This Sources Sought opportunity from Department Of Defense was posted on August 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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187th MSG/FSS Lodging BPA Dothan, AL

Closed

PANNGB-26P-0000039485Federal

Submission Closed08/19/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The U.S. Government, through the 187th Fighter Wing in Alabama, is conducting market research to identify commercial lodging providers capable of supporting personnel attending Regularly Scheduled Drill weekends and Rescheduled Unit Training Assemblies near Dothan, AL. This is a Sources Sought Notice under FAR and RFO guidelines, meaning no formal solicitation exists and no obligation to award a contract is implied. The Government seeks voluntary input from lodging operators to assess market capability for a potential five-year Blanket Purchase Agreement. Proposed facilities must be situated within a 25-mile radius of the 280th Combat Communications Squadron at 209 Wallace Drive, Dothan, AL 36303, and must be indoor-access hotels with no outdoor motels permitted. Each room must meet strict specifications including a queen-size bed, private bathroom, climate control, functional lighting and outlets, blackout window coverings, deadbolt locks, and full amenities such as linens, towels, toiletries, and a television with remote. Lodging providers must be able to comply with reservation protocols that prioritize double occupancy for standard personnel, with single occupancy reserved for specific ranks or health protocols, and require split billing when members personally upgrade from double to single rooms. Hotels must not charge the government for incidental expenses like phone calls, internet upgrades, or movies—all of which must be billed directly to the service member’s personal card. The government is tax-exempt and all billing must be consolidated into a single invoice per training event, itemizing each occupant’s name, dates of stay, nightly rate, and total cost. Facilities are subject to annual inspections by military safety, public health, and security personnel. Providers must also offer complimentary guest parking and enforce 24-hour front desk operations with guaranteed late check-ins. Submission of a capability statement not exceeding five pages is required by August 19, 2026, and must include legal entity details, SAM.gov and UEI registration status, facility proximity confirmation, capacity details, and operational readiness to manage tax-exempt, consolidated billing and room allocation protocols as outlined.

General Info

U.S. Government seeks indoor hotels within 25 miles of Dothan, AL, for drone training lodgings with strict room specs and tax-exempt consolidated billing.

Agency

Department Of Defense → W7MT Uspfo Activity Alang 187

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Dothan, AL, 36303, USA

Set-Aside

NONE

Documents

187FW Statement of Work for Dothan Lodging BPA

sow

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 6

Sources Sought

Response DeadlineAug 19

Deadline has passed

Submission Closed

08/19/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W7MT Uspfo Activity Alang 187

Contacts2 people available

OfficeMONTGOMERY, AL, 36108-4824, USA

Organization / AgencyDepartment Of Defense → W7MT Uspfo Activity Alang 187

Office AddressMONTGOMERY, AL, 36108-4824, USA

Contacts

Douglas Seaton

Jeremy Hendrick

Full Description

The Government requires commercial lodging services to support personnel attending Regularly Scheduled Drill (RSD) weekends and Rescheduled Unit Training Assemblies (RUTA) for the 187th Fighter Wing (ALANG).

In accordance with Federal Acquisition Regulation (FAR) / Revolutionary FAR Overhaul (RFO) Part 10.000, this is a Sources Sought Notice Only. This notice does not constitute a Request for Proposal (RFP), Request for Quote (RFQ), or an Invitation for Bid (IFB). It is not an offer to negotiate or an obligation on the part of the Government to enter into a contract.

No formal solicitation document exists at this time. The Government is seeking information for market research purposes only. The Government will not pay for any information submitted in response to this notice, and all responses are strictly voluntary.

A. Key Performance Requirements

The lodging provider(s) must meet the following baseline requirements derived from the Statement of Work (SOW) but are not limited to the below:

