This Solicitation opportunity from Virginia was posted on April 4, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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2024 Cooling Shelter Supplies

Closed

LAA2059FAIRFAX:63495State & Local

Submission Closed04/18/2024

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 624221

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WINTER SHELTER COORDINATION SERVICES

Solicitation # 262712

The City of Champaign Equity and Engagement Department is soliciting proposals for Winter Shelter Coordination Services to provide safe sheltering for unhoused individuals and families. This initiative is a key project under the 2025-2027 Council term goals and aligns with the adopted Homelessness Prevention Blueprint to create a sustainable, data-driven response to homelessness. The selected vendor will be responsible for coordinating services at a designated site consisting of approximately 60 rooms, which includes convening a circle of support from specialized service providers, providing oversight to case management staff, and developing individual case plans to transition guests into transitional or permanent supportive housing. Proposals are due by November 16, 2026, and must include a detailed line-item budget, resumes for key personnel, and two professional references. Evaluation is based on compliance with request requirements, cost, and vendor qualifications, including financial capacity, past performance, and adherence to EEO/AA requirements. Mandatory submissions include a Disclosure Affidavit, an Affirmative Action Report, and a Champaign Diversity Advancement Program Good Faith Efforts form. The contract requires adherence to Illinois state laws, the State Prevailing Wage Act, and WCAG 2.1 Level AA accessibility standards, with the potential requirement for a combined payment and performance bond.

Equity and Engagement Department

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DEADLINE

G099--HCHV Low Demand Safe Haven Services for SFVAHCS

Solicitation # 36C26127R0006

The Department of Veterans Affairs, Network Contracting Office 21, is soliciting proposals for a single-award, Firm Fixed Price Indefinite Delivery Indefinite Quantity contract to provide Health Care for Homeless Veterans Low Demand Safe Haven services for the San Francisco VA Health Care System. The contractor will provide short-term, low-barrier emergency housing in San Francisco, California, featuring private, ADA-accessible rooms and 24/7 staffing. Services emphasize clinical approaches such as harm reduction and crisis intervention, with a focus on case management to help Veterans transition into permanent housing. The contract period runs from March 1, 2027, through February 29, 2032, with a maximum aggregate value of 20 million dollars. Award will be determined based on a best value tradeoff, with technical capability and past performance weighted more heavily than price. Technical evaluation focuses on the staffing and service plan, relevant experience within the last three years, and a quality control business plan. Performance will be monitored via a Quality Assurance Surveillance Plan using an Acceptable Quality Level matrix, including audits of clinical records and facility inspections for life safety and sanitation. Offerors must be registered in the System for Award Management and submit proposals in two separate parts by November 23, 2026. Invoicing is conducted monthly through the Tungsten Network, and contractors must comply with Service Contract Labor Standards and strict medical confidentiality regulations, including HIPAA and 42 CFR part II.

261-NETWORK Contract Office 21 (36C261)

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07122P0010-Shelter and Overnight Facilities for Homeless Families with Children

Solicitation # 07122P0010

The New York City Department of Homeless Services is seeking qualified vendors through an open-ended Request for Proposals to operate Tier II residences and overnight facilities for homeless families with children. The primary objective is to provide transitional housing and comprehensive supportive services, including case management, employment assistance, and linkages to medical and behavioral health care, to stabilize families and facilitate their transition to permanent housing. The contract term is five years with a four-year option to renew, and awards are based on the most advantageous proposals that meet technical viability and geographic distribution needs. Vendors must submit proposals via the PASSPort system and maintain an approved HHS Accelerator PQL qualification status. Key requirements for submission include proof of site control for the initial five-year term, a detailed property management plan, and a comprehensive budget covering personal services and operational expenses. Facilities must comply with ADA accessibility standards and meet all Department of Buildings, FDNY, and HPD regulations. Additionally, contractors must adhere to specific city mandates, including the Community Hiring Rider for contracts exceeding three million dollars, the Paid Sick Leave Law, and Labor Peace Agreement certifications.

