26036316 - SOFTWARE - RENEWAL - SAILPOINT (BRAND ONLY)

The contract pertains to the renewal of SailPoint software licenses, specifically for identity and access management solutions, under solicitation RFB-IS-26200963-1 issued by the Internal Services Department of Los Angeles County. The procurement is structured as a lowest price technically acceptable (LPTA) bid process, where responsiveness and compliance with technical and regulatory requirements are prerequisites for award, and price is the primary evaluation factor. The unit pricing for the software is listed at $1,100.00 and $2,000.00 per unit for two distinct SailPoint license types, with an additional line item for a CSD Success Portfolio – Silver service at $1.00 per unit, though quantities and total contract value are unspecified. Performance is required in Los Angeles, California, with delivery and acceptance occurring at designated County locations, particularly the warehouse in Norwalk. The contractor must ensure all software is newly licensed, fully compliant with federal and state regulations, and integrated into the County’s existing IT infrastructure under strict security protocols, including FIPS 140-2 encryption for all removable media, patching within 90 days of release, and mandatory endpoint malware protection. Compliance with stringent data security, privacy, and audit requirements is central to this contract. Vendors must adhere to NIST SP 800-88 standards for data destruction, maintain records for a minimum of three years following final payment, and support audit readiness for federal and state funding reviews. Additionally, contractors are required to provide source code under version control in the County’s Git repository, along with comprehensive technical documentation, and must assist with transition activities for 90 days at no extra cost upon termination. The County mandates that vendors hold active certification as authorized resellers of the specified software, verified through manufacturer or distributor letters. Insurance requirements mandate general liability, auto, and workers’ compensation coverage with named County officials as additional insureds, while socioeconomic compliance requires submission of forms for potential preference consideration under categories such as Small Business Enterprise, Disabled Veteran Business Enterprise, or Community Business Enterprise, though such claims do not influence award determinations based on protected status. Payment is processed via EFT on a monthly basis, with invoices due by the 15th of the following month and subject to a $200,000 annual spending cap per vendor without prior Board of Supervisors approval. All submissions must be made electronically through the Vendor Self Service portal by the established deadline of May 26,