26-482DPH-OFCDI-B-50896 | Invitation For Bid (IFB) IDPH Laboratory Life Technologies Equipment Service and Maintenance

This solicitation from the Illinois Department of Public Health (IDPH) invites bids for the service and maintenance of Life Technologies laboratory equipment across multiple IDPH sites, including Springfield, Carbondale, and Chicago. The contract, starting September 1, 2026, spans an initial term of five years with options to renew up to five additional years. Its scope covers preventive maintenance, repairs, technical support, firmware updates, and calibration, all conducted on State premises by factory-certified technicians. The vendor must comply with manufacturer specifications and federal regulatory standards, particularly FDA quality system regulations under 21 CFR Part 820, ensuring that instruments with FDA 510(k) clearance remain compliant. Service must be timely, with on-site responses within 48 hours and documentation submitted promptly, including proof of compliance after critical repairs. Deliveries and inspections occur at the designated IDPH laboratory locations, with acceptance contingent on performance verification per contractual and regulatory standards. The contract incorporates Illinois-specific procurement provisions rather than standardized federal FAR clauses and outlines key administrative and compliance requirements. Payment is managed via IDPH fiscal offices with invoicing aligned to state prompt payment laws and contingent upon appropriation appropriateness. Evaluation of bids is based on responsiveness, responsibility, and the lowest overall price, following Lowest Price Technically Acceptable principles. Special contract provisions address security clearances and background checks for vendor personnel, restrictions on hiring State employees, political contribution disclosures, and organizational conflict of interest considerations. Vendors must also submit comprehensive representations, certifications, and disclosures, including business, financial, and legal compliance attestations. Packaging and labeling must comply with applicable federal and state laws, though no specific MIL-STD or barcoding standards are required. Overall, the agreement emphasizes regulatory compliance, vendor accountability, thorough documentation, and a rigorous evaluation process designed to ensure high-quality maintenance services for critical public health laboratory equipment.