2026-27 Open Enrollment Postcards and Postage

Soliciting for 9"x6" postcards and the cost of postage.
The State of Ohio - Department of Administrative Services (DAS) is soliciting for a vendor to print 49,020 copies of the 9"x6" postcards and the cost of postage. The artwork has bleeds. Approximately 48,993 of those copies will be mailed Presort Standard. The vendor must front the postage cost and supply the postage bill on a separate line item on the invoice.Please be sure to include the state contract number in the contract column of the grid, if applicable.Completion of the grid is required and will be considered the response for evaluation. No outside/additional documentation will be considered.The State Standard Terms and Conditions apply to this solicitation. No additional terms and conditions will be accepted. Selection will be based on the lowest responsive and responsible quote. DAS may execute a written contract with the awarded supplier.All responders to this solicitation must be fully registered as a Supplier to do business with the State of Ohio. Please follow all steps below to be fully registered.To register as a Bidder, navigate to https://ohiobuys.ohio.gov and click the OhioBuys Log In and follow the instructions to sign in or create an account. Registering an OhioBuys account will allow you access to view and respond to solicitations in OhioBuys.All suppliers should register as a Payee at https://ohiopays.ohio.gov/. OhioPays is the system where businesses and individuals monitor payments and update their profile when needed.Suppliers must be properly registered with the Ohio Secretary of State by navigating to https://www.ohiosos.gov/businesses/.At its sole discretion, DAS may renew the contract for up to three additional one-year term(s) subject to the satisfactory performance of the selected supplier and the needs of the State.
Promotional material or annual reports
Items 1 | Required Item | 2026-27 Open Enrollment Postcards 2 | Required Item | 2026-27 Open Enrollment Postcards Postage
Inquiries Inquiry 86193 | We have received request for the ITB to be attached. Please find it attached here. Also pasted belowSTATE OF OHIODepartment of Administrative ServicesOffice of CommunicationsPRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACTINVITATION TO BID FOR: OPEN ENROLLMENT 2025-2026 POSTCARDSBID NUMBER: SRC0000038052BID NOTICE DATE: APRIL 1, 2026OPENING DATE: April 1, 2026 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIThttps://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FORINSTRUCTIONS). CLOSE DATE: NOON, APRIL 8, 2026INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null andvoid. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf.Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Eric Hagely at (614)-728-1227 or email:contact@example.gov AND PRICING1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide POST CARDS for use by the OhioDepartment of Administrative Services.2. QUANTITY: 49,020 EA (exact quantity)3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after thedecimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price ofthe ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.Failure to bid all items will disqualify your bid.4. SPECIFICATIONS: 9” X 6” post card, four-color, printed 2 sides with bleeds, 100# uncoated smooth finish. Mailing presort standardvia USPS for in-home delivery no later than April 25, 2026. Vendor will front the postage.A. SIZE: 9” X 6”B. STOCK: 100# uncoated smooth finish card stockC. PRESSWORK: prints two sides, head-to-headD. INK: four-color processE. BINDERY: Ink jet addresses, standard presort and deliver to Post OfficeF. FINISHED TRIM SIZE: 9” X 6”G. TYPESETTING: Use vendor Standard Presort IndiciaH. SUPPLIED TO VENDOR: A PDF and spreadsheet will be furnished to the awarded vendor. Return all state suppliedmaterials to the proof to person.I. PROOF: A color proof shall be delivered to: Eric Hagely at contact@example.gov. PACKAGING: Carton pack, label with title and quantity.K. ADDITIONAL SPECIFICATIONS: Mailing approximately 48,993, sending approximately 27 to Eric Hagely, 30 E BroadSt., 40th Floor, Columbus, OH 43215. Postage will be added to the invoice as a separate line item.5. DELIVERY: REQUIRED IN HOME APRIL 25, 2026, OR SOONER (DELIVER TO: USPS FOR MAILING).6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALLINVOICES MUST REFERENCE: JOB NUMBER SRC0000038052 WITH A SIGNED DELIVERY RECEIPT.7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TOPURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THEEMAIL.AFFIRMATION AND DISCLOSURE FORMContractor affirms that Contractor has read and understands the applicable Executive Orders regarding theprohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russianinstitutions or companies.The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed andwhere State data will be located in the spaces provided below or by attachment. If the Contractor will not be usingsubcontractors, indicate “Not Applicable” in the appropriate spaces.Contractor Name: Contract Number:1. Principal business location of Contractor:(Address) (City, State, ZIP)Name(s)/Principal business location(s) of subcontractor(s):(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)2. Location(s) where services will be performed by Contractor:(Address) (City, State, ZIP)(Address) (City, State, ZIP)Name(s)/Location(s) where services will be performed by subcontractor(s):(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide,will be accessed, tested, maintained, backed-up, or stored:4(Address) (City, State, ZIP)(Address) (City, State, ZIP)Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, orseeks to provide, will be accessed, tested, maintained, backed-up, or stored:(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose