2701-CSC - Copier Maintenance & Supplies

The contract titled "2701-CSC - Copier Maintenance & Supplies" is a solicitation issued by the Columbus Civil Service Commission in Ohio, seeking quotes for maintenance and supply services for various multifunction copiers, printers, and scanners. The primary requirement is that all bids be submitted as a price per copy, with usage estimates provided in attached specifications. The contract duration is initially set for 12 months, with the possibility of extension up to two additional years contingent upon funding. The scope covers multiple devices, including Ricoh IM C6010 and Konica Minolta BizHub 558E models, with estimated monthly volumes ranging from approximately 650 to 12,000 copies, both black & white and color. Service expectations include guaranteed response times, the use of genuine manufacturer parts, and monthly invoicing in arrears. Vendors are expected to provide proposals by November 3, 2025, through the designated vendor portal. The contract emphasizes a comprehensive approach to maintenance, including supplies such as staples, with detailed specifications outlined in attached sheets. The overarching goal is to ensure reliable, cost-effective maintenance and supply services for the agency’s imaging equipment, supporting ongoing operational needs with flexible extension options based on performance and funding availability.