Youth, Intramural, Sports Officials & Group Instructors

Solicitation Number: FA5209-12-Q-1036 Notice Type: Combined Synopsis/Solicitation 1) This is a combined synopsis/solicitation for prepriced Blanket Purchase Agreement prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 13.105, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued. The solicitation number is FA5209-12-Q-1036. 2) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58 and DFARS Publication Notice 20120522. 3) The NAICS is 611620, Small Business Size Standard for this NAICS code does not apply. 4) There is no set aside for this RFQ in accordance with FAR 19.000(a) as this contract will be performed solely in Japan. 5) Funds are not availablle for the service. 6) DESCRIPTION: Blanket Purchase Agreement for Youth, Intramural Sports Officials and Group Exercise Instructors at Yokota Air Base See attachment Statement of Work and Price List for details 7) Period of Performance: 1-Oct-2012 to 30-Sep-2017 8) Deadline for receipt of offers: 17 Sep 2012, 1000 hrs (Japanese Standard Time) 9) The following provisions apply to this acquisition: Section I - Contract Clauses TERMS AND CONDITIONS 1. NEGOTIATION AUTHORITY: The issuance of individual calls under this blanket purchase agreement will be made under the authority of 10 USC 2304 (g). 2. DESCRIPTION OF AGREEMENT: This agreement is offered for the services of sports officials covered by the APPROVED PRICE LIST, when and if called for by the Contracting Officer or his designated representative, during the delivery period specified. The Contractor shall provide the service(s) as specified by the Contracting Officer or designated representative during the period specified at paragraph 13 of this agreement. (a) This Agreement, including Paragraphs (a) and (b) hereof, may be modified or may be canceled in its entirety by either party upon thirty (30) days written notice to the other party, except that this Agreement may be canceled by the US Government at any time if the parties fail to agree upon any deletion, amendment or addition to this Agreement which is required by statute, Executive order, the FAR and/or this Supplement. No deletion, modification, addition to, or cancellation of, this Agreement shall affect any contracts therefore entered into between the parties in which this Agreement or portion thereof has been incorporated by reference. (b) This Agreement shall be reviewed, as a minimum, annually before the anniversary of its effective date, and revised to conform with all requirements of statues, Executive orders, or the FAR and this Supplement. This revision shall be evidenced by an agreement modifying this BPA or by the issuance of a superseding BPA. 3. EXTENT OF OBLIGATION: The US Government is obligated only to the extent of authorized calls actually placed against this blanket purchase agreement and shall not be liable in any manner in the event no calls are made. 4. PRICING: The Contractor hereby warrants that the prices to the US Government shall be as low as or lower than those charged to the Contractor's most favored customer, in addition to any discounts for prompt payment. The Contractor will furnish the Contracting Officer (see Block 6, Page 1, of BPA for address) a price list in 2 copies for items/services he proposes to furnish under this Agreement. The listing must be identified with the BPA number, and must be for a specific period, i.e. 1 Oct 12 through 30 Sep 13. No price changes may be made unless approved by the Contracting Officer. If prices are expected to change frequently, the Contractor must provide monthly price lists to arrive in the Contracting Squadron prior to the effective date of the change. Call will be made for only the items that appear on the APPROVED PRICE LIST. Negotiation or solicitation for prices and additional requirements will be conducted by the Contracting Officer only. 5. PURCHASE (CALL) LIMITATION: No individual purchase (call) placed against this agreement shall exceed $3,000.00. 6. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS: A list of individuals authorized to place calls under this agreement, identified by office and phone number, will be furnished to the Contractor by the Contracting Officer in a separate letter. Calls received by the Contractor from personnel not so listed shall not be honored. 7. DELIVERY TICKETS: All shipments or deliveries under this agreement will be accompanied by one Delivery Ticket or Sales Slip which shall contain the following minimum information: (1) Name of Supplier (2) Blanket Purchase Agreement Number and Call Number (such as FA5209-13-A-000X, 0001). The last four digits represent the call number. (3) Date of Purchase (Call). (4) Itemized list of Supplies or Services Furnished. (5) Quantity, Unit Price and Extension of each item less applicable discounts. (6) Date of Delivery or Shipment (7) Name of Individual Placing Call. (8) Submit invoices to: (See Block 6, Page 1) 8. INVOICE: An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. 9. CALLS: Calls (purchases) will be made orally or by informal correspondence. Contractor personnel receiving such calls verbally should assure themselves that sufficient information is obtained to prepare the delivery ticket as required by paragraph 7 of this Agreement. 10. DELIVERIES: Delivery of supplies or performance of services will be accepted seven days a week, 24 hours a day as determined by the need of the US Government. 11. CANCELLATION PROVISIONS: When the Contracting Officer or designated representative has requested a service(s) and it is found that services are no longer required, a 24 hour notice will relieve the US Government from incurring any costs and the reservation is automatically canceled, without penalty. 