Department Of Homeless Services

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Emergency Shelter and Advocacy Center-2027

Solicitation # ESAC-2027

The Emergency Shelter and Advocacy Center-2027 is a legislatively directed spending grant administered by the Michigan Department of Health and Human Services Bureau of Community Services. With a total program funding of 500,000 dollars, the award is designated for Communities Overcoming Violent Encounters to support its 10-Year Building Campaign. The primary scope of work involves providing 24/7 emergency shelter, crisis intervention, advocacy, and safety services for survivors of intimate partner violence and sexual assault. Funding is specifically intended for critical facility upgrades, including HVAC replacement, security enhancements, and ADA accessibility improvements to ensure a trauma-informed environment. The grantee is subject to rigorous fiscal and performance monitoring, requiring the submission of monthly Financial Status Reports and Work Plan Reports via EGrAMS, as well as a Fiscal Questionnaire within three months of the start date. Financial compliance is governed by 2 CFR 200, with indirect costs capped at a 15 percent de minimis rate unless other approved rates apply. Additionally, the grantee must submit an Annual Inspection Certification by October 30, 2027, through the DVSGMS portal. Legal requirements include adherence to the Clean Air Act, the Federal Water Pollution Control Act, and the Victims of Trafficking and Violence Protection Act of 2000, with all payments processed via electronic funds transfer on a reimbursement basis.

Bureau of Community Services

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EOH-1 Victor Street PY27

Solicitation # f473nog8orhn

The Rhode Island Executive Office of Housing (EOH) is soliciting proposals from experienced homeless response providers to operate a 45-unit Pallet shelter community at 1 Victor Street. The objective is to implement a low-barrier, person-centered response that prioritizes safety, dignity, and timely transitions to stable housing for adults, including justice-involved individuals and those with serious mental health or substance use disorders. Applicants may propose to continue the site as a year-round Emergency Shelter or suggest a feasible alternative model, such as transitional or bridge housing. The facility must operate 24 hours a day, seven days a week, and must comply with ADA, Fair Housing Act, and Section 504 requirements. The initial award period runs from April 1, 2027, to September 30, 2027, with a potential one-year renewal through September 30, 2028. The maximum EOH program contribution for the initial six-month term is $292,500, based on an annual rate of $13,000 per bed; however, EOH separately covers facility-related expenses such as utilities and maintenance. Proposals will be evaluated based on project design and service delivery, housing outcomes and data capacity, and agency experience. Additional points may be awarded for documented non-EOH funding and exceptional transition plans. Applications must be submitted via the Euna Grants Management System by December 31, 2026.

RIHOU - Department of Housing

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07122P0012-Shelter Facilities for Homeless Single Adults Open Ended RFP

Solicitation # 07122P0012

The Department of Homeless Services is seeking high-quality, borough-based shelter facilities for homeless single adults through an open-ended request for proposals. The primary objective is to provide transitional housing and comprehensive social services, including case management and referrals, to help clients transition into permanent community housing. The contract term is established for five years with a four-year renewal option, though the agency reserves the right to adjust this based on funding or lease agreements. All proposals must be submitted via the PASSPort system. Evaluation of proposals focuses heavily on facility attributes, with greater consideration given to sites that are ADA and wheelchair accessible, located in areas with few existing social services, and equipped with air conditioning and flexible room sizes. Post-award performance is monitored through Routine Site Review Inspections, which weight cleanliness at 60 percent, structural integrity at 30 percent, and management at 10 percent. Contractors are required to adhere to strict safety and maintenance standards, including bi-weekly health and safety inspections and the implementation of fire safety training. Administrative requirements include mandatory electronic funds transfer for payments on contracts valued at 25,000 dollars or more and compliance with Labor Peace Agreement certifications. For contracts exceeding 3,000,000 dollars, providers must meet community hiring goals by employing one income-based community hire for every 500,000 dollars of contract value. Additionally, organizations providing academic supports must affirm at least five years of successful experience in similar services.

