This Solicitation opportunity from Virginia was posted on October 16, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Top

25095GB: - Hotel/Conference/Meals in Williamsburg, VA

Closed

A957CASC:79658State & Local

Submission Closed11/01/2024

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 721110

New

SLED

71412705 American Society of Civil Engineers Earth and Space Conference 2028, Fund #566730, Arlington, VA, April 18-21, 2028

Solicitation # RFP-131487

Virginia Polytechnic Institute and State University is soliciting proposals for a hotel venue to host the 2028 American Society of Civil Engineers Earth and Space Conference from April 18 to April 21, 2028, in Arlington or Alexandria, Virginia. The venue must accommodate approximately 300 to 350 attendees, providing roughly 175 sleeping rooms and a variety of function spaces. Required facilities include a general session room for 300 people with AV support, eight concurrent breakout rooms for at least 35 people each, an exhibit hall for 10 vendors, and a dedicated office for 10 staff members. All lodging and meeting spaces must be handicap accessible, with a preference for guest room rates at or below the government per diem rate. Comprehensive food and beverage services, including breakfasts, lunches, and an evening reception, are also required. The selection process is based on a best value determination, where price is a factor but not the sole determinant. Evaluation criteria include cost and the participation of Small, Women-Owned and Minority businesses. Proposals must be submitted electronically via the Jaggaer-hosted procurement portal by December 3, 2026. The contract is funded under Fund #566730 and includes specific requirements for the protection of trade secrets under the Code of Virginia and a five-year record retention policy. Virginia Tech maintains the right to cancel the contract without penalty upon 60 days written notice. Invoices should be submitted to the Continuing and Professional Education office in Blacksburg, Virginia.

Virginia Polytechnic Institute and State University

POSTED

DEADLINE

AAA 3-Diamond Lodging Facility Provider

W7MX Uspfo Activity Caang 146

POSTED

DEADLINE

Residential Lodging and Facility ManagementThis small business set-aside subcontract, managed by the Department of Defense, requires the provision of residential lodging and facility management for Marine Corps MCJROTC projects in Quantico, Virginia. The contractor must provide a minimum of 120 rooms, totaling 240 beds, to accommodate 240 cadets and 17 staff members for a duration of six nights from July 7 to July 13, 2027. Key operational requirements include the implementation of a specific rooming plan that ensures male and female occupants are housed on separate floors. Additionally, the provider must adhere to all residential safety and safeguarding standards to ensure secured lodging for all participants throughout the performance period.

POSTED

DEADLINE

PRARNG Meeting Package and Conference Rooms for 5 Dec 2026

Solicitation # W912LR27QA002

The Puerto Rico Army National Guard is soliciting quotes for a firm-fixed-price contract to provide a commercial conference venue, meeting package, and full-day catering services for 240 attendees. This event supports the Yellow Ribbon Reintegration Program Pre-Deployment Event for the 92nd MP BDE and 113th MPAD on December 5, 2026. The required facilities include four conference rooms—a main room for 240, a breakout room for 100, a child/youth room for 20, and a banquet room—along with a registration area and 140 parking spaces. The venue must be located in Puerto Rico, ideally within a 30 to 80 mile radius of Caguas. Catering must consist of hot buffet style breakfast, lunch, and two snack breaks, including vegetarian, vegan, gluten-free, kosher, and halal options. This acquisition is 100% set aside for total small business concerns. Award will be based on the lowest price among responsible quoters who meet all material terms and conditions. Submissions must include a signed SF 1449, a commercial quote, and a detailed PDF describing the venue and menu. If the quoter does not own the venue, a signed commitment letter from the venue operator is required. The period of performance is one day on December 5, 2026, from 0600 to 1700 hours, with a requirement for no-cost setup on December 4. All facilities must comply with the Americans with Disabilities Act, Joint Travel Regulations, and DoD antiterrorism standards. Quotes are due by November 19, 2026, and the anticipated award date is November 25, 2026.