Geographic Proximity Constraint: All proposed contracted lodging facilities must be located within a 25-mile radius of the 280th Combat Communications Squadron, 209 Wallace Drive, Dothan, AL 36303.
Property Type Constraints: The facility must be an indoor-access hotel. Outdoor-access motels are not authorized.
Room and Bed Specifications:
- Standard queen-size bed (minimum).
- Fully equipped private bathroom (toilet, sink, and shower).
- Functional work desk or writing table, chair, and desk lamp.
- Personal occupant climate controls (individual room heating/cooling devices).
- Adequate ventilation and at least one window equipped with shades or blinds capable of darkening the room during daytime hours.
- All electrical outlets must be fully functioning.
- Furnishings must include beds, clean linens, towels, soaps, toiletries, trash cans, and a television with a remote control.
- The entry door to each room must have a deadbolt lock installed on the inside.
Quality and Hygiene: The facility must adhere to standard housekeeping practices in accordance with industry benchmarks (such as daily trash removal, fresh linens, vacuuming, and clean bathrooms). All linen must be guaranteed bug-free, clean, freshly laundered, and completely odor-free.
Front Desk Operations: The property must provide a 24-hour reception desk for check-in and check-out services and must guarantee room availability for late arrivals.
Government Inspections: The hotel must permit an annual safety, security, and sanitation inspection conducted by personnel from 187FW Services, Public Health, Safety, Security Forces, and the Fire Department.
Parking: Complimentary guest parking must be provided at no cost to the individual guests or to the 187th Fighter Wing.

B. Reservation, Occupancy, & Billing Rules

Rosters: The 187th FW Services Office will provide a roommate roster and a sign-in roster for each monthly training event. Hotel personnel must not alter these rosters without direct authorization from the Services Office.
Room Occupancy Structure:
- Double occupancy is the default booking arrangement for standard personnel.
- Single-occupancy rooms are reserved for specific personnel classes: Aircrew, First Sergeants, E-8 (SMSgt), E-9 (CMSgt), O-4 (Major) and above, or during active COVID-19/similar sanitation protocols.
- Any single occupancy booking must be explicitly identified on the official reservation request.
Member-Elected Upgrades: If a member designated for double occupancy requests a single occupancy room, the hotel must bill half the total stay cost to the 187th Services Office, and the other half must be charged directly to the member's personal payment card.
Incidental Charges: The hotel must not charge the 187th Services Office for telephone calls, movie rentals, internet service upgrades, or sundry items. All incidental expenses must be collected directly from the guest's personal credit card.
Tax Exemption: The 187th Fighter Wing is a federally tax-exempt government entity and is not subject to federal, state, or local lodging taxes.
Consolidated Billing: The contractor must submit a single, consolidated invoice per training event. The invoice must itemize the names of the individuals, the exact dates of stay, the rate per night, and the calculated total cost.

C. Period of Performance

The anticipated Blanket Purchase Agreement (BPA) term is five (5) years from the date of establishment.

Interested lodging providers must submit a capability statement addressing the criteria listed below. To align with the plain-language and streamlined goals of the FAR Overhaul, submissions must be clear, concise, and must not exceed five (5) pages.

1. Company Profile

Company Legal Name, Physical Address, and Website
Unique Entity Identifier (UEI) and CAGE Code
Active SAM.gov Registration Status
Socio-Economic Category Status (e.g., Small Business, HUBZone, SDVOSB, WOSB, or Large Business).
Property Owner or 3rd Party: Note 3rd Party Contractors will be required to submit a Letter signed by both 3rd Party Contractor and Hotel to show that there is an agreement between the two. Submission will be a requirement of the Solicitation phase and not required for the Sources Sought.

2. Technical Capabilities

Facility Location and Proximity: Confirm that your lodging facility is located within a 25-mile radius of 280th Combat Communications Squadron, 209 Wallace Drive, Dothan, AL 36303. State the exact distance.
Property Type & Capacity: Confirm your facility features secure indoor-corridor access (no motel setups). Describe the total number of single and double occupancy rooms available to support monthly drill weekends.
Administrative Operations: Confirm your ability to accept tax-exempt bookings, process consolidated single-invoice events, and split billing for member-elected single upgrades.

Responses must be submitted electronically to the Primary Point of Contact.

Submit To: MSgt Douglas Seaton, douglas.seaton@us.af.mil
Subject Line: Sources Sought Response – PANNGB-26-P-0000 039484 - 187FW Dothan Lodging BPA - [Your Company Name]
Format: PDF or Microsoft Word format.
Due Date: No later than 19 August 2026 at 2:00 PM CST.

Late Submissions: In the spirit of the RFO FAR Part 12 flexibilities, the Contracting Officer retains full discretion to consider late-received market capability statements if it is in the Government's best interest to maximize competitive market insights.