Department Of Homeless Services

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Halfway House 20 - BED - Base plus Four

Solicitation # 36C24727Q0085

The Department of Veterans Affairs, through the VSN 7 Network Contracting Activity, is conducting a sources sought market research effort for a transitional housing facility to support homeless eligible veterans. The requirement is for a 20-bed halfway house capable of accommodating veterans with substance abuse, psychological disorders, or other undiagnosed mental illnesses. The facility must be located within a 15-mile radius of the Atlanta VA Medical Center in Decatur, Georgia, and must operate 24/7, including federal holidays. The contractor will be responsible for facilitating veteran access to a comprehensive range of services, including medical care, mental health support, substance abuse treatment, rehabilitation, and employment placement. The proposed contract structure is a five-year indefinite delivery/indefinite quantity (IDIQ) agreement featuring five pricing periods. This procurement falls under NAICS code 624221 and Product Service Code G004. Interested respondents must be registered in SAM.gov and provide their business name, address, UEI, NAICS code, business size, and specific business type, such as SDVOSB, VOSB, 8a, or HUBZone. Responses must be submitted to Contracting Specialist Brittney Banks by November 20, 2026, and must include the solicitation number 36C24727Q0085 in the subject line.

247-NETWORK Contract Office 7 (36C247)

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G004--Emergency Residential and Case Management Services- VA New Jersey Health Care System- Health Care for Homeless Veterans (HCHV) Program

Solicitation # 36C24226Q0118

The Department of Veterans Affairs, Network Contracting Office 2, is soliciting quotations for emergency residential housing and case management services for up to 30 homeless Veterans per day under the Health Care for Homeless Veterans (HCHV) program for the VA New Jersey Health Care System. The contractor must provide a safe and secure facility located in Northern or Central New Jersey, specifically within one of the designated counties including Bergen, Essex, Hudson, Hunterdon, Mercer, Middlesex, Monmouth, Morris, Ocean, Passaic, Somerset, Sussex, Union, or Warren. The facility must be centrally located near public transportation and employment opportunities, with at least 30% of beds meeting ADA accessibility requirements. The scope of work includes providing all labor, supervision, housing, and supplies necessary to support rehabilitation and recovery goals, following the Contract Emergency Residential model and VHA Directive 1162.04. This unrestricted solicitation, number 36C24226Q0118, has a response deadline of December 9, 2026, at 16:30 ET. The estimated period of performance consists of a base year with four one-year option periods. Award will be based on a comparative evaluation of price and other factors, with non-price factors—including facility capabilities, case management methodology, past performance, and SDVOSB/VOSB status—carrying more weight than price. Contractors are required to maintain medical record confidentiality, adhere to Immigration and Nationality Act certifications, and provide medical liability insurance. Payments will be made monthly in arrears via Electronic Funds Transfer.

242-NETWORK Contract Office 02 (36C242)

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Shelter Operator and Support Services, Ladysmith BC

Solicitation # 1070-2627-144

The BC Housing Management Commission, representing the Province of British Columbia, is seeking a qualified provider for Shelter Operator and Support Services located in Ladysmith, British Columbia. This solicitation, identified by number 1070-2627-144, focuses on securing professional management and support operations to maintain shelter services within the region. Interested parties must submit their responses by the deadline of November 27, 2026. Further details and application processes are managed through the BC Bid portal, with primary coordination handled by the BC Housing Management Commission.