tothe State any change or shift in location of services performed by Contractor or its subcontractors before, during andafter execution of any contract with the State. Contractor agrees to notify the State immediately of any such change orshift in location of its services. The State has the right to terminate the contract if any services are performed or Statedata is located outside of the United States unless a duly signed waiver from the State has been attained.On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form andhave read and understand that this form is a part of any contract that Contractor may enter into with the State and isincorporated therein.By:Authorized Contractor SignaturePrint Name:Title:Date: | Answer: 4/3/2026 Inquiry 86219 | ITB document included | Answer: We have received request for the ITB to be attached. Please find it attached here. Also pasted belowSTATE OF OHIODepartment of Administrative ServicesOffice of CommunicationsPRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACTINVITATION TO BID FOR: OPEN ENROLLMENT 2025-2026 POSTCARDSBID NUMBER: SRC0000038052BID NOTICE DATE: APRIL 1, 2026OPENING DATE: April 1, 2026 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIThttps://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FORINSTRUCTIONS). CLOSE DATE: NOON, APRIL 8, 2026INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null andvoid. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf.Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Eric Hagely at (614)-728-1227 or email:contact@example.gov AND PRICING1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide POST CARDS for use by the OhioDepartment of Administrative Services.2. QUANTITY: 49,020 EA (exact quantity)3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after thedecimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price ofthe ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.Failure to bid all items will disqualify your bid.4. SPECIFICATIONS: 9” X 6” post card, four-color, printed 2 sides with bleeds, 100# uncoated smooth finish. Mailing presort standardvia USPS for in-home delivery no later than April 25, 2026. Vendor will front the postage.A. SIZE: 9” X 6”B. STOCK: 100# uncoated smooth finish card stockC. PRESSWORK: prints two sides, head-to-headD. INK: four-color processE. BINDERY: Ink jet addresses, standard presort and deliver to Post OfficeF. FINISHED TRIM SIZE: 9” X 6”G. TYPESETTING: Use vendor Standard Presort IndiciaH. SUPPLIED TO VENDOR: A PDF and spreadsheet will be furnished to the awarded vendor. Return all state suppliedmaterials to the proof to person.I. PROOF: A color proof shall be delivered to: Eric Hagely at contact@example.gov. PACKAGING: Carton pack, label with title and quantity.K. ADDITIONAL SPECIFICATIONS: Mailing approximately 48,993, sending approximately 27 to Eric Hagely, 30 E BroadSt., 40th Floor, Columbus, OH 43215. Postage will be added to the invoice as a separate line item.5. DELIVERY: REQUIRED IN HOME APRIL 25, 2026, OR SOONER (DELIVER TO: USPS FOR MAILING).6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALLINVOICES MUST REFERENCE: JOB NUMBER SRC0000038052 WITH A SIGNED DELIVERY RECEIPT.7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TOPURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THEEMAIL.AFFIRMATION AND DISCLOSURE FORMContractor affirms that Contractor has read and understands the applicable Executive Orders regarding theprohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russianinstitutions or companies.The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed andwhere State data will be located in the spaces provided below or by attachment. If the Contractor will not be usingsubcontractors, indicate “Not Applicable” in the appropriate spaces.Contractor Name: Contract Number:1. Principal business location of Contractor:(Address) (City, State, ZIP)Name(s)/Principal business location(s) of subcontractor(s):(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)2. Location(s) where services will be performed by Contractor:(Address) (City, State, ZIP)(Address) (City, State, ZIP)Name(s)/Location(s) where services will be performed by subcontractor(s):(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide,will be accessed, tested, maintained, backed-up, or stored:4(Address) (City, State, ZIP)(Address) (City, State, ZIP)Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, orseeks to provide, will be accessed, tested, maintained, backed-up, or stored:(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)(Name) (Address, City, State, ZIP)Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose tothe State any change or shift in location of services performed by Contractor or its subcontractors before, during andafter execution of any contract with the State. Contractor agrees to notify the State immediately of any such change orshift in location of its services. The State has the right to terminate the contract if any services are performed or Statedata is located outside of the United States unless a duly signed waiver from the State has been attained.On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form andhave read and understand that this form is a part of any contract that Contractor may enter into with the State and isincorporated therein.By:Authorized Contractor SignaturePrint Name:Title:Date: | Answered: 4/6/2026 Inquiry 86970 | Is there a mail list available for this bid or a general idea of where the mailing should be sent (zip codes or names), so that we can provide an accurate postage estimate. | Answer: The file with the list of zip codes is 48,805 lines long and can be emailed directly to you if needed. Please send an email directly to contact@example.gov is you with to obtain this list for posting price purposes. | Answered: 4/13/2026