050C-24 Rebuilt/Overhauled Lycoming Aircraft Engines

Section 1:        IntentThe purpose of this invitation is to establish a term contract for factory-rebuilt and factory-overhauled engines by Textron-Lycoming from an authorized Lycoming Distributor.Section 2:        Contract DurationThe contract is to be a two (2) year contract ending on December 31, 2025. Section 3:        Quality ControlThe vendor will apply the same quality control procedures during the production and inspection of products provided under this contract as applied in the vendor’s usual course of business.  An on-site inspection of the vendor’s facilities and practices may be made before the award of the contract or at any time during the contract performance.  The State reserves the right to disqualify a vendor or terminate the contract due to non-compliance with the requirements stated herein and/or non-compliance with standard industry practices.            3.1        WarrantyThe vendor warrants that products it supplies to the state conforms to specifications and abides by the enclosed terms and conditions. 
  Return Engine Core Value

Core Value prices may change on an individual engine based on documentation supplied by the   vendor as to the reason there was a reduction in value, i.e. damage or missing parts of core returned.      Section 4:        PerformanceThe vendor will only provide engines from Textron Lycoming that are either Factory-Rebuilt or Factory-Overhauled as requested in the estimate request. to the State under this contract.    Section 5:        Technical AssistanceVendor shall provide technical assistance to the Department when requested.  The vendor must have in house technical and parts support 24 hours a day.  State here a contact name and telephone number or responsible individual:                        Name:  ________________________________________                        Telephone number: __________________________________   Section 6:        Documentation The Department shall receive proper documentation with the purchase of each reciprocating engine to include but not limited to the following at a minimum;   FAA Form 8130-3 Lycoming production Automated Engine Test Log Lycoming Record of Accessories and Major Parts Shipped with Engine Lycoming Airworthiness Directive Compliance List.
Section 7:        Price AdjustmentsNo increase will be considered within the first four (4) months of the contract.Price adjustments for engines/cores will be considered during the life of the contract. Price adjustments for engines will be based on the current manufacturer’s wholesale prices.  A price increase will only be allowed if Textron-Lycoming increases their price during the contract period.  Any factory increase shall be backed by documentation provided by the factory. Adjustments are to be based upon an actual dollar figure, not a percentage. Written request for price adjustment including supportive documentation shall be sent to the Ohio Department of Transportation, Office of Aviation, attention Fiscal Manager, 2829 W. Dublin-Granville Road, Columbus, Ohio 43235-2786, for review. The Department may accept the price adjustment and amend the contract accordingly, reject the adjustment and continue the contract as is with no change in price, or cancel the contract. The Department will have sole discretion in the approval of any price adjustments. Price adjustments will become effective thirty (30) days from date of the Department’s acceptance letter. The price adjustment clause supersedes references to firm bid found in Section seven of the Standard Terms and Conditions.Section 8:        Freight Charges (As required at Aviation Facilities)Freight charges are to be prepaid and added to the invoice. A copy of the freight bill must be included as part of the invoice package. Items shipped COD will be refused.  Section 9:        Additional ChargesVendors shall not charge for any items outside of the contract including but not limited to shop supplies, materials, and drive time outside of approved delivery times.  The Department will not pay any additional charges for such times.  Labor price shall include all shop supplies.  Section 10:       Delivery10.1      F.O.B. Place of Destination to:ODOT Office of Aviation2829 W. Dublin Granville Road            Columbus, Ohio 4323510.2      Shipping InsuranceAll engines shipped must be fully insured for the total value of engine. The Vendor takes full responsibility for loss during shipping. 10.3      EnginesThe Vendor guarantees delivery time of the rebuilt engine within 60 calendar days after receipt of a State of Ohio purchase order.10.4      Delivery HoursAll deliveries shall be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, excluding State holidays unless special permission is granted by the Department to temporarily waive or adjust this requirement.  Section 11:       Definitions of Terms11.1      Rebuilt Engine 
Rebuilt engines are built to factory new tolerances and limits using serviceable camshafts and factory new cylinders and is defined in 14 CFR PART 91.421, AC 43.11,  4.d.(1), (2).

 
Defective components must be replaced with genuine new original or replacement parts, components, and accessories, as recommended for use by the manufacturer and; or used in the original manufacture of the engine for which they are intended.

 
Engines must be inspected and tested to new manufactured engine standards.

 
Provide warranties for new parts per the manufacturer’s warranty policy in place at the time the parts are delivered.

 
Provide manufacturer’s warranty on all rebuilt engines as newly manufactured engines.

 
Engine must have a total time zero.