BC Housing Management Commission

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GCC026 - Provision of Somewhere Safe to Stay Hubs in Cheltenham and Gloucester

Solicitation # GCC026

Gloucester City Council is seeking to commission two Somewhere Safe to Stay Hub services under solicitation GCC026 to provide emergency accommodation, assessment, stabilisation, and housing-focused support for individuals who are sleeping rough or at imminent risk of rough sleeping across Gloucestershire. The contract is divided into two separate lots, each with an estimated value of 1,360,000 GBP including VAT, totaling 2,720,000 GBP. Lot 1 serves Cheltenham, Cotswold, Forest of Dean, Stroud, and Tewkesbury with an estimated performance period from January 8, 2027, to January 7, 2031. Lot 2 serves Gloucester City with an estimated performance period from August 2, 2027, to August 1, 2031. The procurement follows an open procedure where potential providers may submit a tender for only one of the two lots. Awards will be based on a weighted evaluation where quality, including social value, accounts for 80 percent of the total score. Tenders must be submitted in English via the procontract portal by the deadline of November 30, 2026, at 12:00 pm.

Gloucester City Council

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Beaverton Safe Parking RFP

Solicitation # 27-003

The City of Beaverton is soliciting proposals under solicitation number 27-003 for the management of the Beaverton Safe Parking Program. This initiative provides legal parking and case management services for unhoused individuals living in vehicles, serving as a critical component of the city's broader homelessness response. The selected consultant will be responsible for overall site operations, including participant enrollment, parking space assignment, staffing open hours, and maintaining trash, handwashing, and bathroom facilities. The total award consists of 58,000 dollars for program case management and 15,000 dollars in flexible funds for participant expenses such as gas cards and minor vehicle repairs. Services are scheduled to commence on July 1, 2027. Proposals must be submitted electronically via the OpenGov portal by 5:00 pm on November 30, 2026. Submissions are limited to 10 pages, excluding the cover page and resumes, and must include a price proposal, a subcontractor list, and an attestation of tax law compliance. The city will award the contract to the most advantageous proposer based on specialized skill and resources rather than the lowest price. The contract is governed by Oregon state laws, including public records and non-discrimination statutes, and requires contractors to maintain specific insurance coverages and adhere to COBID subcontractor reporting. Contract administration is led by Chad Stover, the Community Services and Homelessness Program Manager.

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White Flag Response Partner

Solicitation # 26-099

Wake County is soliciting proposals from service providers, faith-based organizations, and 501(c)(3) partners to serve as White Flag Response Partners. This initiative coordinates the operation of emergency shelters for individuals experiencing homelessness during severe weather events, typically activated from November 1 through March 31. Selected partners must operate facilities within Wake County, ensuring shelters open by 5 p.m. on activation days and remain open until at least 7 a.m. the following morning. Key operational requirements include providing dinner, beverages, and take-away breakfasts, maintaining basic hygiene standards, and recording all stays in the designated Homeless Management Information System. Proposals must be submitted via the WC Bonfire System by December 3, 2026, and are evaluated on a 100-point scale covering organizational background, experience, capacity, cost-effectiveness, risk assessment, and implementation readiness. Funding is provided on a reimbursement basis for actual expenses, requiring monthly invoicing supported by detailed line items, sign-in sheets, and payroll documentation. Awardees must maintain comprehensive insurance, including Commercial General Liability of at least 1 million dollars per occurrence and Workers Compensation statutory limits, with all providers certifying compliance with non-discrimination policies and the Iran Divestment Act.

County Of Wake

POSTED

9 days ago

DEADLINE

in 22 days

AI Contract Overview

The County of Fairfax in Virginia has issued a solicitation titled "2024 Cooling Shelter Supplies" to procure essential items for homeless cooling shelters. The solicitation was posted on April 4, 2024, with a response deadline set for April 18, 2024. The contract aims to secure supplies necessary to support cooling shelters during the warmer months, ensuring the safety and well-being of homeless individuals in the community. The procurement is managed under NAICS code 624221, which pertains to community food and housing services, indicating a focus on social services related to housing and shelter. The organization responsible for this contract is the Virginia Department of Fairfax County, with primary contact being Andrew Sullivan, who can be reached via email or phone. The contract details, including specific requirements and submission procedures, are accessible through an online portal. This initiative underscores the county’s commitment to addressing the needs of vulnerable populations during extreme heat conditions by providing adequate cooling resources.