30-26401-EIPD Janitorial Services - Carrboro

Janitorial services are being solicited for the DEIPD office located at 548 Smith Level Rd., Carrboro, NC 27510, with the contract requiring daily cleaning operations five days per week across a 10,000 square foot facility. The scope includes cleaning offices, restrooms, hallways, and common areas, along with trash removal, disinfection using EPA-approved COVID-19 list N products, restocking consumables, and specialized annual tasks such as shampooing carpets, cleaning HVAC duct grills, and washing interior and exterior glass. All work must comply with recognized industry practices and safety standards including OSHA, UL, ASME, NEMA, and AGA. Vendors must supply all equipment, materials, and trained personnel who are required to wear PPE during service. Personnel must pass annual criminal background checks and meet NCEIPD security protocols, with unauthorized access to confidential information or possession of weapons, alcohol, or drugs on-site constituting material breaches. The contract is structured as a Firm Fixed Price with CLINs for monthly janitorial services and annual specialized tasks, but pricing details remain unspecified in the solicitation documents. Award will be based on a best-value approach with strong emphasis on total cost to the State, past performance, and additional factors such as service quality, operational capability, information security, and alignment with state business culture. Submission requires completion and electronic filing via the Ariba Sourcing Tool by the deadline of July 27, 2026, including mandatory attachments for pricing, HUB vendor information, and worker locations. Invoices must be emailed to DVR-invoicing@dhhs.nc.gov and include vendor billing address and contract number. The State reserves the right to conduct unannounced inspections and reject unsatisfactory service, with acceptance solely determined by the Contract Manager on-site. The vendor assumes full liability for damages caused by personnel and must obtain prior written approval for any personnel substitutions. Participation in North Carolina’s HUB Program for minority, women-owned, or physically handicapped businesses is encouraged but not mandatory, with supplemental documentation required for consideration. No formal UEI, CAGE code, or SAM.gov registration is explicitly required, but state registration under G.S. 55-15-01 / 57D-7-01 is necessary. The contract includes an implied one-year base term with potential for two one-year renewals and up to three months of transition support upon termination.