This Solicitation opportunity from New Hampshire was posted on October 29, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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2025-016 Police Department Microfilm Digitization

Closed

2025-016State & Local

Submission Closed11/13/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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Global Macroeconomic Software Licenses

Solicitation # 2031JW27Q00011

Chief National Bank Examiner

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1 day ago

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in 13 days

AI Contract Overview

The Town of Salem, NH, through its Police Department, is seeking qualified vendors to provide a one-time microfilm digitization service, with the goal of converting archived microfilm records onto secure hard drives. The project must adhere to strict security standards, including HIPAA and CJIS compliance, ensuring the confidentiality and integrity of sensitive information. The scope includes secure transportation of microfilm, the digitization process, and the eventual destruction of the original microfilm once the project is completed by June 1, 2026. Bidders are required to submit comprehensive proposals that include all costs specified on the Bid Sheet, as well as any additional expenses related to labor supervision, materials, supplies, and necessary licenses. The solicitation, identified as RFB 2025-016, was issued on October 29, 2025, and emphasizes a competitive bidding process with a response deadline of November 13, 2025, at 9:30 AM EST. The contract size is estimated to range between $150,000 and $300,000, reflecting the scope and scale of the digitization project. The primary point of contact for inquiries is Gia Faccadio, the Procurement & Purchasing Agent. Interested vendors can access further details and submit their bids through the official Salem NH bidding portal. This project represents a critical effort to modernize record-keeping systems while maintaining strict security and compliance standards.

General Info

Agency

New Hampshire → Town of Salem

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

NH, USA

Set-Aside

NONE

Documents

2025-016 Bid Bond Document

bid-bond

High

2025-016 Kitsap County - Survey of Noxious Weeds on Public Lands

rfp

High

2025-016 Owners Representative for Capital Improvement Projects RFQ

rfq

High

2025-016 Proposal Response Form for Surface Repair & Coating

response-form

High

2025-016 Sample Contract for Surface Repair and Coating Services

contract-document

High

2025-016 Scope of Bid - Temporary Labor Staffing

sow

High

2025-016 Specifications

specifications

High

2025-016 Survey of Noxious Weeds on Public Lands

rfp

High

Attachment B - Special Provisions

special-provisions

High

Attachment E - Sample Certificate of Insurance and Requirements

11 pages · specifications

High

Attachment H Pricing for City Contract

pricing

High

Bid 2025-016: Document Scanning, Indexing, and Related Services

rfp

High

CCPRC 2025-016 Purchase of Light Bulbs for HFOL - Compliance Attachments

specifications

High

City of Moreno Valley Agreement for On-Site and/or Professional Services

contract-document

High

City of Sierra Vista Standard Terms and Conditions

18 pages · terms-and-conditions

High

Concepcion Creek Federal Grant RFQ 2025-016

rfq

High

Holiday Festival of Lights Price Proposal

rfq

High

IFB 2025-016 Johnson County Transit Paving Project Phase VIII

ifb

High

Johnson County Transit Paving Project Phase VIII - IFB 2025-016

ifb

High

Johnson County Transit Phase 8 Civil Plans

specifications

High

Leco Electric Price Proposal - Holiday Festival of Lights

rfq

High

Required Response Template for RFP Proposal

required-response-template

High

Revised Price Proposal - February 26, 2025

rfq

High

RFB 2025-016 Salem NH Police Department Microfilm Digitization

11 pages · ifb

High

RFP 2025-016 Cybersecurity Monitoring Services

rfp

High

RFP 2025-016: Document Scanning Services

rfp

High

RFP 2025-016 Professional Services for Senior Engineer Consultant Services Addendum #1 Revision

rfp

High

RFP # 2025-016 Purchase of Light Bulbs for HFOL

rfp

High

RFP 2025-016 Surface Repair and Coating of Pools and Fiberglass Slide Refurbishment

rfp

High

RFP No. 2025-016: Temporary Labor – Facilities Management

itb

High

RFQ 2025-016 Addendum 1 - Kitsap County Noxious Weed Survey

amendment

High

RFQ #2025-016: Civil Engineering Plan Review Services

5 pages · rfq

High

RFQ 2025-016 Owners Representative for Capital Improvement Projects

rfq

High

Solicitation 2025-016 Addendum 1 - Purchase of Light Bulbs

amendment

High

Solicitation 2025-016 Addendum 2 - Purchase of Light Bulbs

amendment

High

Solicitation 2025-016 Addendum 3 - Purchase of Light Bulbs

amendment

High

Attachment C: Client References Form

client-references

Low

Conflict of Interest Questionnaire (CIQ)

other

Low

HFOL 2025-016 - Question and Answer

q-and-a

Low

How to do Business with Johnson County and Supplier Response Quick Tutorial

21 pages · other

Low

IRS Form W-9 Request for Taxpayer Identification Number and Certification 2024

tax-form

Low

Kitsap County Vendor Roster - Vegetation Spraying

vendor-roster

Low

Manitou Springs Historic District Survey Plan Final Report May 2021

81 pages · other

Low

Mesquite ISD Federal and State Certifications Addendum

other

Low

Mesquite ISD Form 1295 - Certificate of Interested Parties

other

Low

Mesquite ISD General Terms and Conditions 2024.9.11

contract-document

Low

Non-Collusion Affidavit for Proposal Submission

non-collusion-affidavit

Low

Project 2025-016: Purchase of Light Bulbs for the Holiday Festival of Lights

contract-document

Low

RFI 2025-016 Historic Resource Survey - Log Cabin Subdistrict

4 pages · sources-sought

Low

Sample Invoice - City of Moreno Valley Senior Engineer Consultant Services

invoice

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

23 updates

PhaseClosed

PostedFeb 29

Solicitation

Notice updatedOct 21

Response deadline changed from Mar 20, 2024 to Oct 30, 2024. The notice title changed. NAICS code changed from 922160 to 488490. The notice description changed. The point of contact changed.

