Z--Maintenance and Repair Dehumidifiers, AFSB, Darby Military Community, Italy

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Combined Synopsis/Solicitation Synopsis: This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 13.5, Simplified Acquisition Procedures, and FAR Part 12 using Commercial Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued. The solicitation number is W912PF-13-T-0091 and this solicitation is issued as a request for quotes (RFQ). The solicitation is unrestricted and all interested offerors shall submit written quotes electronically as instructed below (oral proposals will not be accepted). The North American Industry Classification System (NAICS) code for this project is 811310. The purpose of this combined synopsis/solicitation is to purchase the following service: This project consists of maintenance services including all parts, required testing and certifications for the Dehumidification Systems within the facilities used by AFSBn-Italy to store military vehicles/equipment within Camp Darby Livorno, Depot area. The work includes, but is not limited to, routine and preventive, maintenance, cleaning, minor repair, replacement, adjustment and disposal of used parts, testing and certifications. Contractor will provide to the COR (Contracting Officer Representative) all parts certifications, required reports prepared by qualified personnel, and disposal authorizations. This project will keep all the dehumidification systems into full compliance of all current codes and standards as well as provide 100% operational equipment with full capabilities for AFSBn-Italy during AFSBn-Italy operating hours. The Contractor must also prepare and maintain technical data sheets (approved by the COR) on all equipment maintenance as required by the COR. The work shall be performed in accordance with O&M manuals, AFSBn-Italy, and all current U.S. codes and Italian regulations. All maintenance material used must be approved by the COR. No spare part that can be determined to be substantially equivalent to the standards specified in the operation and maintenance manuals may be used without COR approval. A complete list of repair parts must be provided to COR for approval prior to installation. The Contractor will perform all maintenance and necessary repairs in accordance with original manufacturer's recommendations of all equipment and system components, replacing used or damaged parts, performing required certifications, testing, adjusting, and balancing and making sure all used parts are properly disposed. The contractor will provide proper maintenance schedules, reports, data cards, inventories, and other maintenance reporting as required. The Contractor will ensure AFSBn-Italy can continue to operate successfully, to original equipment specifications, and within all required codes, regulations, and permit requirements. The end-state for serviceability of this equipment is fully functional equipment that when used for their intended purposes meet the industrial safety standards contained in the applicable host nation and US Army regulation for equipment in the industrial facility. Vendors are required to indicate both the Unit Price and the Total Cost of the listed Line Items. The Performance Work Statement (PWS) for AFSBn-ITALY. ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Dehumidification System 12 Months _______ _______ Monthly Maintenance per PWS 2.2.2; 2.3.1.1.; & 2.3.2.1. ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002 Annual Maintenance 2 Each __________ _______ (1st year twice) per PWS 2.2.3. & 2.3.1.2. ITEM NO 0003 SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 192 HOURS _________ ___________ Unscheduled Repair (T&M) of Dehumidification Systems per PWS 2.2.4.2 ITEM NO 0004 SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE NET AMOUNT 1 LUMP SUM __________ _________ Material (T&M) Needed for Repair of Dehumidifiers per PWS 2.2.4.2. THIS ITEM WILL BE PRICED BY THE GOVERNMENT AT THE TIME OF AWARD. ITEM NO 1001 Option SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE NET AMOUNT 12 EACH _______ ________ Dehumidifier System Monthly Maintenance per PWS 2.2.2; 2.3.1.1.; & 2.3.2.1. ITEM NO 1002 Option SUPPLIES/SERVICES QUANITY UNIT UNIT PRICE NET AMOUNT 1 EACH _______ ________ Annual Maintenance per PWS 2.2.3. & 2.3.1.2 ITEM NO 1003 Option SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE NET AMOUNT 192 HOURS _________ __________ Unscheduled Repair (T&M) of Dehumidification Systems per PWS 2.2.4.2 ITEM NO 1004 Option SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE NET AMOUNT 1 LUMP SUM _______ _________ Material (T&M) Needed for Repair of Dehumidifiers per PWS 2.2.4.2. THIS ITEM WILL BE PRICED BY THE GOVERNMENT AT THE TIME OF AWARD. ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 7500 CMR 1 Each _________ _________ Contract Manpower Report (CMR) - FFP; per PWS 4.5 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the subject contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ and then click on quote mark Department of the Army CMRA quote mark or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on quote mark Send an email quote mark which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website. ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE NET AMOUNT 7501 Option CMR 1 Each __________ ____________ Contract Manpower Report (CMR) - FFP; per PWS 4.5 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the subject contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ and then click on quote mark Department of the Army CMRA quote mark or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on quote mark Send an email quote mark which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website. TOTAL AMOUNT _____________ Period of Performance: Base year plus one option year Note to Offerors: To be awarded a government contract you MUST have DUNS (Dun & Bradstreet; tel: 02-28-455-379); NCAGE (www.dlis.dla.mil/Forms/Form_AC135.asp) number; and be registered in SAM (https://www.sam.gov/portal/public/SAM/) Site Visit: The site visit will be held on Friday, September 13, 2013, at 11:00 a.m. Meet at: Gate 27, Depot Area, Darby Military Community; Livorno, Italy. In order to participate all interested parties are invited to indicate their interest by submitting an email not later than 12:00 PM, GMT+1 (Rome) (noon), September 11, 2013, to the following address: contact@example.gov Please indicate in your e-mail the solicitation number (W912PF-13-T-0091) and the name of the company, address, phone number, fax number, e-mail address, and name(s) of the person(s) who will be present at the site visit: first name, last name, date of birth, place of birth, type and number of identification document. Only the persons who have provided the personal data will be allowed to attend the site visit. The Guards will check the identification card at the Gate. The offerors not present on the list will be denied the entrance to the Base. Offer Due Date: All quotes must be submitted to the Contracting Officer via email no later than 12:00 p.m. (GMT+01:00, Rome) on Monday, September 23, 2013. All responsible offerors may submit a quote which shall be considered by the agency. All quotes shall be submitted via email in English and include the company point of contact, phone number, and email address. The price should be submitted in EURO without IVA. The United States government is exempt from payment of Imposta Valore Aggiunto (IVA) tax in accordance with DFAR 252.229-7003, Tax Exemptions, and with Article 72 of the Italian IVA implementing Decree Law 633, dated October 26, 1972. Please submit all quotes electronically by email to: Email: contact@example.gov Evaluation: Offers shall be evaluated in accordance with FAR 52.212-2 - Evaluation - Commercial Items - The addendum to paragraph (a) is as follows: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers: Certification, Past Performance, and Price. Certification: The offeror must submit: Certificato Iscrizione Camera di commercio Industria, Agricoltura e Artigianato which certifies the contractor is qualified to execute electrical, mechanical, and hydraulic works. If the contractor is not qualified, it will result quote mark Unacceptable quote mark . Past Performance: The bidders shall complete and submit the quote mark Past Performance Questionnaire quote mark . The offeror shall demonstrates its experience on similar maintenance and repair works of the equipments included in the Performance Work Statement. The offeror shall provide information about, at least, three repair and maintenance similar works, as described in the Performance Work statement, completed within five years from the date of this solicitation. Less than the required amount will result quote mark Unacceptable quote mark factor. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items; FAR 52.212-4 Contract Terms and Conditions - Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; FAR 52.214-34 Submission of Offers in the English Language; FAR 52.225-14 Inconsistency Between English Version and Translation of Contract; FAR 52.225-17 Evaluation of Foreign Currency offers; FAR 52.222-50 Combating Trafficking in Persons; FAR 52.233-1 Disputes; FAR 52.233-3 Protest After Award; FAR 52.238-3 Workers Compensation Insurance; FAR 52.252-1 Solicitation Provisions Incorporated by Reference; FAR 52.232-8 Discounts for Prompt Payment; FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation; FAR 52.242-15 Stop-Work Order; FAR 52.207-7; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders applies to this acquisition. The following FAR Clauses under this clause are checked and are applicable to this acquisition: 52.203-3, Gratuities; (b23i and ii) and 252.247-7023, Transportation of Supplies by Sea. The full text of these clauses and provisions may be assessed electronically at the following website: http://farsite.hill.af.mil. All offerors responding to the solicitation that are located in the United States are required to be registered in the System for Award Management (SAM) in accordance with FAR 52.204-7 and are also required to complete Offeror Representations and Certifications in accordance with FAR 52.212-3, Offeror Representations and Certifications - Commercial Items. Attachments: Performance Work Statement dated September 5, 2013 Documento Di Valuatazione Dei Rischi Di Interferenza (DUVRI) Standard Operating Procedure Review (& Italian), dated July 10, 2006 Camp Darby/Livorno Military Community Known Hazards General List (& Italian), dated January 2011 Past Performance Questionnaire