19VE3026Q0004 - Replace and refurbish countertops and cabinets - U.S. Embassy Caracas
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy Caracas is soliciting quotes for the replacement and refurbishment of consular interview and cashier windows countertops, workstations, and medical cabinets under solicitation number 19VE3026Q0004. Proposals must be submitted electronically by July 20, 2026, at 12:00 p.m. local time to CaracasProcurement@state.gov in Adobe Acrobat PDF format, with each file not exceeding 30MB; larger submissions must be split into multiple emails, each under the size limit. Offerors must complete and submit the SF-1442, Section A Pricing, Section L Representations and Certifications, additional items specified in Section J, and proof of UEI registration. Although SAM registration is strongly recommended, it is not required per FAR 4.203-1(b)(5)(ii), but compliance with FAR 52.204-90 regarding the Unique Entity Identifier is mandatory and failure to comply will render the quotation nonresponsive. The solicitation requires adherence to specific documentation, including a bar-chart performance schedule and a business management/technical proposal, and no page or word limits are imposed on these volumes. A pre-proposal conference and site visit are scheduled for June 29, 2026, at 10:00 a.m., with attendees required to register their full name and ID number by June 26, 2026, at 12:00 p.m. to gain access to the compound. All questions must be submitted in English by July 2, 2026. The award will be made on a lowest price technically acceptable basis to the responsible offeror meeting all technical and administrative requirements, with no discussions anticipated unless deemed necessary. Performance must begin within 10 days of the notice to proceed and be fully completed within 60 calendar days at the embassy’s location in Caracas, Venezuela, with all work subject to inspection and acceptance at the site. Contractors must submit an initial list of workers and supervisors for security clearance within ten days of award and ensure an English-speaking supervisor is present on-site at all times. Compliance with FAR clauses covering construction inspection, warranty, changes, nonconforming work, and termination for convenience is required, alongside adherence to host-country laws and safety standards such as EM 385-1-1. The contract includes requirements for performance and payment bonds, as-built drawings,
General Info
Agency
NAICS
Place of Performance
Caracas, VE-M, 1070, VENSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
U.S. Embassy Caracas has issued a Request for Quotes (RFQ) for Replacement and Refurbishing of Consular Interview and Cashier Windows Countertop Workstations, and Medical Cabinets. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached documents, and submit it to the email address shown below.
The U.S. Embassy Caracas will conduct a pre-proposal conference/site visit on June 29, 2026 at l0:00 a.m. Please submit the full name and ID number of people attending the visit to CaracasProcurement@state.gov no later than l0:00 a.m. on June 26, 2026 12:00 p.m. to obtain the authorization to enter the Compound. Questions regarding this RFQ must be sent in English to the same email address no later than July 2, 2026.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 20, 2026, 12:00 pm Local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to CaracasProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of UEI Registration
It is highly recommended that all contractors be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to contract award. However, in accordance with FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that vendors are not required to register in SAM for this solicitation.
All vendors shall comply with the requirements of FAR 52.204-90, “Unique Entity Identifier and Contractor Reporting” as incorporated in this solicitation. Vendors must provide the requested information and representations as outlined in FAR 52.204-90 and follow all instructions provided by the Contracting Officer regarding entity identification and reporting.
Failure to comply with the requirements of FAR 52.204-90 may result in your quotation being deemed nonresponsive.