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Z -- Mandatory PRE-OFFER Site Visit Meeting Minutes; Tear-Off Roof/Asbestos Abatement-Community Center-DMAFB, AZ

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FA4877-04-Q-0135-Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The contract pertains to the tear-off roof and asbestos abatement project at the Community Center on Davis Monthan Air Force Base, Arizona, under solicitation FA4877-04-Q-0135. It requires prospective contractors to include all mobilization, labor, equipment, materials, and other necessary expenses in their price proposals. Asbestos testing was ongoing at the time of the pre-offer site visit, with previous testing confirming the presence of asbestos but detailed results not yet available; these results were to be faxed to attendees promptly once received. The work schedule must align with the combined synopsis/solicitation, with the base’s Roofing Shop providing at least two weeks' notice before each project phase to facilitate contractor preparation and mobilization. The scope includes two raised roof areas, which are to be addressed in the initial phase. Contractor responsibilities include maintaining bracing devices to protect roof pipes, while the government will handle roof sealing and replacement of wooden brace bars during roofing phases. Payment will be handled via the Defense Finance and Accounting Service (DFAS) in accordance with contract terms rather than by purchase card, and the contract is subject to the Service Contract Act, meaning payroll submissions are not required. The contractor is permitted to place roll-off dumpsters in designated parking areas for debris disposal, though access may be influenced by security procedures. Weekend work is not anticipated. Communication and coordination regarding schedule changes, including weather-related delays, are to be managed directly with the DMAFB Roofing Shop. Points of contact for the project were identified as MSgt Frank Graham and Mr. Arthur Perry, providing a direct line for further inquiries or clarification throughout the contract execution.

General Info

Roof tear-off and asbestos abatement at Davis Monthan AFB, including mobilization and roofing protection.

Agency

Department Of Defense → FA4877 355 Cons Pk

NAICS

238160 - Roofing Contractors

Place of Performance

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

Uniform Contract Format

No documents to break down

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Timeline

1 update

PostedJan 5

Presolicitation

Notice updatedJan 8

Notice type changed from Presolicitation to Special Notice. The response deadline was removed. The notice title changed. Set-aside removed. The notice description changed. The point of contact changed.

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Organization & Contact Information

AgencyDepartment Of Defense → FA4877 355 Cons Pk

ContactsNo contacts available

OfficeDAVIS MONTHAN AFB, AZ, 85707-3522, USA

Organization / AgencyDepartment Of Defense → FA4877 355 Cons Pk

Office AddressDAVIS MONTHAN AFB, AZ, 85707-3522, USA

ContactsNo contact information available

Full Description

The following meeting minutes are provided for the 8 JAN 2004 MANDATORY PRE-OFFER SITE VISIT held for RFQ FA4877-04-Q-0135; Tear-Off Roof/Asbestos Abatement-Community Center-DMAFB, AZ: 1. Question: Are contractor mobilization costs payable for this project? ANSWER: Prospective offerors shall respond with their respective price (to include all labor, equipment, materials, and all other necessary items required to perform the project), for Request for Quote FA4877-04-Q-0135 by the established offer due date. 2. Question: How much asbestos does the roof have/how hot is it? Answer: The government asbestos testing process is still underway. Previous tests have concluded existence of asbestos, however those test documents aren't available. The results of recent asbestos tests will be available within the next 5 days. All attendees are to receive a fax copy of this report immediately after it is provided to the Contracting Office. 3. Question: Is there any type of work schedule that needs to be adhered to. Answer: The government requires the work to be done in accordance with the combined synopsis/solicitation. The DMAFB Roofing Shop shall provide the successful contractor at least two (2) weeks advance notice between work phases to allow adequate mobilization/preparation time. The contractor will work and coordinate phase start/stop days. Work delays, caused by weather, are to be coordinated with the DMAFB Roofing Shop on a case-by-case basis. 4. Question: Are the raised roof areas included in this project? Answer: The two (2) raised roofs areas are included in the scope of work and are to be accomplished in the very first phase of the project. 5. Question: Will this project be paid via IMPAC card? Answer: Defense Finance and Accounting Service (DFAS) shall make appropriate payments to the successful offeror in accordance with contract terms and conditions. 6. Question: Is the contractor responsible for installing a temporary sealant, or replacing wooden bracing bars (under the pipes) on the roof area? Answer: The contractor will be responsible for ensuring some type of bracing device is used to keep the pipes separated from the roof. The government is responsible for sealing the roof areas and shall install new wooden brace bars under the pipes during roof install phases. 7. Question: Can roll-off dumpster be parked along-side the Community center for debris disposal purposes. Answer: The DMAFB Roofing Shop contacted management of the Community Center and confirmed that permission has been granted to the contractor to use either the north or south parking lot areas for roll-offs. NOTE: Roll/Off placement and access to DMAFB may be affected by security procedures in place at the time. 8. Question: Are payrolls to be turned in by the contractor? Answer: The contract shall be IAW the Service Contract Act and will not require payrolls. 9. Does the government anticipate the need for work to be done on week ends? Answer: The DMAFB Roofing Shop does not anticipate work being done on weekends. There were no other questions Site Visit concluded at approx 1045 hrs. POC: Is MSgt Frank Graham, +1 (555) 000-0000, fax +1 (555) 000-0000 or email contact@example.gov OR Mr. Arthru Perry +1 (555) 000-0000 or email contact@example.gov.