-2 ALT II - Security Requirements FAR 52.204-4 - Printed or Copied - Double Sided on Post-Consumer Fiber Content paper FAR 52.204-7 - Central Contractor Registration FAR 52.204-9 - Personal Identity Verification of Contractor Personnel FAR 52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.209-6 - Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.212-1 - Instructions to Offerors--Commercial Items FAR 52.212-2 - Evaluation --Commercial Items FAR 52.212-3 - Offeror Representations and Certifications-Commercial Items, with Alternate I FAR 52.212-4 - Contract Terms and Conditions--Commercial Items FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. FAR 52.219-8 - Utilization of Small Business Concerns FAR 52.219-14 - Limitation on Subcontracting FAR 52.219-28 - Post Award Small Business Program Representation FAR 52.222-3 - Convict Labor FAR 52.222-19 - Child Labor Cooperation with Authorities and Remedies FAR 52.222-21 - Prohibition of Segregated Facilities FAR 52.222-26 - Equal Opportunity FAR 52.222-35 - Equal Opportunity for Veterans FAR 52.222-36 - Affirmative Action for Workers with Disabilities FAR 52.222-37 - Employment Reports on Veterans FAR 52.222-40 - Notification of Employee Rights Under the National Labor Relations Act FAR 52.222-41 - Service Contract Act FAR 52.222-42 - Statement of Equivalent Rates for Federal Hires FAR 52.222-44 - Fair Labor Standards Act and Service Contract Act - Price Adjustment FAR 52.222-50 - Combating Trafficking in Persons FAR 52.222-54 - Employment Eligibility Verification FAR 52.223-18 - Encouraging Contractor Policy to Ban Text Messaging while Driving FAR 52.225-13 - Restrictions on Certain Foreign Purchases FAR 52.232-33 - Payment by Electric Funds Transfer-Central Contractor Registration FAR 52.233-3 - Protest After Award FAR 52.233-4 - Applicable Law for Breach of Contract Claim FAR 52.223-3 - Hazardous Material Identification and Material Safety Data FAR 52.223-5 - Pollution Prevention and Right-to-know Information FAR 52.228-5 - Insurance - Work on a Government Installation FAR 52.233-2 - Service of Protest FAR 52.237-2 - Protection of Government Buildings, Equipment and Vegetation FAR 52.252-2 - Clauses Incorporated by Reference DFARS 252.201-7000 - Contracting Officer's Representative DFARS 252.203-7000 - Requirements Relating to Compensation of Former DoD Officials DFARS 252.204-7004 - Central Contractor Registration, Alternate A DFARS 252.204-7005 - Oral Attestation of Security Responsibilities DFARS 252.209-7001 - Disclosure of Ownership or Control by a Government of a Terrorist Country DFARS 252.212-7000 - Offeror Representations and Certifications - Commercial Items