Notice updatedOct 29

Response deadline changed from Oct 30, 2024 to Nov 18, 2024. The notice title changed. NAICS code changed from 488490 to 541330. The notice description changed. The point of contact changed.

Notice updatedNov 8

Response deadline changed from Nov 18, 2024 to May 16, 2025. The notice title changed. NAICS code changed from 541330 to 335139. The notice description changed. The point of contact changed.

Notice updatedNov 8

Response deadline changed from May 16, 2025 to Dec 3, 2024. The notice title changed. NAICS code changed from 335139 to 423620. The notice description changed. The point of contact changed.

Notice updatedDec 3

Response deadline changed from Dec 3, 2024 to Jan 21, 2025. The notice title changed. NAICS code removed. The notice description changed. The point of contact changed.

Notice updatedDec 12

Response deadline changed from Jan 21, 2025 to Feb 3, 2025. The notice title changed. NAICS code added: 541330. The notice description changed. The point of contact changed.

Notice updatedDec 23

Response deadline changed from Feb 3, 2025 to Jan 21, 2025. The notice title changed. NAICS code removed. The notice description changed. The point of contact changed.

Notice updatedFeb 13

Response deadline changed from Jan 21, 2025 to Mar 13, 2025. The notice title changed. The notice description changed. The point of contact changed.

Notice updatedMar 21

Response deadline changed from Mar 13, 2025 to Apr 9, 2025. The notice title changed. NAICS code added: 562211. The notice description changed. The point of contact changed.

Notice updatedApr 2

Response deadline changed from Apr 9, 2025 to May 2, 2025. The notice title changed. NAICS code changed from 562211 to 541930. The notice description changed. The point of contact changed.

Notice updatedApr 3

Response deadline changed from May 2, 2025 to May 1, 2025. The notice title changed. NAICS code removed. The notice description changed. The point of contact changed.

Notice updatedApr 3

Response deadline changed from May 1, 2025 to Apr 24, 2025. The notice title changed. NAICS code added: 812930. The notice description changed. The point of contact changed.

Notice updatedApr 15

Response deadline changed from Apr 24, 2025 to Apr 29, 2025. The notice title changed. NAICS code changed from 812930 to 561320. The notice description changed. The point of contact changed.

Notice updatedApr 23

Response deadline changed from Apr 29, 2025 to May 20, 2025. The notice title changed. NAICS code changed from 561320 to 518210. The notice description changed. The point of contact changed.

Notice updatedMay 7

Response deadline changed from May 20, 2025 to May 16, 2025. The notice title changed. NAICS code changed from 518210 to 334310. The notice description changed. The point of contact changed.

Notice updatedJun 10

Response deadline changed from May 16, 2025 to Jun 11, 2025. The notice title changed. NAICS code removed. The notice description changed. The point of contact changed.

Notice updatedJun 12

Response deadline changed from Jun 11, 2025 to Jun 26, 2025. The notice title changed. NAICS code added: 561320. The notice description changed. The point of contact changed.

Notice updatedJun 16

Response deadline changed from Jun 26, 2025 to Jul 10, 2025. The notice title changed. NAICS code removed. The notice description changed. The point of contact changed.

Notice updatedAug 5

Response deadline changed from Jul 10, 2025 to Aug 25, 2025. The notice title changed. NAICS code added: 561410. The notice description changed. The point of contact changed.

Notice updatedSep 11

Response deadline changed from Aug 25, 2025 to Oct 24, 2025. The notice title changed. NAICS code changed from 561410 to 334519. The notice description changed. The point of contact changed.

Notice updatedSep 24

Response deadline changed from Oct 24, 2025 to Oct 13, 2025. The notice title changed. NAICS code changed from 334519 to 221320. The notice description changed. The point of contact changed.

Notice updatedOct 1

Response deadline changed from Oct 13, 2025 to Oct 29, 2025. The notice title changed. NAICS code changed from 221320 to 541620. The notice description changed. The point of contact changed.

Notice updatedOct 29

Response deadline changed from Oct 29, 2025 to Nov 13, 2025. The notice title changed. NAICS code changed from 541620 to 518210. The notice description changed. The point of contact changed.

Response DeadlineNov 13

Deadline has passed

Submission Closed

11/13/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNew Hampshire → Town of Salem

Contacts1 person available

OfficeN/A

Organization / AgencyNew Hampshire → Town of Salem

Office AddressN/A

Contacts

Gia FaccadioProcurement & Purchasing Agent

contact@example.gov

Full Description

The Salem NH Police Department is requesting bids from qualified companies to provide a one-time service for the digitization of archived microfilm, in compliance with HIPPA and CJIS, onto hard drive(s), with a completion date of June 1, 2026. Vendors should include all costs requested on the Bid Sheet as well as any additional costs associated with the labor supervision, materials, supplies, and licenses required to perform the services requested in these specifications.All bids must be received by November 13, 2025, at 9:30 AM EST to the Purchasing Division.