1030th / 1032nd Prepared Delivered Meals Blanket Purchase Agreement (BPA)

*****AMENDMENT 2 on 8/6/2026: The purpose of this Amendment 2 is to post the "Answers to Industry Questions." See attachment "Amendment 2 - Answer to Industry Questions" or below narrative for the answers to industry questions.*****

Answer to Industry Questions

Q1. What is the maximum number of people we will be catering to at each location and how many times a month?

A1. Since this is a BPA and the ceiling and floor caps go by the total cost, we cannot give an accurate number on soldiers nor how many times a month, but what we can say is when a unit drills, most of the time, the other locations drill the same weekend but there are occasions where they can drill on separate weekends or days.

The call orders will determine the final numbers once submitted by the ordering officer. The average soldier count is roughly 450 soldiers. Keep in mind this is not a guarantee nor promise. This is an average count and could change at any moment. Government cannot promise soldier quantities on a BPA contract.

Q2. Can you please also confirm for the pricing, do you want the same pricing from 10/1/26-9/30/31 or can we re-evaluate after every year?

A2. Vendors will be allowed to re-evaluate pricing after the base period of performance ends. For example; if the contract starts on October 1, 2026, the new period of Performance will be on October 1, 2027, where vendors can resubmit pricing.

Q3. May the two to three required past performance references include work performed by our teaming subcontractor — the caterer who will prepare and deliver the meals under any resulting BPA — identified as such in our quote? Or must all references reflect work performed by the offeror directly?

A3. References MUST be from the primary contractor and NOT the subcontract since we only work through the primary contractor.

Q4. The SOW identifies five delivery locations across the Commonwealth (Gate City, Cedar Bluff, Hanover, Powhatan, and Onancock). Given the distances between these sites and the requirement that meals be prepared the day of service, may vendors quote for a subset of delivery locations or identify a service area? If not, please confirm whether call orders are issued for a single location per call, and whether a BPA holder may decline an individual call outside its delivery range without prejudice to its position in the rotation.

A4. We are looking for vendors who can deliver in each call order as call orders will come in separately for each location. Unfortunately, we CANNOT guarantee that we can hold any vendor without prejudice and report accordingly to the RFO FAR, DFARS, and AFARS for bad performance.

Q5. Call order size and frequency: Can you provide typical or estimated call order volume per location — for example, number of meals per call, and expected frequency (e.g., monthly drill weekends, periodic training events, one-off requirements)? This will help us size our subcontracted kitchen capacity and price appropriately.

A5. See the answer to Question 1 above.

Q6. Regarding the requirement to submit past performance references for similar catering/meal delivery services, could the government clarify if references must be strictly from federal, state, or military government contracts, or if relevant commercial past performance (e.g., corporate catering, commercial events, private institutional food services) of similar scope and complexity will also be accepted and evaluated equally?

A6. The contract industry does not matter as it can come from Federal, State, corporate or private entities; however, it must be similar and meet the requirement of what is supposed to be submitted with it on the solicitation.

Q7. The Addendum to 52.212-1 lists six required submittal documents (Price List, Information Sheet, Past Performance, 5-Day Menu, Holiday Menu, Reps & Certs). Is there an overall page limit, a preferred volume structure, or a specific file-naming convention required for the single PDF email submission?

A7. No restrictions or limits

Q8. Is this a new requirement for the Virginia Army National Guard, or are there incumbent contractors currently performing meal delivery services at Gate City, Cedar Bluff, Hanover, Powhatan, and Onancock, VA?

A8. New Contract

Q9. If there is an active or previous contract/BPA for these locations, could the government provide the incumbent contract number, vendor name, total awarded contract value, and historical call-order volume or average headcount to assist offerors in submitting accurate, competitive meal pricing?

A9. There is not an active or previous contract

(End of Amendment 2)

*****AMENDMENT 1 on 7/27/26 at 3:23 pm EST: Reason to attach the Statement of Work (SOW) to the attachment section for vendors.*****

(End of Amendment 1)

