Z--618-15-1-6023-0005 Interior landscaping Plant Services FY2015 requirement with option year thru FY 2016

Solicitation Number: VA263-14-Q-4988 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA263-14-Q-4988 and is issued as a Request For Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-52, November 2, 2011. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as unrestricted. The North American Industry Classification System (NAICS) code is 115112, and the size standard is $19.0 million. (v) This requirement consists of the following: BASE YEAR: Item Description Quantity Unit of Measure Unit Price Total Price 1 Interior Plant maintenance and service care VAMC Minneapolis, MN 1 yr _____ ________ Total this Period $________ OPTION YEAR 1: Item Description Quantity Unit of Measure Unit Price Total Price 1 Interior Plant maintenance and service care VAMC Minneapolis, MN 1 yr _____ ________ Total this Period $________ (vi) The following is a detailed description of the requirements for this solicitation: Statement of Work (SOW) attached as exhibit. 1. SECURITY REQUIREMENT Contractor shall provide the Contracting Officer and the COTR a list of personnel authorized for entry to VA Medical Center, Minneapolis MN, within 5 calendar days after receipt of notice of award. Contractor shall give written notice in the vent of revocation of such authority. The list shall consist of the following: - Complete name (printed) - Agent's hand written signature - Identification badge with ID number All contractor personnel authorized for pick-up and delivery to and from the VAMC shall wear the Contractor's identification badge with name, signature, and badge number clearly visible, and which is consistent with the name, signature, and badge number of the list of authorized agents provided by the contractor. No currency shall be turned over to personnel not meeting the requirement. 2. SPECIAL CONTRACT REQUIREMENT Qualification of Offeror: Offers will be considered only from vendors who are regularly established in the business called for and who, in the judgment of the Contracting Officer, are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory service. Contractor shall meet all requirements of federal, state, county, and city code applicable to firms providing the service required by this contract. Losses: The contractor agrees to assume liability , as hereinafter limited, for any loss, plus damage or destruction of property (hereinafter call a "loss") from the time it is received by him/her until such time as it is delivered to the consignee designated by the VA to receive same, or, in the event of non-delivery, until its return to the VA; but the contractor does not assume liability for the property while in safe(s) on the VA's premises. The sole liability of the contractor in the event of loss for whatever cause except as hereinafter limited, shall be payment to the VA of the declared value as appears on the shipment document, which shall not exceed $200,000.00 liability per shipment. If shipment is lost or stolen, contractor shall immediately notify the Agent Cashier, who will in turn notify the Chief Financial Officer, who will in turn notify the Associate Director of the facility. The VA, in the event of loss or destruction, will cooperate to the fullest extent to which it is capable in reconstruction checks constituting a part of said loss and as to said checks, the contractor's liability except as limited herein above shall be the payment to the VA of: a) Reasonable costs necessary to reconstruct the checks plus when checks are reconstructed, any necessary costs incurred because of stop payment procedures, etc. b) The face value of check which cannot be reconstructed. It is understood and agreed by the parties of this contract that the words "reconstruct, reconstructs, and reconstructed" shall mean to identify the checks only to the extent to determine the face value of said checks and identify the maker or endorser of each. It is further understood and agreed that the word "shipment" whenever used in this agreement, shall mean a single consignment of one or more items of property from one shipper at a time, at one address to one consignee at one destination address. The VA agrees to notify the contractor, in writing, via certified mail, of any claim for loss within 24 hours after loss is discovered or should have been discovered in the exercise of due care, and in any event within 45 days after delivery to the contractor of the property in connection with which the claim is asserted and unless such notice shall have been given, such claim shall be deemed waived. Insurance: Satisfactory insurance coverage is a condition precedent to the award of this contract. In general, the contractor must present satisfactory proof of full compliance with federal, state, and local requirements, whichever is greater. The contractor shall obtain all necessary license and/or permits, equipment and supplies required to perform this service. The contractor shall take all reasonable precautions necessary to protect persons and property from injury, damage, and danger during the performance of this contract. He/She shall be responsible for any injury to himself/herself, hi/her employees, as well as for any damage and/or loss of federal, personal, or public property that occurs during the performance of this contract that is caused by his/her employee's fault or negligence, and shall maintain personal liability and property damage and loss insurance having coverage for a limit is required. Contractor must be bonded and provide the Contracting Officer a notarized copy of coverage prior to contract award. The Department of Veterans Affairs Medical Center is exempt from federal, state, and local taxes. Requests for supplies are not covered by this service contract. Contractor Conduct: While performing services at the VA Medical Center, the contractor and his/her employees are subject to the rules of the Medical Center applicable to their conduct. Subcontracting: Subcontracting is not allowed. Authorized Services: Only those services specified in the contract are authorized. Before performing any service not included in the contract, the Contracting Officer shall be advised of the reason for the additional work. The contractor is cautioned that only the Contracting Officer may authorize additional services and reimbursement will not be made unless prior authorization is obtained. Payment: The Government will make payments in accordance with the Prompt Payment Act (31 U.S.C 3903) and OMB prompt payment regulation 5 CFR. Invoices are to be mailed to FMS-VA-2 (534), P.O. Box 149971, Austin, TX 78714. Include name of company, address, invoice number, dates of service, and type of service. --END OF SOW-- (vii) Delivery FOB Destination VAMC, One Veteran Drive, Minneapolis, MN 55417 (viii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. Submitted offers shall not exceed 15 single-sided pages and any pages beyond this amount will be removed and not evaluated. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: 1. Documentation that confirms at least 3 years of satisfactory and relevant experience/past-performance performing the same type and kind of sampling specified in this solicitation. 2. Documentation that confirms the company/employees have the required licensing and certifications for performing Armored Car Services specified in this solicitation. 3. Documentation that confirms the company is registered in the System for Award Management (SAM) located https:// www.sam.gov (x) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH THE FAXED AND WRITTEN QUOTE, a copy of the provision may be attained from http://www.arnet.gov/far; if not provided, the offer may not be considered for award. (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44 (xiii) n/a (xiv) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xv) n/a (xvi) QUESTIONS: All questions regarding this solicitation need to be electronically submitted no later than April 14, 2014, 4pm EST to David Feliciano, NCO 23 Contract Specialist e-mail contact@example.gov. The solicitation number must be identified on all submitted questions. No questions received after this date will be answered. (xvii) Site Visit: A site visit is not contemplated at this time. (xviii) QUOTES/OFFERS ARE DUE September 8, 2014 at 1200:00PM eastern standard time (EST). Only electronic offers will be accepted; submit quotation to - Philip Flinders, NCO 23 Contract Specialist e-mail contact@example.gov. All offers must include the solicitation number. Quotes/offers received after this date may not be considered for award. (xvii) Contact information Contracting Office Address: Network Contracting Office VSIN 23 Fort Meade 113 Comanche Road Fort, Meade, SD 57741 Place of Performance: VA Medical Center One Veterans Drive Minneapolis, MN 55417 Primary Point of Contact: Philip Flinders, Contract Specialist contact@example.gov Phone: +1 (555) 000-0000