15794P-GOLF CART PREVENTATIVE MAINTENANCE

The contract is for preventative maintenance services on ten County-owned golf carts within Los Angeles County, with work requiring quarterly scheduled visits and immediate 48-hour response to urgent repair requests. All maintenance must be performed on-site using qualified personnel, tools, and materials, ensuring operational readiness and safety in compliance with manufacturer specifications, California Labor Code prevailing wage requirements, and County Quality Assurance standards. Performance is strictly governed by a “time is of the essence” clause, with acceptance conducted by the County at its designated locations, where non-conforming work may result in rejection and associated costs borne by the vendor. The vendor must submit detailed service reports after each maintenance visit and ensure all equipment remains fully functional with minimal downtime. The solicitation requires full compliance with a comprehensive set of county-specific certifications and conditions, including mandatory submission of eight exhibits covering insurance coverage, conflict of interest, prevailing wage, vaccination status, and socioeconomic certifications such as Local Small Business Enterprise and Community Business Enterprise. Vendors must carry minimum liability insurance of $2 million aggregate and name the County as an additional insured, with all subcontractors held to the same standards. Proposals must be submitted electronically via the Vendor Self Service Portal by June 4, 2026, in specified formats—signed PDFs for all exhibits except Exhibit 6, which must be an Excel file. The award is subject to the County’s sole discretion in determining the most responsive and responsible offer, without a formal scoring system, and payment will be processed via electronic funds transfer within net 30 days following invoice submission, with no option for renewal or multi-year term. The contract does not include federal FAR clauses but enforces local policies, including incident reporting within 24 hours, tax compliance via seller’s permit, and strict prohibition of conflicts of interest involving County personnel or their economic dependents.