019-26 Temporary Sign Supports, Roll-Up Signs, Rigid Signs, Stop/Slow Paddles and Type III Barricades

The contract involves the Ohio Department of Transportation establishing a requirements-based, multi-award term contract for the supply and delivery of traffic control devices, including Temporary Sign Supports, Roll-Up Signs, Rigid Signs, Stop/Slow Paddles, and Type III Barricades, with an anticipated purchase volume valued between 500,000 and 2 million dollars through the contract period ending August 31, 2026. Bidders are required to submit firm unit prices for each line item, which must meet specified product standards, including ASTM compliance and inclusion on ODOT’s Approved Products list. Delivery is to be made within 30 days of order, FOB destination, to multiple locations statewide, with minimum order thresholds and freight terms clearly outlined. The contract emphasizes fixed pricing for the first 60 days post-bid, with provisions for price decreases, and mandates adherence to product specifications, delivery schedules, and documentation requirements. The procurement process evaluates bids primarily on responsiveness, responsibility, and lowest price, with no explicit weighting or scoring system. The award will be made to all responsive and responsible bidders offering the lowest total evaluated cost, with a tie-breaking process involving revised pricing if necessary. The contract incorporates various statutory and regulatory clauses, including compliance with Ohio Revised Code, federal civil rights laws, trade sanctions, and nondiscrimination statutes, along with provisions for confidentiality, non-assignability, and contract modifications only through written amendments. Payment terms specify submission of detailed invoices via Ohio Buys, with payments due 30 days after receipt of a proper invoice, and include preferences for electronic funds transfer. Delivery and performance are governed by FOB destination terms, with inspection and acceptance conducted by ODOT at the delivery point, including provisions for sampling and laboratory testing to ensure product compliance. The contract also mandates adherence to special requirements such as confidentiality, anti-conflict of interest laws, and the use of Ohio-certified minority and EDGE vendors, though no specific certifications are held by the contractor at award. Overall, the contract establishes a comprehensive framework for the procurement, delivery, inspection, and payment of traffic control devices, ensuring compliance with applicable standards and regulations throughout the contract duration.