12. DESIGNATED REPRESENTATIVE: The person(s) designated on the list furnished by the Contracting Officer (see para 6 of this agreement) is/are the representative(s) of the Contracting officer for the purpose of technical supervision, inspection and acceptance under this Blanket Purchase Agreement. 13. EFFECTIVE PERIOD: The effective period of this agreement is from 1 Oct 12 through 30 Sep 17 unless sooner withdrawn in writing by the Contracting Officer or the Contractor. Any termination will require a minimum of thirty (30) day written notice to either parties addressed herein. 14. CALLS AGAINST BLANKET PURCHASE AGREEMENT: Request will generally be made orally, except that informal correspondence may be used when more convenient. 15. BILLING PERIOD: The billing Period is from the beginning of the previous month to the end of the month in which the billing is being submitted. 16. OFFICE RESPONSIBLE FOR ADMINISTRATION OF THE BLANKET PURCHASE AGREEMENT: All correspondence or information pertaining to this BPA shall be addressed to: 374CONS/ LGCB UNIT 5228 BLDG 620 Yokota Air Base Fussa-shi Tokyo 197-0001, Japan 17. ALL RESTRICTIONS: No calls shall be placed by the Government or accepted by the Contractor under this agreement before 1 Oct 2012. In addition, no calls will be placed or accepted where the delivery shall not be accomplished on or before 1 Oct 2012. 18. SECURITY: Contractor personnel shall comply with all Government regulations regarding security procedures, the wearing of badges, access lists, and safety procedure. 19. INSPECTION AND ACCEPTANCE: Inspection and acceptance will be at destination, unless otherwise provided. Until delivery and acceptance, and after any rejections, risk of loss will be on the contractor unless loss results from negligence of the United States Government. Notwithstanding the requirements for any Government inspection and test contained in specifications applicable to this contract, except where specializes inspections or tests are specified for performance solely by the government, the contractor shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under the contract conform to the drawings, specifications and contract requirements for the manufacturer's part numbers specified herein. 20. Payment Method Payment Method: Monthly payment BPA Master Dollar Limit: $50,000.00 (Annual) BPA Call Limit: $3,000.00 Period of Performance: 1 Oct 2012 through 30 Sept 2017. FSC Codes: G003 21. The following provision apply to this acquisition: FAR 52-212-1 Instructions to offerors-Commercial items Offeror shall include a completed copy of the provision FAR 52.212-3, Offeror Representation and Certifications-Commercial items The following Federal Acquisition Regulation (FAR) clauses apply to this acquisition: 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial items. Only the following FAR clauses in paragraph(b) of FAR 52.212-5 are applicable: (24) FAR 52.222-3 Convict Labor (25) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (26) FAR 52.222-21 Prohibition of Segregated Facilities (27) FAR 52.222-26, Equal Opportunity (28) FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (29) FAR 52.222-36 Affirmative Action for Workers with Disabilities (30) FAR 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (40) FAR 52.225-13 Restrictions On Certain Foreign Purchases (45) FAR 52.232-33 Payment By Electronic Funds Transfer-Central Contractor Registration. 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 Addenda to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (Feb 2007): (k) Taxes. The text is deleted and replaced as follows: (1) Unless otherwise provided in this contract, the contract price includes all applicable taxes and duties, except taxes and duties that the Government of the United States and the Government of Japan have agreed shall not be applicable to expenditures in Japan by or on behalf of the United States. (2) The Status of Forces Agreement between the Japan and the United States and implementing the Japanese laws authorizes the United States exemption from certain Japanese taxes for materials, supplies, equipment and services procured for official purpose in Japan by the United States Armed Forces or by authorized agencies of the United States Armed Forces. Those taxes include (1) Consumption tax, (2) Gasoline tax and local road tax on gasoline, (3) Diesel oil tax, and (4) Liquefied petroleum gas tax. (3) The Contractor will submit requests for gasoline or diesel oil tax exemption certificate to the Contracting Officer. This request will show the actual amount of gasoline or diesel oil used exclusively for the performance of this contract, with documentary evidence and detailed item breakdown to support the accurate consumption of gasoline or diesel oil, or other necessary information and data as may be required. The Contracting Officer will issue to the Contractor a tax exemption certificate for the actual amount of gasoline or diesel oil used exclusively for the performance of this contract. The following DFARS clauses cited are applicable to this solicitation: 252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.225-7041 Correspondence in English JUN 1997 252.225-7043 Antiterrorism/Force Protection Policy for Defense Contractors Outside the United States MAR 2006 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.233-7001 Choice of Law (Overseas) JUN 1997 DFARS 252.232-7003 Electronic Submission of Payment Requests and Receivinr Report G DPAS None 1) Quotes must be signed, dated and submitted by 17 September 2012, 1000 hrs, Japan Standard Time. All submissions can be electronically submitted to the following point(s) of contact. SSgt Brittany Barlow brittany.barlow@us.af.mil Comm: 011-81-31175-59077 Kiyotaka Keisuke kiyotaka.keisuke@us.af.mil Comm: 011-81-31175-55433 Attachments: 1. Price List 2. Performance-based Work Statement 3. Representation and Certifications