1. General Information
   
   1. This solicitation is for commercial items prepared in accordance with the format in RFO FAR 5.301, as supplemented with additional information included in this notice.
   2. Utilizing RFO FAR Part 12, Acquisition of Commercial Products and Commercial Services, the Virginia National Guard (VANG) intends to issue a Blanket Purchase Agreement(s) (BPAs) for prepared meals delivered to Gate City, Cedar Bluff, Hanover, Powhatan, and Onancock, VA for authorized members of the VANG.
   3. The following solicitation documents, incorporated provisions, and clauses are those in effect Revolutionary FAR Overhaul (RFO). This solicitation is issued as a 100% small business set-aside under the North American Industry Classification System (NAICS) code, 311991, Perishable Prepared Food Manufacturing, with a small business size standard of 700 employees. The Product Service Code (PSC) is 8970, Composite Food Packages. The VAARNG intends to award more than one, firm-fixed price, BPA. Each BPA awarded will have up to a 60-month ordering period with a maximum ceiling of $350,000. The minimum call value is $100.00, with a maximum call value of $25,000.00. Calls below the Micro Purchase Threshold (MPT) may be placed without providing fair opportunity or may be placed on a rotational basis. Calls above the MPT will be completed to allow for fair opportunity amongst the vendors established under the BPA.
   4. The government will not pay for costs associated with the preparation of a quote in response to this solicitation.
   5. The Government intends to make award without conducting discussions. However, the Contracting Officer reserves the right to conduct discussions if determined necessary.
   6. Interested vendors agree to hold prices firm through the end of the fiscal year (1 October - 30 September). Prices may be adjusted prior to the start of each new fiscal year but must be determined to be fair and reasonable.
   7. To be considered for an award, vendors shall have an active registration in the System for Award Management (SAM) at https://sam.gov. Vendors are responsible for ensuring that the representations and certifications in their SAM registration are accurate and current.
   8. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions.
   9. The Government's obligation for performance of this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.
   10. The Government is obligated only to the extent of authorized purchases actually made under the BPA.
   11. A list of individuals authorized to purchase under the BPA will be furnished to agreement holders, by the Contracting Officer, prior to executing the first call order.

1. National Guard Agency Protest Program

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both in accordance with NG protest procedures. To be timely, the protests must be filed within the periods specified in FAR 33.103. To file a protest under the

NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau

Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204

Email: contact@example.gov

All other agency-level protests should be sent to the Contracting Officer, David A. Pickard (contact@example.gov), at 6090 Strathmore Rd., WH15, Bay H, Richmond, VA 23297.

1. Communication with the Government

1. Questions:

Submit written questions via email ONLY to contract specialist David A. Pickard at contact@example.gov. No phone calls will be accepted. Questions will be received by August 6, 2026, no later than 11:00 a.m. Eastern Standard Time (EST).

1. Administrative Information
   1. Contracting Specialist/Officer: David Pickard: contact@example.gov

1. Instructions to Offeror Addendum to 52.212-1

Contractors interested in being considered for a BPA shall submit the following documents, via email, not later than 11:00 a.m. EST, August 13, 2026. The solicitation number and title, W912LQ26QA036 1030th / 1032nd Meals BPA, shall be identified in the subject line of the email response.

1. 1. Completed Price List. Prices shall include all costs associated with performing the required tasks. These prices may be updated at the start of each new government fiscal year, October 1st through September 30th. The price list is included as an attachment to the SAM. gov posting.
   2. Vendors may submit for all CLINS or individually. For Example: A vendor that specializes in only breakfast may submit quotes for CLIN 0001 only or a vendor that only does lunch and or dinner may submit quotes for only CLIN 0002 and or CLIN 0003. The CLINs are identified on the Price List mentioned in line 1 of this paragraph. All costs associated with the individual unit pricing shall be included in the quote as an individual meal rate.
   3. Signed and completed Information sheet (see attachment).
   4. Submit at least two (2) but no more than three (3) past performance references that are within the last 24 months that must be similar to this requirement. Past performance may include previous purchase order, call order, delivery order, or task order for similar requirements such as meal delivery, catering services, food services, etc. Each past performance MUST have the contract number, agency name, Point of Contact name and email or phone number, and date of event.
   5. Five-day menu for hot breakfast, hot lunch, and hot dinner meals that meet the requirements listed in the attached statement of work. Proposed menus must clearly identify each meal, and which items are associated with that meal. This menu will be utilized for any awarded agreement.
   6. One (1) menu for a holiday meal (if quoting this CLIN).
   7. Completed the following Clause: 52.219-1 and return when submitting quote. Please provide fill-in information on each form. Yellow Highlighted areas are required to be completed and once done return with your submitted RFQ. This is required regardless of the completed 52.219-1 listed in SAM.gov.

Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Offerors are responsible for submitting electronic offers by the solicitation due date and time. Offers received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f).