11.2      Overhauled Engine  Overhauled engines are built to serviceable tolerances and limits using serviceable camshafts and factory new cylinders.
 
Defective components must be replaced with new or serviceable replacement parts, components, and accessories, as recommended for use by the manufacturer and; or used in the original manufacture of the engine for which they are intended.
 
Engine must be inspected and tested to new manufactured engine standards.
  Provide warranties for new parts per the manufacturer’s warranty policy in place at the time the parts are delivered.
 
Provide manufacturer’s warranty on all overhauled engines as per manufacturer specified.
    Section 12:ENGINE MODEL: IO-360-A1B6ENGINE PART #: 8622 ENGINE DATAVOLTAGE: 24                            CYLINDER: WDHORSEPOWER: 200                  SUFFIX NO.: 51 AIRCRAFT MANUFACTURER: PARTENAVIAAIRCRAFT MODEL: P-68 SERIESAIRCRAFT TYPE: OBSERVERACCESSORIES PROVIDED WITH ENGINE ALTERNATOR:    ALU-8421-LS 70AMPOIL COOLER: N/ACARBURETOR:   N/AOIL FILTER: YCONTROLLER (DIFF): N/AMAGNETO: 4370, 4372CONTROLLER (DENS): N/ASPARK PLUG:     REM-38SCONTROLLER (VARB): N/ASONIC NOZZLE: N/AFUEL INJECTOR:    RSA-5AD1STARTER:   NOT INCLUDEDFUEL PUMP:   LW-15473THERMO BYPASS VALVE:   YHYDRAULIC PUMP DRIVE:TURBOCHARGER: N/AINTERCOOLER: N/AVACUUM PUMP DRIVE: ANMOUNT PREP:     DYNAFOCALWASTEGATE: N/A     ENGINE MODEL: IO-540-AB1A5ENGINE PART # 9544, 10221, 10231, 10766 ENGINE DATAVOLTAGE: 24                            CYLINDER: WDHORSEPOWER: 230                  SUFFIX NO.: 48 AIRCRAFT MANUFACTURER: CESSNAAIRCRAFT MODEL: C-182S & 182TAIRCRAFT TYPE: SKYLANEACCESSORIES PROVIDED WITH ENGINE ALTERNATOR:    BRACKETS ONLYOIL COOLER: N/ACARBURETOR:  N/AOIL FILTER: Y,SHORTCONTROLLER (DIFF):  N/AMAGNETO: 6351(2)CONTROLLER (DENS):  N/ASPARK PLUG:     REM-38ECONTROLLER (VARB): N/APROP.GOV.DRIVE LOC,: LEFT FRONTFUEL INJECTOR:    RSA-5AD1STARTER:   NOT INCLUDEDFUEL PUMP:   LW-15473THERMO BYPASS VALVE:   53E22144HYDRAULIC PUMP DRIVE:      ANTURBOCHARGER:   N/A  INTERCOOLER: N/AVACUUM PUMP DRIVE: ANMOUNT PREP:     DYNAFOCALWASTEGATE: N/A     ENGINE MODEL: TIO-540-AH1AENGINE PART # 10490 ENGINE DATAVOLTAGE: 12                            CYLINDER: WDHORSEPOWER: 300                  SUFFIX NO.: 61 AIRCRAFT MANUFACTURER: GIPPSLANDAIRCRAFT MODEL: AIRVANAIRCRAFT TYPE: GA8-TC320ACCESSORIES PROVIDED WITH ENGINE ALTERNATOR:    BRACKETS ONLYOIL COOLER: N/ACARBURETOR:  N/AOIL FILTER: N/ACONTROLLER (DIFF):  N/AMAGNETO: 6360, 6361 PressurizedCONTROLLER (DENS):  N/ASPARK PLUG: RHB36sCONTROLLER (VARB): 48B22488PROP.GOV.DRIVE LOC,: LEFT FRONTFUEL INJECTOR:    2576554-3STARTER RING GEAR: 31M22993FUEL PUMP:   AN Drive VaneTHERMO BYPASS VALVE: 53E22144HYDRAULIC PUMP DRIVE:      ANTURBOCHARGER:   46C19836  INTERCOOLER: N/AVACUUM PUMP DRIVE: ANMOUNT PREP:     DYNAFOCALWASTEGATE: Y Section 13:       Bid Evaluation and AwardAward will be on an “All or None” basis. Award of this invitation to bid will be made to the responsible bidder who submits the lowest total cost (Cell D25 on excel pricing page) for all six engines. To be considered for award, bidders must provide unit bid pricing for all engines listed on the Department’s pricing page.