26-551HDA-LEGAL-B-51339 | Insurance Review, Tracking & Management Reissue RFP

This solicitation, numbered 26-551HDA-LEGAL-B-51339, issued by the Illinois Housing Development Authority (IHDA) under its Multifamily division, seeks qualified vendors to provide comprehensive insurance review, tracking, and management services. The contract is a Request for Proposal (RFP) type with an anticipated start date of May 1, 2026, and a base term of one year, including up to three optional renewal periods of three years each, allowing for a potential total duration of up to ten years. The place of performance is Chicago, IL, specifically at IHDA's office located at 111 E. Wacker Drive, Suite 1000. The vendor must be BEP/VBP certified and able to correctly attribute deliverables to approved NIGP procurement codes. The contract emphasizes compliance with Illinois procurement codes and includes a strong commitment to diversity, equity, and inclusion (DEI) as critical technical evaluation factors. Key contract requirements include the maintenance of commercial general liability insurance with minimum coverage limits of $5 million per occurrence, naming IHDA as an additional insured and certificate holder, alongside a 30-day notification provision for any insurance changes. Vendors are required to provide detailed documentation and maintain a centralized database with loan and project insurance details accessible to IHDA. Staffing expectations include a minimum of three full-time dedicated personnel and adequate backup to ensure continuity. Diversity commitments significantly influence evaluation, with factors such as DEI spend (20% weight), subcontracting with Women and Minority-Directed (WMD) businesses (10%), BEP compliance (5%), and time devoted to DEI initiatives considered during award decisions under a trade-off methodology. Proposal submissions must be made electronically via the BidBuy portal, including key elements such as technical proposals, vendor disclosures, utilization plans, and pricing documents. Failure to comply with mandatory documentation, especially regarding insurance and diversity reporting, results in disqualification. The solicitation does not specify pricing details, inverted FAR clauses, or explicit inspection and acceptance criteria beyond general compliance and performance standards tied to contract deliverables and insurance requirements.