W7PA Uspfo Activity Pr Arng

POSTED

DEADLINE

146 FS Lodging Services - 2027 RSD

Solicitation # W50S7527QA012

Solicitation W50S7527QA012 is a firm fixed price request for quotation for lodging services to support Government guests at the 146th Airlift Wing Channel Islands, Air National Guard Station. The contract, which is set aside for small businesses, requires the provision of non-smoking double occupancy guest rooms with two beds at a facility located within a 20-mile driving distance of the station. The period of performance runs from March 1, 2027, to December 31, 2027, with specific delivery schedules of 620 nights each for the months of March, April, June, September, and November 2027. The facility must maintain an AAA 3-Diamond rating or industry equivalent for 2025/2026 and adhere to strict fire and safety standards, including NFPA Codes 10, 70, 101, and 96, as well as AFOSH Standard 91-1. The government will evaluate quotes based on technical risk, assessed through experience and past performance, and price fairness and reasonableness. Required deliverables include the designation of primary and secondary lodging representatives and the electronic submission of sign-in rosters within five business days of an event. Invoicing must be processed through the Wide Area WorkFlow system using specific DoDAAC routing for payment and administration. Offerors must submit their quotes via email to the designated points of contact by December 2, 2026, ensuring the submission consists of two separate volumes formatted with a minimum 12-point font and one-inch margins.

W7MX Uspfo Activity Caang 146

POSTED

DEADLINE

Group Hotel AccommodationsThis subcontract agreement involves the procurement and management of group hotel accommodations for Florida State University, specifically supporting a marching band trip to New York City. The selected provider is responsible for securing room blocks during the high-demand Thanksgiving holiday period and overseeing all room assignments and billing for the university ensemble. To ensure efficiency, the contractor will utilize specialized hotel group booking and management software to deliver confirmed lodging blocks and vouchers. The project falls under NAICS code 721110 and is managed through Florida State University. Interested parties must adhere to the timeline associated with the solicitation, which was posted on November 10, 2026, with a response deadline of January 5, 2027. The primary objective is to ensure seamless lodging logistics for the ensemble during a peak travel window in a major metropolitan area.

Florida State University

POSTED

DEADLINE

Hotel Accommodations in Ottawa

Solicitation # 202703168/A

The Royal Canadian Mounted Police (RCMP) is soliciting bids for hotel accommodation services in Ottawa to support training guests. The requirement is for a block of rooms for up to 20 guests across two distinct periods: November 29 to December 19, 2026, and February 22 to March 12, 2027. The contract will run from the date of award until March 31, 2027. To be eligible, the hotel must be located within a 10-kilometer driving radius of the Ottawa International Airport and be able to provide at least 15 parking spaces. Mandatory technical criteria also include the provision of a daily on-site hot breakfast, though Amendment 001 clarifies that a la carte options are acceptable alternatives to a buffet. The contract will be awarded to the responsive bidder offering the lowest evaluated price. Bidders must submit their proposals in three separate PDF files covering technical specifications, financial bids, and required certifications, ensuring that pricing only appears in the financial section. Payment will be processed via direct deposit, and the RCMP will be responsible for reservations and payments for the room blocks. The procurement is subject to the Reciprocal Procurement Policy, limiting eligibility to Canadian suppliers, and requires adherence to the Code of Conduct for Procurement and local hotel industry hygiene and health standards.

Royal Canadian Mounted Police

POSTED

DEADLINE

Venue and Hospitality ServicesThis subcontract for Venue and Hospitality Services supports International Labour Organization projects in Kyiv, Ukraine. The scope of work involves providing comprehensive event infrastructure, including the hire of conference rooms equipped with audiovisual setups, as well as the provision of hotel room blocks for prime contractors. The service provider is responsible for delivering full catering services, specifically coffee breaks and lunches, while ensuring all facilities strictly adhere to UN and ILO safety and security standards. This agreement falls under NAICS code 721110 and is designed to facilitate the operational needs of ILO personnel and contractors within the region.

POSTED

DEADLINE

Hotel and Guest House Accommodation ServicesThis subcontract for Hotel and Guest House Accommodation Services involves providing furnished rooms and lodging to prime contractors supporting the International Labour Organization in Damascus, Syrian Arab Republic. The scope of work includes comprehensive hospitality operations such as room rentals, housekeeping, laundry services, and the maintenance of a 24/7 reception desk. The service provider is responsible for delivering fully completed lodging services and submitting detailed monthly occupancy reports. Operating under NAICS code 721110, the contract ensures the availability of essential residential infrastructure and support services for personnel operating within the region.

