27-494DOT-FINAD-B-53879 | REBID (FY27) High-Precision Handheld 3D Laser Scanning System

Solicitation 27-494DOT-FINAD-B-53879 is a request for the one-time purchase of a portable, handheld, metrology-grade 3D laser scanning system for the Illinois Department of Transportation Bureau of Research. The equipment will be utilized at the Illinois Certification and Research Track to perform pavement analysis for the certification of Transverse Pavement Profilers. The system must be newly manufactured, weighing no more than 1.0 kg, and feature blue laser technology with at least 30 laser lines. Key technical requirements include a minimum accuracy of 0.025 mm, volumetric accuracy of 0.020 mm + 0.040 mm/m, and the ability to process at least 1,800,000 measurements per second. The package must include a compatible laptop and on-site training for staff at the research track, with a required delivery date of February 1, 2027. Bids are restricted to established manufacturers or their authorized servicing dealers who can provide post-purchase support. The successful vendor must provide proof of testing in an ISO 17025 accredited laboratory and ensure the laser source is Class 2M eye-safe. Contractual obligations include maintaining general commercial liability insurance of 1 million dollars per occurrence and auto liability of 1 million dollars. Payment is governed by the State Prompt Payment Act, and the contract is contingent upon the availability of funds from the Illinois General Assembly or federal sources. All deliveries are F.O.B. destination, and vendors must comply with various state and federal certifications regarding cybersecurity, labor practices, and non-discrimination.