2026 FourLeaf Air Show - Republic Airport

The contract involves securing hotel accommodations within a 10-mile radius of Republic Airport in Farmingdale, NY, for approximately 460 room nights scheduled between June 24 and July 9, 2026, for the 2026 FourLeaf Air Show. The lodging must comply with the U.S. General Services Administration's per diem rates for New York, with final rooming details confirmed by June 1, 2026. The services include standard amenities such as high-speed internet, air conditioning, non-smoking rooms, acceptance of VISA and cash/check payments, dining and fitness facilities, late check-out, and meeting space with breakfast buffets on specific days. The procurement is a one-time, lowest-price, technically acceptable RFQ process, with award based on the lowest total cost that meets all specified requirements. Bidders are required to submit their quotes by October 15, 2025, via email, with responses remaining valid for at least 90 days. The solicitation emphasizes strict compliance with New York State procurement laws, including restrictions on communications during the bidding process under State Finance Law §§139-j and 139-k, and requires certifications regarding prior non-responsibility findings, business classifications (such as small business, MWBE, SDVOB, veteran-owned), and adherence to laws prohibiting false certifications. The contract incorporates standard New York State clauses found in Appendix A, and reserves rights for the agency to amend, reject, or negotiate bids. Payment must be made via VISA or cash/check, with no specific invoice procedures detailed. The performance period aligns with the event dates, with final room needs and arrangements to be finalized shortly after contract award, ensuring accommodations meet all specified amenities and cost constraints.