POSTED

DEADLINE

Conference Venue and Accommodation ProviderThis subcontract establishes an agreement for the provision of hotel and venue services to support International Labour Organization conference projects located in Ghana. The scope of work includes the supply of plenary halls, breakout rooms, and overnight lodging for participants, with a specific requirement that all venue capacities meet National Roundtable standards. The provider is responsible for delivering reserved and managed venue spaces and hotel room nights while ensuring strict adherence to international safety and health standards. Operating under NAICS code 721110, the contract focuses on high-capacity hospitality and facility management to ensure the successful execution of ILO events within the region.

POSTED

DEADLINE

Event Venue and Catering ServicesThis subcontract agreement establishes the provision of event venue and catering services to support International Labour Organization seminar projects located in Tunisia. The scope of work includes the supply of professional conference rooms and breakout spaces, along with comprehensive food and beverage services such as lunches and coffee breaks. The service provider is responsible for delivering the reserved facilities and executing the catering plan while ensuring all venues strictly adhere to international health and safety standards. This engagement is categorized under NAICS code 721110 and is managed by the ILO to ensure high-quality logistical support for their international operations.

POSTED

DEADLINE

RFQ/429/2026/KUD/ROAS | RFQ - Accommodation Services for ILO International Staff in Damascus Please check the tender documentation on how to contact the Buyer

Solicitation # rfx_14111_ROAS

The International Labour Organization (ILO) has issued Request for Quotation RFQ/429/2026/KUD/ROAS to procure accommodation services for international staff based in Damascus, Syrian Arab Republic. This solicitation seeks qualified providers capable of delivering the specified services in accordance with the ILO's terms and conditions. Bidders must demonstrate their qualifications and willingness to meet the requirements detailed in the RFQ and its associated annexes to avoid being rendered ineligible for consideration. All offers must be submitted electronically through the ILO e-Sourcing platform via the UNGM Portal. Proposals are typically organized into three response envelopes covering qualification, technical, and commercial requirements. Submissions must be completed before the deadline governed by the platform's server clock, as late offers will be rejected. Bidders may utilize an Excel format for offline responses provided they are imported back into the system, and any corrupted or unreadable files may lead to proposal rejection.

ILO

POSTED

1 day ago

DEADLINE

N/A

AI Contract Overview

The Commonwealths Attorneys Services Council is seeking bids for a comprehensive hotel and conference package in Williamsburg, Virginia, to accommodate approximately 60 attendees. The contract requires booking hotel rooms, a conference space, and amenities such as refreshments, breakfasts, lunches, and an evening banquet. Additionally, the vendor must provide access to audio-visual equipment, parking facilities, and resort-style amenities, with a location that is conveniently situated near Williamsburg’s historic area. The project aims to deliver a high-quality experience with a total contract value estimated between $150,000 and $250,000. The solicitation was posted on October 16, 2024, with a response deadline of November 1, 2024. The contract is managed under NAICS code 721110, which pertains to hotels and motels. Interested vendors can contact A. Lamm via email or phone for further details. The project is part of a larger effort by the Virginia Department of Commonwealths Attorneys Services Council to secure suitable accommodations and conference facilities that meet the specified requirements for a professional and resort-like environment in Williamsburg.

General Info

Agency

Virginia → Commonwealths Attorneys Services Council

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

VA, USA

Set-Aside

NONE

Documents

rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedOct 16

Solicitation

Response DeadlineNov 1

Deadline has passed

Submission Closed

11/01/2024

Find active opportunities like this

Get full access to discover similar active contracts, track opportunities, and build proposals with AI assistance.

Organization & Contact Information

AgencyVirginia → Commonwealths Attorneys Services Council

Contacts1 person available

OfficeN/A

Organization / AgencyVirginia → Commonwealths Attorneys Services Council

Office AddressN/A

Contacts

A Lamm

contact@example.gov

+1 (555) 000-0000

Full Description

CASC requests bids for hotel rooms 60 people, conference room, refreshments, breakfasts, lunches, 1 evening banquet, access to audio visual equipment, parking, location convenient to the historic area, resort type amenities preferred, in Williamsburg, VA.

Find Active Opportunities Like This

Get AI-powered intelligence on the opportunities still open

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS