2025-21 Vegetative Maintenance-Stormwater

The City of Covington is seeking sealed proposals from qualified vendors to provide vegetative maintenance services for designated stormwater infrastructure sites throughout the city on an annual basis. The scope includes mowing, trimming, herbicide application, debris removal, planting, mulching, and pond, ditch, and streambank maintenance, with work scheduled at various sites with differing frequencies such as monthly, quarterly, biannually, or annually. The contract, posted on August 18, 2025, with a deadline for responses on September 16, 2025, is valued between $500,000 and $1,500,000 and will be awarded based on the most responsive and responsible bidder, considering relevant experience, proposed approach, cost, and references. The agreement is governed by applicable federal and state regulations, including non-discrimination laws, safety standards, and labor laws, though it does not explicitly incorporate FAR clauses. Bidders must submit certifications verifying legal status, non-collusion, and compliance with equal opportunity laws, all to be signed and notarized. The contract emphasizes strict adherence to specifications, safety protocols, and site cleanup, with work inspected and approved at each location by the City’s designated representative. The performance period begins within ten days of award, with options for four renewal years, and includes provisions for cost adjustments capped at 4% annually based on CPI. The proposal process requires submission of one hard copy and one digital PDF, with detailed line-item pricing for each site and service frequency. The City reserves the right to reject any bid not meeting qualifications or containing irregularities and may conduct audits for one year after contract completion. Supporting documents include site maps, service schedules, specifications, and standard contractual notices, all forming part of the binding agreement. Overall, the contract aims to ensure high-quality, reliable stormwater vegetative maintenance aligned with city standards and environmental stewardship.