27-06-DPS On Call Tree Removal, Maintenance, and Stump Grinding

The City of Salem, Massachusetts, through its Purchasing Department, is soliciting bids for an on-call contract to provide tree removal, maintenance, and stump grinding services under NAICS Code 113310. The contract, designated as 27-06-DPS, is intended to secure multiple pre-qualified tree care companies that can respond rapidly when the Department of Public Works lacks available resources. The initial term of the contract is one year, beginning around September 1, 2026, and ending August 31, 2027, with an option to renew for two additional one-year periods. Bids must be submitted by 11:00 AM on July 30, 2026, to Salem City Hall at 93 Washington Street, with all proposals required to be sealed and properly marked. The estimated total contract value is $50,000, though this is not guaranteed and services will be furnished on a call-in basis. Award will be made to the responsible, responsive bidder offering the lowest hourly rates across all service line items, which include specialized equipment such as 60-ton cranes, bucket trucks, chip trucks, wood chippers, log trucks, stump grinders, skid steers, and tub grinders, each with a minimum 80-hour baseline. All contractors must meet rigorous qualification criteria, including a minimum of three years of relevant experience, current OSHA certification for all personnel, and the ability to demonstrate capability and past performance through submitted references and project histories. Mandatory documentation includes a Statement of Qualification, a Certificate of Non-Collusion, tax compliance certification under M.G.L. c. 62C, §49A, a Statement of Corporate Authority, and a complete list of proposed staff with licenses and certifications. Contractors must also provide proof of comprehensive general liability insurance ($1M per person/$2M per occurrence), automobile insurance covering owned and non-owned vehicles, and workers’ compensation coverage. A 5% bid deposit and a 50% payment bond are required prior to contract execution. All work must comply with Massachusetts prevailing wage requirements, with certified weekly payroll reports submitted to the Public Works and Purchasing Offices. The City retains the right to inspect all work in progress and may reject defective work without it constituting acceptance. A minimum one-year warranty is required for all work, and contractors must indemnify the City against liabilities arising from their operations. Work must be performed at the specified