26-497DVA-CENTR-B-50736 | FY26 FIELD SERVICES ANNUAL TRAINING

The Illinois Department of Veterans Affairs is soliciting quotes under solicitation number 26-497DVA-CENTR-B-50736 for conference room and lodging services to support the FY26 Field Services Annual Training. The event is scheduled from April 19 to April 24, 2026, and requires a venue located within one of several specified Illinois counties. The contract involves providing lodging for approximately 100 attendees, with a block of 15 single rooms on April 19 and 70 single rooms from April 20 through April 23. Required facilities include a main plenary room with classroom-style seating for 100 people, a breakout room for 50 people, a registration area, and a hospitality suite available Monday through Thursday evenings. Additionally, the vendor must provide a buffet dinner for 90 people on April 23 and daily catering, including coffee, tea, water, and snacks. Award will be granted to the responsive vendor offering the lowest price, provided they bid on all required line items via the BidBuy portal. The selected vendor must ensure the facility is ADA accessible and provide onsite parking. Compliance requirements include adhering to the State Prompt Payment Act, providing standard Illinois certifications regarding legal entity status and tax compliance, and following the Illinois Procurement Code. All deliverables are considered work for hire with exclusive ownership granted to the State of Illinois. The contract is contingent upon the availability of funds and requires the vendor to maintain the validity of their quote for 90 days following submission.