This Solicitation opportunity from Virginia was posted on October 3, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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26043 Vending Services for Stafford County

Closed

LA40STAFFORD:104608State & Local

Submission Closed10/21/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561320

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2 days ago

DEADLINE

in about 1 year

AI Contract Overview

The Stafford County RFQ #26043 seeks a vendor to provide comprehensive vending services across multiple county facilities in Virginia. The contract encompasses installing, operating, maintaining, and servicing energy-efficient vending machines stocked with a broad selection of snacks and beverages, including healthy and allergen-free options, at no cost to the County. The vendor must ensure machines are current models, comply with health and safety standards, and are stocked regularly—at least every 14 days—with prompt response to restocking requests. The scope includes detailed reporting, customer service signage, and adherence to standards such as PCI DSS for card transactions and the NAMA “Fit Pick” for healthy options. The contract size ranges from $500,000 to $1.5 million, with the County reserving rights to modify vending locations during the term. The contractual framework is primarily governed by Virginia law, incorporating statutory clauses related to business authorization, nondiscrimination, employment practices, drug-free workplaces, and indemnification, alongside local Stafford County terms covering termination, dispute resolution, and performance standards. The vendor is responsible for personnel conduct, including uniforms and background checks, and must maintain a drug-free workplace. Inspection and acceptance occur at County facilities, with the County retaining the right to review services at any reasonable time, ensuring all equipment and products meet quality, safety, and health standards, including expiration date compliance and allergen signage. The contract emphasizes high-quality service delivery with a target of zero defects, strict adherence to laws, and comprehensive recordkeeping. Evaluation of proposals will consider the offeror’s experience, qualifications, operational plan, and pricing, employing a best-value (trade-off) approach rather than solely lowest price. The process may include reference checks, presentations, and clarification, with the County reserving discretion to accept or reject proposals and negotiate terms. Submission deadlines are October 21, 2025, with a site visit scheduled for October 15, 2025. Proposals must include completed attachments, references, and business certifications, with signatures accepted electronically. The contract stipulates detailed requirements for packaging, labeling, and delivery, including FOB destination, proper marking, and removal of debris, along with strict employee conduct standards and personnel change procedures. Overall, the contract aims to establish a reliable, compliant vending program that meets high standards of quality, safety, and customer service across Stafford County facilities.