This Solicitation opportunity from Minnesota was posted on June 5, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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2024 UI - Annual staff training/conference

Closed

2000015836State & Local

Submission Closed06/20/2024, 02:00:00 PM CDT

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

New

Federal

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Solicitation # 36C24827Q0064

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Solicitation # rfx_13916_ROAF

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Fws Contracting Activity

POSTED

1 day ago

DEADLINE

in 14 days

AI Contract Overview

The State of Minnesota is seeking proposals from qualified venues to host a two-day staff training conference scheduled for September 25th and 26th, 2024, with potential for an alternative date. The event is expected to attract approximately 155 attendees daily, requiring a facility equipped with at least one General Session Room and three breakout rooms. Catering services including breakfast, lunch, two snack breaks, and all-day beverages will be provided, though the state does not guarantee a minimum number of meals or attendees, and contract pricing will remain fixed regardless of actual attendance. The venue must be located within a quarter mile of parking facilities, with pre-calculated parking costs preferred, and no shuttle services are permitted. The parking arrangement should include no additional costs to the state or attendees, with options for discounted or validated parking if applicable, and current rates should be provided if discounts are not included. The contract aims to establish a binding agreement for the conference, with the state reserving the right to select a venue that is well-maintained, adequately sized, and located within Minnesota, with distance measurements based on Google Maps if a specific geographic area is designated. Bids must be submitted electronically via the SWIFT Supplier Portal by June 20, 2024, and responses via fax or email will not be accepted. All inquiries regarding the solicitation should be directed to the designated buyer, Karthi Anandakumar, via email. The total contract value is estimated to range between $50,000 and $150,000, and the solicitation is managed by the Minnesota Department of Employment & Economic Development.

General Info

Agency

Minnesota Employment & Economic Development

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

MN, USA

Set-Aside

NONE

Documents

rfb

High

specifications

High

specifications

High

rfb

High

contract-document

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJun 5

Solicitation

Response DeadlineJun 20

Deadline has passed

Submission Closed

06/20/2024, 02:00:00 PM CDT

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Organization & Contact Information

AgencyMinnesota Employment & Economic Development

Contacts1 person available

OfficeN/A

Organization / AgencyMinnesota Employment & Economic Development

Office AddressN/A

Contacts

Karthi AnandakumarBuyer

contact@example.gov

Full Description

The State of Minnesota is seeking an event venue to host and cater a two-day training conference for staff on September 25th and 26th of 2024 (Or a possible alternative date; please refer to the attached exhibit). This event is estimated to have about 155 attendees per day.
The number of attendees is an estimate only. This event requires a venue with at least 1 General Session Room and 3 Breakout Session Rooms. Breakfast and Lunch service is provided to all attendees, as well as two snack and refreshment breaks and all-day beverage service. The State does not guarantee a minimum number of meals.The contract prices shall not be adjusted if the number of attendees falls below the estimate.
The event facility and parking must be within one-quarter (¼) mile of each other - Shuttle services are not allowed for this event. Pre-calculated parking cost in the venue is highly preferred- Meaning that the cost of the venue remains the same, regardless of whether parking is provided/used. The venue cost would remain the same if no parking were requested. Parking would come at no extra cost to the State or the Attendees. Discounted parking or validated parking would also be preferred if included in the venue cost is not applicable. If this is the case, please provide the current parking facility going rate and the discounted rate of parking that would be offered.
This Solicitation aims to establish a Contract for a conference as detailed in Exhibit C, including Exhibit C – Supplement 1 of the Sample Contract. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate.
The State reserves the right to award this conference to a clean, well-maintained, adequate-space facility located in the State of Minnesota. If a geographic area for the conference is defined, distance will be measured using Google Maps™.
THIS IS A FORMAL BID. FAX, E-MAIL, NON-ELECTRONIC RESPONSES WILL NOT BE ACCEPTED. The response must be submitted electronically in the SWIFT Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
All questions regarding this solicitation’s terms, conditions, or specifications must be directed to the buyer Karthi Anandakumar via email at contact@example.gov. If you need assistance locating or downloading any of the solicitation documents or assistance downloading your response, contact the Help Desk at +1 (555) 000-0000 option 1.

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