This Solicitation opportunity from Ohio was posted on February 22, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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2025 - 4301 - Copier maintenance

Closed

RFQ029658State & Local

Submission Closed03/12/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561431

New

SLED

RFP: Virtual Mailroom

Solicitation # RFP_Virtual_Mailroom

The Los Angeles County Employees Retirement Association (LACERA) has issued a solicitation for a Virtual Mailroom service provider. This opportunity is designated for performance in Pasadena, California, and is managed by a local government organization. Interested vendors must submit their responses by the deadline of December 4, 2026, at 4:00 PM PT. Prospective bidders are required to access the official bid documents and any subsequent addenda through the provided web links. Because the solicitation is hosted on external platforms, vendors may need to complete additional registrations to participate. All inquiries regarding the contract language or missing information should be directed to the originating agency.

Los Angeles County Employees Retirement Association (LACERA)

POSTED

DEADLINE

Solicitation # 754-TXST-2026-RFP-523-VPGOI

Texas State University is soliciting proposals under solicitation number 754-TXST-2026-RFP-523-VPGOI for a qualified mail house services provider. The primary objective is to support the Admissions Office and other university departments through the storage and fulfillment of approximately 920,000 to 1,000,000 pieces of inventory annually. Required services include web-based ordering and inventory tracking, mailing-list processing, CASS, de-duplication, presorting, addressing, labeling, and a full range of fulfillment activities such as folding, tabbing, gluing, collating, inserting, sealing, and metering. Additionally, the provider must offer print on demand, proofing, USPS documentation, and the pickup and delivery of publications. The selected contractor must support the university's nonprofit bulk-mail permit, ensure full compliance with USPS requirements, and maximize available postal discounts. Performance expectations include the provision of a dedicated account representative and the completion of mailing requests generally within 72 hours. Proposals must be submitted electronically via the TXST MarketPlace Jaggaer System by November 13, 2026, at 5:00 p.m. CT. The point of contact for this solicitation is Dan Alden.

Texas State University

POSTED

DEADLINE

Solicitation # RFP 2027-09

The City of Edinburg is soliciting proposals under RFP 2027-09 for comprehensive mail services to support the daily operations of the City Secretary's Department and the Utility Billing Water Department. The selected vendor will be responsible for receiving, sorting, metering, and processing outgoing correspondence, including approximately 90,000 pieces of mail annually for the City Secretary and roughly 30,000 water bills per month for the Utility Billing division. To be eligible, vendors must maintain a permanent business location within the Rio Grande Valley, specifically in Edinburg or within a 25-mile radius of City Hall. The provider is required to maintain a secure environment for all mail and comply with all United States Postal Service requirements and state and federal confidentiality laws. The contract will be awarded based on a weighted evaluation focusing on cost proposal and pricing (25%), service reliability and turnaround time (20%), technical approach (20%), vendor qualifications (15%), local availability (15%), and past performance (5%). Local vendors within Edinburg city limits may receive a 5% bid price preference. Administrative requirements include monthly itemized invoicing separated by department and the submission of various certifications, including disclosures regarding conflicts of interest, litigation, and boycotts of Israel and energy companies. Proposals are due by November 3, 2026, and must be submitted as a single PDF via the e-procurement portal along with required physical copies.

POSTED

DEADLINE

Library and Instructional Resource Inventory ServicesThis subcontract for Library and Instructional Resource Inventory Services supports Seattle Public Schools by providing physical audits and digital validation of textbooks, library materials, and instructional resources. The contractor is responsible for scanning barcodes, verifying asset locations, and reconciling physical stock against digital records using the Follett Destiny system. The role requires expertise in asset management standards or library science to ensure accuracy in resource tracking. The primary deliverables include updated digital records and a comprehensive validated inventory report. This project is categorized under NAICS code 561431 and is designed to support prime contractors in managing resource distribution and accountability.

Seattle Public Schools

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Regulatory Documentation & Recordkeeping SupportThe contract requires administrative support focused on organizing, securing, and maintaining records related to Diversity, Equity, and Inclusion compliance to ensure readiness for audits and government access as mandated by FAR 52.222-90. This support includes systematic documentation, proper storage protocols, and ongoing maintenance of records to meet federal regulatory standards. The work is performed under a subcontract for the Defense Logistics Agency, part of the Department of Defense, and falls under NAICS code 561431, indicating administrative and support services. All activities must align with federal requirements to guarantee continuous compliance and accessibility of DEI-related documentation.

