26-497DVA-CENTR-B-50945 | FY26 FIELD SERVICES ANNUAL TRAINING

The Illinois Department of Veterans Affairs is soliciting quotes for the FY26 Field Services Annual Training, scheduled for April 19 through April 24, 2026. The selected vendor must provide an ADA-accessible venue within the State of Illinois capable of accommodating approximately 100 attendees. Requirements include a main plenary room with classroom-style seating, a breakout room, and a registration area. Lodging needs consist of a block of 15 single occupancy rooms for April 19 and 70 single occupancy rooms from April 20 to 23, with direct billing required. Catering services must include daily coffee, tea, water, and snacks, as well as a buffet-style dinner banquet for 90 people on April 23. A hospitality suite is also required from Monday through Thursday evenings. This procurement is governed by the Illinois Procurement Code and standard state terms and conditions, including compliance with the State Prompt Payment Act and the Illinois Information Technology Accessibility Act. Vendors must certify their legal entity status, adherence to equal employment laws, and compliance with lobbying restrictions and anti-bid rigging regulations. All submissions must be made electronically via BidBuy or email to Leah Thomas, and quotes must remain valid for 90 days from the date of submission. The contract is contingent upon the availability of funds and is subject to statutory offsets and the Illinois Freedom of Information Act.