25-0013 RFP Water Quality Facility Maintenance and Repair Services

The Beaverton School District #48J in Oregon has issued Request for Proposals (RFP 25-0013, Solicitation Number S-P34048-00015528) seeking qualified contractors to provide Water Quality Facility Maintenance and Repair Services. The intent is to establish a Master (On-Call) Contract with individual task orders covering routine maintenance, inspections, emergency repairs, and compliance work on the District's water quality facilities. The contract term begins July 1, 2026, and extends through June 30, 2027, with options to renew for up to four additional one-year periods, allowing continuity and flexibility in service provision. Proposers are required to submit detailed, competitive proposals by January 22, 2026, emphasizing operational approach, relevant experience, pricing, key personnel qualifications, and emergency response capabilities. The procurement process includes pass/fail requirements related to insurance and references, and the award will be based on a trade-off evaluation weighing technical merit more heavily than price to select the most advantageous responsible proposal. The scope mandates monthly inspections during the specified months, tree trimming and pruning services in summer, invasive species removal, and corrective repairs to bring facilities up to regulatory and District standards within one year. Contractors must provide licensed personnel and tools, pass background checks, and respond to emergency requests within five business days without compensation for travel time. Performance is subject to thorough District inspection and acceptance following high standards of workmanship, regulatory compliance, and warranty provisions lasting one year post-completion. Contract clauses comprehensively address legal governance, indemnification, site safety, insurance, confidentiality, and data security, while special requirements include mandatory security clearances, organizational conflict of interest certifications, adherence to public health rules, environmental stewardship, and participation in equitable business practices targeting disadvantaged enterprises. The contract administration specifies invoicing through the District's Accounts Payable without electronic invoicing mandates, and the proposal submission is restricted to electronic formats via the OregonBuys portal. Pricing is structured on estimated hourly quantities without fixed values provided, and the contract functions as an indefinite delivery/indefinite quantity (IDIQ) arrangement with work authorizations issued as needed.