Defense Logistics Agency

POSTED

DEADLINE

Records Management and Data Entry ServicesThis contract involves providing specialized services in records management and data entry, focusing on organizing, digitizing, and maintaining records with high accuracy and strict compliance, especially when handling sensitive or protected information. The contractor is expected to perform high-volume data entry tasks while ensuring that all processes adhere to applicable standards and security requirements. The contract, titled "Records Management and Data Entry Services," is issued as a subcontract under the Department of Veterans Affairs through the Nac Federal Supply Schedule (36F797). It falls under the NAICS code 561431, which pertains to document preparation services. While specific location details and points of contact are not provided, the work supports the Department of Veterans Affairs and emphasizes the need for secure, reliable handling of sensitive data tied to veteran records.

Nac Federal Supply Schedule (36F797)

POSTED

DEADLINE

Records Management and Information GovernanceThis contract involves the management of both electronic and physical records, encompassing comprehensive lifecycle management, retention scheduling, and ensuring adherence to federal records laws. It is structured as a subcontract under the General Services Administration’s Office of Centralized Acquisition Services and is designated as an 8(a) Sole Source arrangement, indicating it is set aside for a specific small business program. The work is to be performed in Washington, DC, with the primary objective of supporting robust information governance and records management practices. Key aspects include compliance with federal requirements to ensure proper handling, retention, and disposition of records throughout their lifecycle. The contract aligns with NAICS code 561431, which covers professional records management services, emphasizing the importance of regulatory adherence, data integrity, and efficient records stewardship. This initiative supports organizational efforts to maintain transparent, accountable, and legally compliant records systems.

Office Of Centralized Acquisition Services

POSTED

12 months ago

DEADLINE

N/A

AI Contract Overview

The City of Columbus’s Department of Building and Zoning Services is seeking to establish an Indefinite Quantity Agreement with a single contractor to provide copier maintenance services and supplies on a cost-per-copy basis, excluding paper. The contract will span 12 months, from April 20, 2025, to April 19, 2026, with billing occurring monthly in arrears based solely on the number of copies made. The agreement allows for individual purchase orders to be issued as needed, with the city’s financial obligation limited to the amount specified in each purchase order. The services will be performed at the location of 111 N. Front Street, Columbus, Ohio, and prices are to be FOB Destination Freight Prepaid & Allowed unless otherwise specified. The city emphasizes that there are no minimum or maximum purchase requirements, nor penalties or late fees for non-compliance. Interested bidders are required to submit their proposals through the City of Columbus Vendor Services Portal by March 12, 2025. The solicitation, titled "2025 - 4301 - Copier maintenance," is part of a procurement process with a contract size estimated between $50,000 and $150,000. The process is managed by the Columbus Building and Zoning Services, and additional details, including bid procedures and documentation, are available on the city’s vendor services webpage. The contract aims to secure a reliable provider for copier maintenance, ensuring the city only pays for actual usage without upfront commitments or penalties.

General Info

Agency

Ohio → Columbus Building And Zoning Services

NAICS

561431 - Private Mail Centers

Place of Performance

OH, USA

Set-Aside

NONE

Documents

RFQ029658 - Copier Maintenance, Service, and Supplies

itb

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedFeb 22

Solicitation

Response DeadlineMar 12

Deadline has passed

Submission Closed

03/12/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyOhio → Columbus Building And Zoning Services

ContactsNo contacts available

OfficeN/A

Organization / AgencyOhio → Columbus Building And Zoning Services

Office AddressN/A

ContactsNo contact information available

Full Description

Scope: The City of Columbus’ Department of Building and Zoning Services (hereinafter City) is seeking to establish an Indefinite Quantity Agreement with one Contractor to purchase copier maintenance service and supplies expressed as a cost per copy (to include all costs associated with the service/labor, travel expenses, parts, and supplies, etc., except paper) for a 12 month period to be billed monthly in arrears. The city will only pay for copies made. No minimums or maximums. The City does not pay penalty or late fees. Subsequent to the acceptance of an offer, individual written purchase orders may be issued as needed by the City to purchase items listed herein during the term of the agreement. At no time shall the obligation of the city agency exceed the dollar amount of an associated purchase order. Prices shall be FOB Destination Freight Prepaid & Allowed unless otherwise specified. The City seeks to hire one (1) Contractor from April 20, 2025 through April 19, 2026 for this service. The location for this service will be at 111 N. Front street, Columbus, OH 43215. Interested bidders shall respond to this solicitation by submitting a bid through the City of Columbus’ Vendor Services Portal. For additional information concerning this bid, including procedures for obtaining a copy of the bid document(s) and how to submit a proposal, you must go to the City of Columbus Vendor Services web page (http://vendorservices.columbus.gov) and view this bid number in the open solicitations listing.