REBID 2026-27 SHACOG Purchasing Alliance Rock Salt Bid

Bids for the 2026-27 SHACOG Purchasing Alliance Rock Salt Bid must be submitted via the PennBid electronic procurement platform by 10:00 AM on Monday, August 10, 2026, and are open to qualified vendors meeting North American headquarters requirements. The contract requires the supply of bulk rock salt meeting ASTM D-632 Type 1 and AASHTO M143 Type 1 Grade 1 standards, with a minimum NaCl content of 94% by dry weight, total chlorides of at least 97%, and moisture content not exceeding 2.0%. Delivery is mandatory from October 16 through April 15, with orders of 750 tons or less required to be delivered within five working days and larger orders between 751 and 1,000 tons completed within seven consecutive working days. Bidders must guarantee 24-hour emergency delivery capability and submit a written emergency distribution plan. Each bid must include a $100,000 bid bond and, if awarded, an annual performance bond of $2 million. The successful bidder must store at least 60% of the total estimated annual tonnage by November 1, 2026, and provide a notarized verification by November 5, 2026. Pricing must be submitted as a primary bid broken into salt cost per ton and transportation cost per ton, with alternate FOB bids for tri-axle and smaller truck loads. A fuel price adjustment mechanism applies monthly from November through April, adjusting transportation costs by 0.5% for every $0.10 change in diesel prices. Payment terms require municipalities to pay within 60 days of invoice receipt, with a late fee of 1.5% per month on overdue balances. Each municipality is liable only for its own invoiced amount. The contract permits municipalities to inspect salt at mines or storage facilities and to conduct acceptance testing using AASHTO M143 Annex A1 methods; non-compliant material must be removed at the bidder’s expense, and testing costs are recoverable from the bidder if defects are found. Liquidated damages of $0.50 per ton per day apply for missed delivery targets, excluding days when roadways are officially closed due to winter weather. Indemnification requirements obligate the bidder to protect SHACOG, its municipalities, and officials from liabilities arising from salt