26-101 Licences-ImageAccess-BRAND ONLY

The contract involves the procurement of brand-specific ImageAccess software licenses for Los Angeles County’s Internal Services Department, with an estimated value ranging from $500,000 to $2,000,000. The solicitation, posted on September 18, 2025, mandates electronic bid submission through the County’s Vendor Self Service portal by September 26, 2025, at noon. Bidders must provide comprehensive documentation, including completed Appendix A forms, certifications, and certifications of compliance, all of which are critical for responsiveness. The contract emphasizes strict adherence to delivery timelines, with goods to be delivered F.O.B. destination, in new, unused, current versions, and covered by the original developer’s warranty. The evaluation will be based solely on the lowest total price among technically acceptable bids, with no weights or adjectival ratings assigned, and the County reserves the right to reject any or all bids. The contractual framework incorporates County-specific terms, including mandatory insurance requirements such as general liability and cyber liability coverage, and mandates compliance with federal, state, and local regulations, including nondiscrimination, hazardous materials, and federal uniform guidelines where applicable. The agreement does not reference specific FAR or DFARS clauses but incorporates County policies, standard terms, and conditions governing bid submission, performance, and payment processes. Payment will be processed via electronic funds transfer, with invoices referencing the awarded contract number, and the County retains ownership of goods upon delivery at the designated destination. The contract also stipulates that all proposals must include detailed business and socioeconomic certifications, with particular encouragement for local small businesses, minority-owned, women-owned, disadvantaged, disabled veteran, and LGBTQQ-owned enterprises, supported by specific certification forms and documentation. Overall, the contract requires meticulous compliance with administrative, technical, and regulatory requirements, emphasizing transparency, accountability, and adherence to County procurement policies.