Title VI Program Maintenance

The City of Fairfax, Virginia, is seeking professional consulting and technical assistance through solicitation URFP-129532 to maintain, administer, evaluate, and continuously improve its Title VI Program. The selected contractor will support the City's Title VI Coordinator in ensuring compliance with Title VI of the Civil Rights Act of 1964, as well as requirements from the Federal Highway Administration, Federal Transit Administration, and the Virginia Department of Transportation. Key deliverables include an annual program review and compliance report, support for annual training cycles, demographic and Limited English Proficiency data analysis, and assistance with regulatory audits and language access policies. The total contract value, including all renewals, shall not exceed 200,000 dollars. Proposals must be submitted via the eVA website by November 10, 2026. The City will utilize a hybrid pricing structure consisting of fixed-price deliverables for predictable annual services and established hourly rates for as-needed technical support. Evaluation is based on the qualifications and experience of assigned personnel, weighted at 25 points, and the cost proposal, weighted at 20 points. Award will be granted to the responsible offeror deemed most advantageous to the City, with high-rated candidates potentially invited for oral presentations. Contractors must maintain insurance authorized by the Virginia State Corporation Commission and adhere to a standard 30-day payment term. Required submission materials include a technical proposal with a work plan, resumes of key personnel, three professional references from the last five years, and a representative work sample.