174-25 Spare Traffic Supports

Section 1: IntentThe purpose of this Invitation is to establish a multi-award bid pricing for furnishing of supports in accordance with the Department’s specifications and procedures for Traffic Signal Supports.Section 2: Contract DurationThe contract duration will be for twenty-four (24) months from the date of award with the ability to extend the contract an additional twelve (12) months if authorized. Section 3: Free on Board (F.O.B.) DestinationPlease be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all the Counties of the ODOT District(s) seeking bids.  All deliveries shall be Free on Board (F.O.B.) to any one of the Counties listed under the District(s) jurisdiction to an ODOT Facility, project location, or contractors’ yard.  Purchase orders when issued, will detail specific destination points on the bid spreadsheet.  The Department will not accept any additional charges for these deliveries. District 1 – LimaDistrict 7- SidneyDistrict 2 - Bowling GreenDistrict 8 - LebanonDistrict 3 - AshlandDistrict 9 – ChillicotheDistrict 4 - AkronDistrict 10 – MariettaDistrict 5 - JacksontownDistrict 11 - New PhiladelphiaDistrict 6 - DelawareDistrict 12 - Garfield HeightsCentral Garage - Columbus (CG)    Section 4: DeliveryThe awarded vendor shall adhere to the following schedule:  Shop Drawings shall be submitted to ODOT for review within 4 weeks upon written or verbal notification of a valid State of Ohio Purchase Order (PO), and the vendor shall anticipate a two-week period for ODOT to return any comments and grant approval. Shop Drawings shall be released by the fabricator/vendor within 2 weeks after receiving approval from ODOT. Partial delivery of the order shall be made for the anchor bolts, rebar cages, and associated foundation hardware within 6 weeks after release of shop drawings. Delivery of the Traffic Supports shall be made within 24 weeks after release of shop drawings. The maximum duration from written or verbal notification of a valid State of Ohio Purchase Order (PO) until delivery of the supports shall not exceed 32 weeks.
4.1: Delivery HoursAll deliveries shall be coordinated to ensure proper storage and hand-off methods are in place. Deliveries must be between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding State of Ohio holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.Section 5: Specifications and Procedures for Signal, Sign, and Lighting Supports5.1: SpecificationsThese specifications and procedures have been compiled in part from the Ohio Department of Transportation 2023 Construction and Material Specifications Manual (C&MS), which can be found here: Construction and Material Specifications | Ohio Department of TransportationAdditionally, all supports furnished shall conform to the following Standards unless otherwise stated:  C&MS 625, 630, 632, 725, 730, and 732, as well as Standard Construction Drawings TC-9.11, TC-9.31, TC-12.31, TC-15.116, TC-16.22, TC-17.11, TC-21.11, TC-21.21, TC-22.10, TC-81.11, TC-81.22, TC-83.20, HL-10.11, HL-10.12, HL-10.13, and HL-20.11 which can be found here: http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Pages/default.aspx. The furnished supports shall include the associated hardware as shown on all applicable SCDs, which includes but is not limited to span wire clamps, arm support bolts, damping device if mast arm length requires, washers, and nuts. All supports shall be permanently marked as to ODOT design type, height, and arm length (if applicable) (e.g. TC-81.22, DES 12; 25’ HT., 45’ ARM) on the bottom of the anchor base plates. The manufacturer’s catalog numbers, or other identifying codes may remain on the supports, but they will not fulfill this requirement. Anchor bolt sets shall be identified by permanently marked waterproof tags. If delivered parts are not easily identified on the bottom of the anchor base for supports or by waterproof tags for anchor bolt sets as to design type and length, the parts will be returned to the bidder at his or her expense. No unidentified parts will be accepted.The fabricators must adhere and be listed as required on Supplements 1091, 1093, & 1094, which can be found here: http://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx.5.2: ProceduresThe submittal of a unit bid price does not guarantee that ODOT will purchase the materials from the vendor. A specific Purchase Order (PO) will be sent to the vendor and at that time, the Delivery Time noted in Section 4 will begin. The ODOT requestor shall supply the vendor with applicable details that include but are not limited to the Support Type, Design Number, Support Height, Arm/Structure Attachment Height, Arm/Structure Length, and Cable Entrance Distance from the top.At the time of the bid, the bidder shall file all detailed plans, drawings, photographs, specifications, etc. on the proposed items. If further clarification is needed by the bidder due to issues or design errors before the bid opening date, the bidder shall submit all pre-bid questions to the Office of Contracts. Any deviations from the specifications indicated herein must be clearly pointed out. Otherwise, it will be considered that items offered are in strict compliance with these specifications herein and the successful bidder will be held responsible, therefore. If more than one catalog number, style or type is listed on one sheet the item to be furnished must be identified clearly by circling, underlining, or other marking. Discovery of details not meeting specifications may result in disqualification of the bid.Approval of these detailed plans, drawings, etc. shall not relieve the bidder of the responsibility for erroneous or inconsistent dimensions, notations, omissions or other errors in the design of the delivered product.The unit bid price shall include delivery charges to the locations mentioned in part 3.Each unit delivered shall be guaranteed against faulty material and workmanship for a period asstated by the bidder in the proposal (this guarantee period shall be not less than that usually granted) and, if during this period such faults develop, the bidder agrees to replace the unit or thepart affected without cost to ODOT, with all replacement charges paid for by the vendor.The supports shall be shipped with each support’s associated hardware separately boxed/crated labeled, packaged, and secured.The supplier shall notify the point of delivery date and time at least five (5) days inadvance of the day of delivery or at the time of loading prior to shipment, whichever is sooner. Anitemization of all delivered parts shall be provided with each shipment. Section 6: Steel Specification: Ohio Revised Code (Section 153.011) and CM&S 106.09 - Steel & Iron Products Made in the United Statebe noted, all requirements stated in CM&S 106.09 shall be adhered to.