27-426DOC-MENAR-B-54089 | White terry cloth-Fabric Bolts

The Menard Correctional Center, an agency of the State of Illinois, is soliciting bids for the procurement of 30,000 yards of white terry cloth fabric bolts for the production of in-custody towels and washcloths during Fiscal Year 2027. The required material must be 12oz per square yard, White Pantone #11-4800 or an approved equivalent, with a roll width of 67 inches, a roll length of 100 yards, and a core size between 2 and 2.5 inches. This small purchase contract will be awarded to the lowest bidder, provided they submit a one-yard fabric sample for technical approval prior to the award. All materials must be delivered F.O.B. Destination to the facility's warehouse or Knit Shop dock in Menard, Illinois, by June 30, 2027. Strict packaging requirements mandate that rolls be individually wrapped in poly bags and labeled on both ends with the mill name, weight, width, and roll length. To maintain product integrity, vendors must follow industry standards to prevent freezing or overheating during transit and ensure products are free from obnoxious fumes or harsh chemical odors. Contract administration requires vendors to provide certifications regarding financial disclosures, conflicts of interest, and compliance with the Illinois Department of Human Rights Act. Invoicing is generally completed at the end of the contract, with payments processed according to the State Prompt Payment Act. Vendors are required to maintain general commercial liability and worker's compensation insurance, and they must notify the warehouse at least 48 hours prior to any scheduled delivery.