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Event Catering and Food Services

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for Event Catering and Food Services supports prime contractors on Illinois Department of Veterans Affairs projects in Springfield. The provider is responsible for delivering daily refreshments, including coffee, tea, water, and snacks for 100 people in a plenary room, as well as a buffet-style dinner banquet for 90 people. The scope of work requires the use of beverage stations and buffet service equipment, and the provider must maintain all standard food service health and safety certifications. This engagement is categorized under NAICS code 722310 and is centered in the 62704 zip code of Springfield, Illinois.

General Info

Catering services for IDVA projects in Springfield, providing daily refreshments and dinner banquets.

Place of Performance

Springfield, IL, 62704, USA

Set-Aside

NONE

Documents

This scope was carved out of 26-497DVA-CENTR-B-50945.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

26-497DVA-CENTR-B-50945 | FY26 FIELD SERVICES ANNUAL TRAINING

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Timeline

Posted

subcontract

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Organization & Contact Information

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AgencyIllinois → Springfield
ContactsNo contacts available
OfficeN/A
Organization / AgencyIllinois → Springfield
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies and serves food and beverages for prime contractors on Illinois Department of Veterans Affairs projects. Provides daily coffee, tea, water, and snacks for 100 people in a plenary room and a buffet-style dinner banquet for 90 people. Utilizes buffet service equipment and beverage stations. Requires standard food service health and safety certifications. Delivers daily refreshments and one full banquet dinner.

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Same NAICS industry code

NAICS: 722310
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Clayton County Board of Education

POSTED

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DEADLINE

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NAICS: 722310
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This sources sought announcement is a market research effort by the Department of Veterans Affairs to identify qualified small businesses capable of providing comprehensive food service operations for the ASPIRE Center in San Diego, California. The selected contractor will be responsible for the management, procurement, and delivery of nutritionally adequate, safe, and veteran-centric meals, including breakfast, lunch, and dinner, as well as scheduled nourishments. Key requirements include strict adherence to FDA Food Code and HACCP standards, the employment of a Registered Dietitian Nutritionist to ensure nutritional adequacy, and the implementation of VA Healthy Diet Guidelines. The scope also encompasses the support of a Healthy Teaching Kitchen program, the provision of special occasion meals, and the management of therapeutic and texture-modified diets. Operational expectations include maintaining a three-week cycle menu, implementing rigorous food safety and sanitation protocols, and adhering to Green Environmental Management Strategies through the use of biobased products. The contractor must provide detailed contingency plans for emergencies and maintain high quality assurance standards, including resident satisfaction surveys and regular audits. Personnel must meet specific certification requirements, such as Food Protection Manager certification, and comply with strict hygiene and security protocols. Interested parties must submit a detailed capability statement and company information to demonstrate their expertise in healthcare food service management.
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POSTED

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DEADLINE

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More opportunities from Illinois → Springfield

Same awarding agency

NAICS: 611430
SLED
26-497DVA-CENTR-B-50945 | FY26 FIELD SERVICES ANNUAL TRAINING
Solicitation # 26-497DVA-CENTR-B-50945
The Illinois Department of Veterans Affairs is soliciting quotes for the FY26 Field Services Annual Training, scheduled for April 19 through April 24, 2026. The selected vendor must provide an ADA-accessible venue within the State of Illinois capable of accommodating approximately 100 attendees. Requirements include a main plenary room with classroom-style seating, a breakout room, and a registration area. Lodging needs consist of a block of 15 single occupancy rooms for April 19 and 70 single occupancy rooms from April 20 to 23, with direct billing required. Catering services must include daily coffee, tea, water, and snacks, as well as a buffet-style dinner banquet for 90 people on April 23. A hospitality suite is also required from Monday through Thursday evenings. This procurement is governed by the Illinois Procurement Code and standard state terms and conditions, including compliance with the State Prompt Payment Act and the Illinois Information Technology Accessibility Act. Vendors must certify their legal entity status, adherence to equal employment laws, and compliance with lobbying restrictions and anti-bid rigging regulations. All submissions must be made electronically via BidBuy or email to Leah Thomas, and quotes must remain valid for 90 days from the date of submission. The contract is contingent upon the availability of funds and is subject to statutory offsets and the Illinois Freedom of Information Act.
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26-497DVA-CENTR-B-50736 | FY26 FIELD SERVICES ANNUAL TRAINING
Solicitation # 26-497DVA-CENTR-B-50736
The Illinois Department of Veterans Affairs is soliciting quotes under solicitation number 26-497DVA-CENTR-B-50736 for conference room and lodging services to support the FY26 Field Services Annual Training. The event is scheduled from April 19 to April 24, 2026, and requires a venue located within one of several specified Illinois counties. The contract involves providing lodging for approximately 100 attendees, with a block of 15 single rooms on April 19 and 70 single rooms from April 20 through April 23. Required facilities include a main plenary room with classroom-style seating for 100 people, a breakout room for 50 people, a registration area, and a hospitality suite available Monday through Thursday evenings. Additionally, the vendor must provide a buffet dinner for 90 people on April 23 and daily catering, including coffee, tea, water, and snacks. Award will be granted to the responsive vendor offering the lowest price, provided they bid on all required line items via the BidBuy portal. The selected vendor must ensure the facility is ADA accessible and provide onsite parking. Compliance requirements include adhering to the State Prompt Payment Act, providing standard Illinois certifications regarding legal entity status and tax compliance, and following the Illinois Procurement Code. All deliverables are considered work for hire with exclusive ownership granted to the State of Illinois. The contract is contingent upon the availability of funds and requires the vendor to maintain the validity of their quote for 90 days following submission.
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POSTED

9 months ago

DEADLINE

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