25009 Itb Hvac & Electrical Services For City Facilities

Invitation to Bid 25-009 is a solicitation issued by the City of Fort Walton Beach, Florida, seeking eligible contractors to provide comprehensive HVAC and electrical services for various city facilities located in Okaloosa County. The scope of work centers on a quarterly maintenance program for a wide array of equipment, including chillers, boilers, split systems, and refrigeration units, across locations such as City Hall, fire stations, the police station, the library, and the recreation center. Required services include amp checks, filter changes, drain line clearing, belt maintenance, and annual equipment assessments, as well as on-call repairs and replacements. Technical specifications and detailed asset inventories for these facilities are provided across multiple exhibits, covering specific unit models, refrigerant types, and installation requirements. The contract is structured with a one-year base period and four optional one-year renewals, with awards granted to the lowest responsive and responsible bidder. Bidders must submit sealed hard-copy proposals by April 22, 2025, including a comprehensive packet of certifications, references, and SAM registration. Key contractual requirements include a one-year warranty on work, compliance with the Florida Prompt Payment Act, and adherence to OSHA and manufacturer standards. Performance is triggered by a purchase order or notice to proceed, with a required delivery window of ten calendar days. The City maintains the right to inspect contractor facilities prior to award and requires the maintenance of all contract records for three years.