21st National TASC Conference Logistical Support

THIS IS A NOTICE OF INTENT, NOT A REQUEST FOR QUOTE. A SOLICITATION DOCUMENT WILL NOT BE ISSUED AND QUOTES WILL NOT BE REQUESTED. NATIONAL CONSORT OF TASC PROGRAM 613 SHIPYARD BLVD STE 101 WILMINGTON, NC 28412-6480 This acquisition is being conducted under FAR Part 13, Simplified Acquisition Procedures, and is exempt from the requirements of FAR Part 6, Competition Requirements. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The determination by the Government not to compete the proposed purchase order based upon the authority of (1) Citations: 10 U.S.C. 2304(c) (1) or 41 U.S.C. 3304(a) (1) set forth in FAR 6.302-1. The purpose of this notice is merely to allow interested firms an opportunity to demonstrate their qualifications for the requirement below. In order to respond to this notice, qualified firms must be able to clearly convey experience and/or ability (via a capability statement) to perform the tasks identified below: The corresponding NAICS code is 541611 and the small business size standard is $7MILLION. Description the Service SAMHSA/CSAT will participate in the planning of the 21st National TASC Conference on Drugs, Crime, and Reentry in Tampa, Florida. The contractor shall identify the key expert/practitioners in the relevant offender - behavioral health topics areas (with SAMHSA/CSAT involvement) coordinate and implement the conference, provide a summary report describing the successes and weaknesses of the conference, and recommend next steps in training the TASC field. National TASC is working with representatives from several federal agencies that fund programs dealing with substance-involved offenders for support of this conference. The contractor will report back to the assigned SAMHSA/CSAT Project Officer on sponsorships and additional sources of funding for this conference. (NOTE: Monetary reimbursement to individuals under this contract shall not be duplicated. For example, travel, registration, ground transportation, per diem expenses, and meals cannot be duplicated; for example, when meals are provided for CSAT sponsored faculty who are on travel to the conference, that amount must be deducted from per diem allowance.) CSAT shall be identified as a major supporting organization in conference announcements, brochures, and publications. Specific Deliverables under this Purchase Order: Task 1: Initial preparation for the 21st Annual Conference must begin immediately. The preparation of the Conference must begin immediately and within one week from the effective date of the contract (EDOC), the contractor shall conduct a telephone call with the Project Officer (PO) to discuss the specific tasks to be accomplished under the contract. Task 2: Monthly telephonic meetings. The contractor shall conduct telephone calls monthly with the PO to review the status of the conference preparation activities. Task 3: Advisory Committee Meetings. The contractor shall facilitate Project Officer's participation in the Conference Advisory Committee meetings/telephone conferences to be held at least once a month for 6 months leading up to the conference, and make PO part of the overall agenda and design of the conference. Task 4: Contractor shall identify up to 20 expert presenters, identify relevant workshop topics, confirm presenter attendance at the conference, and coordinate all logistical support for the conference. Subtask 4.1 The contractor shall provide roundtrip airfare for up to 20 Faculty members to and from the conference site. Subtask 4.2 The contractor shall provide per diem for hotel, meals and other expenses for up to 20 presenters for the duration of the conference (which equals 3 days). Subtask 4.3 The contractor shall provide ground travel expenses for up to 20 faculty participants. Subtask 4.4 The contractor shall provide registration fees for up to 20 faculty members attending the conference. Task 5: The contractor shall provide hotel meeting space for 350-450 participants to attend plenary and breakout sessions. (Note: All food/banquet costs are the responsibility of the Contractor and may not be billed to SAMHSA/CSAT.) Subtask 5.1 The contractor shall provide a meeting room during the conference for Federal staff to meet with individual SAMHSA/CSAT grantees that are attending the conference. Task 6: The contractor shall provide conference mailings, registration, and brochures for up to 450 participants to include materials/brochures design, registration data entry, and registration data management. Task 7: The contractor shall ensure the following specific objectives for the Conference Program: Subtask 7.1 Conference program shall offer training sessions for the dissemination of the information relevant to CSAT's Offender Reentry grantees who will be attending this conference as part of their grantee meeting. Subtask 7.2 Conference program shall offer a session for reports from the more successful site administrators and caseworkers about their experience with the TASC model in relation to the criminal justice and mental health systems. Subtask 7.3 Conference program shall offer discussion and training on addiction, treatment, recovery, and risks to juveniles and adults. Subtask 7.4 Conference program shall offer workshops on re-entry issues of offenders. Subtask 7.5 Conference program shall offer workshop on the behavioral health care reform and justice-involved individuals. Subtask 7.6 The contractor shall provide a final program of the conference 15 days prior to the date of the conference. Task 8: The contractor shall provide a detailed final plan on how CSAT's sponsorship will be recognized at the conference within 15 days prior to the date of the conference. Task 9: Final Conference Report The contractor will provide a final report no later than August 1, 2015. The report should provide: (a) A summary report of all conference activities, including a summary of the evaluation form data; (b) A complete list of the agencies, TASC members, and individual members who attended the conference. Place of Performance To be determined The provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. The provision at 52.212-2 is not applicable. The Government will award a Purchase Order resulting from this synopsis/solicitation to the responsible Offeror whose offer conforms to the exact services listed above and is the lowest price. Interested firms may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent to award is not a request for competitive proposals. However, all proposals received by the closing date will be considered by the Government. A determination to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer or acknowledge its listing in Online Representations and Certifications Application (ORCA). The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jul, 2014), applies to this acquisition. The Contracting Officer has indicated the following clauses listed in paragraph (b) as applicable and are hereby incorporated by reference: (a) (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (Applies to all contracts); (19) 52.222-3, Convict Labor (June 2003) (E.O. 11755); (20) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Aug 2009) (E.O. 13126); (21) 52.222-21, Prohibition of Segregated Facilities (Feb 1999); (22) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246); (23) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006), (24) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793); (25) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212); (26) 52.222-54, Employment Eligibility Verification (Jan 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.); (28) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b); (29)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).; (38) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332); (41) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). Interested Offerors must submit capability statement and/or proposal NO LATER THAN 12:00 PM EASTERN TIME WEDNESDAY AUGUST 27, 2014 12:00PM EDT, via electronic copy to Raymond.Meraz@psc.hhs.gov. Each response should include the following Business Information: a. DUNS; b. Company Name; c. Company Address; d. Do you have a Government approved accounting system? If so, please identify the agency that approved the system; e. Type of Company (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the Central Contractor Registration (CCR). All Offerors must be registered on the CCR located at http://www.ccr.gov/index.asp; f. Company Point of Contact, Phone and Email address. Please contact Raymond J. Meraz, Contracting Officer, at Raymond.Meraz@psc.hhs.gov with further questions. (No phone calls please).