This Solicitation opportunity from Ohio was posted on September 5, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Ohio State Fair Celeste Center Video Production

Closed

SRC0000033723State & Local

Submission Closed10/01/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 512110

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AI Contract Overview

The contract involves providing a comprehensive high-definition video projection and related audiovisual system for the Celeste Center at the Ohio State Fairgrounds, a venue hosting major national performers and events. The scope includes installing two large LED screens (16’x9’, 5mm pitch or better), multiple HD cameras (including handheld and remote options), a professional video switcher, teleprompters, message boards, and all necessary rigging, cabling, and safety equipment to meet industry standards. Additionally, bidders are asked to price optional enhancements such as a large upstage video wall (20’x12’) with 4K processing and weight restrictions, along with associated cabling and rigging. The system must be operational during the fair’s scheduled dates in July–August 2026, with the installation and performance timeline clearly defined, and all deliverables to be shipped FOB Destination, with the contractor bearing freight costs. The procurement process is managed by the Ohio Expositions Commission, with proposals due October 1, 2025, and the contract award anticipated in November 2025. The evaluation emphasizes experience, reliability, and personnel expertise (weighted most heavily), followed by cost, Ohio-based status, and minority business participation, with a total scoring system of 190 points. The contract incorporates Ohio state statutes and standard terms, emphasizing confidentiality, subcontractor approval, conflict of interest disclosures, and insurance requirements, but does not reference FAR clauses. All proposals must include detailed pricing—specifically a flat rate for up to 13 shows and per-show pricing for additional events—along with certifications, insurance certificates, and supporting documentation. Delivery and acceptance are FOB Destination, with the State responsible for inspection and final acceptance at the specified location, ensuring the system meets professional industry standards for high-profile concert and event use.

General Info

Agency

EXP-Ohio Expositions Commission

NAICS

512110 - Motion Picture and Video Production

Place of Performance

OH, USA

Set-Aside

NONE

Documents

Ohio State Fair 2025 Video Image Enhancement System RFP

30 pages · rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 5

Solicitation

Response DeadlineOct 1

Deadline has passed

Submission Closed

10/01/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyEXP-Ohio Expositions Commission

ContactsNo contacts available

OfficeN/A

Organization / Agency

EXP-Ohio Expositions Commission

Office AddressN/A

ContactsNo contact information available

Full Description

Video projection system for concerts and events in the 9,000 seat, air-conditioned Celeste Center. The venue is host to a wide variety of national performers such as Foreigner, T-Pain, Reba McEntire, Jeff Dunham, Casting Crowns and Warren Zeiders. All proposals should include a 16x9 format, high-definition video system per the following guidelines: • Two (2) – 16’ wide x 9’high LED screens, 5 MM pitch or better resolution, with processing & receiving, 16x9 aspect ratio, 1920x1080 resolution video signal or better • Three (3) – high-definition cameras: 1. Two of them to be handheld (presenter may substitute a minimum of three (3) remote cameras for these 2. One tripod with 70x long sled lenses and CCU control • Three (3) - Camera operators as needed unless using remote cameras • One (1) - Video director/switch operator • One (1) - high-definition video switcher with Multiview monitoring and 6-DVI or HDMI inputs. • One (1) - Clear Com package for camera operators including both wired & wireless belt packs. • Two (2) – Audio packages for monitoring and sending house audio through studio speakers. • Two (2) 27” video monitors for use on stage as teleprompters • Five digital message boards for indoor/outdoor use across the Fairgrounds(approximately 3'x5') • All necessary motors, trussing, rigging, cabling and equipment as needed to safely install the system in a professional manner as expected by national touring concert industry. • All necessary cables, converters, monitors and cable distribution as needed to adequately run the system in a professional manner as expected by national touring concert industry. • 200 Amp Distro 3 Phase Cam in • 100’ 2/0 Feeder Set • 2/0 Feeder Jumpers• 20" television /monitor on stand • Self-powered speaker 15” on stand • Appropriate 300’ cable run and distributionThe OEC is also requesting pricing for the following additional (optional) equipment:• Upstage video wall • 20’ wide x 12’ high LED screens. 5MM pitch or better resolution with processing and receiving, 4K processing, 16x9 aspect ratio, 1920x1080 resolution video signal or better(NOTE) Video wall not to exceed a total of 4500 lbs. and/or 1500 lbs. per hang point. • All necessary motors, trussing, rigging, cabling and equipment as needed to safely install the system in a professional manner as expected by national touring concert industry. • All necessary cables, converters, monitors and cable distribution as needed to adequately run the system in a professional manner as expected by national touring concert industry. • Other information related to the Video Screens Upstage: 1. (2) SDI Lines from stage right to video world 2. (2) 150 ft fiber snakes from FOH to Video World 3. (2) CAAT 6 lines from FOH to stage right 4. (2) CAT 6 lines from FOH to video World