30-270006-EIPD Janitorial Services - Asheville

The contract solicits janitorial services for the DEIPD office located at 8 Barbetta Dr., Asheville, NC 28806, with a scope covering daily cleaning of a 9,860 square foot facility Monday through Friday after 5:00 PM ET. Tasks include floor care, trash removal, surface disinfection, restocking of restroom and kitchen supplies, and annual deep cleaning activities such as shampooing carpets and washing Venetian blinds. The vendor is required to supply all necessary equipment and consumables, using only EPA-registered disinfectants effective against HIV and Hepatitis B while strictly prohibiting bleach or pine oil-based cleaners. All chemical containers must be properly labeled per OSHA regulations and maintained with up-to-date MSDS documentation on-site, and equipment must meet ASME, UL, NEMA, and AGA standards. The contract is structured as a firm fixed price with a one-year term beginning September 1, 2026, or upon execution, and may include transition assistance of up to three months if not renewed. All bids must be submitted electronically via the North Carolina E-Procurement Portal by the deadline of August 7, 2026, and must include mandatory attachments such as a completed pricing schedule, location of workers utilized, certification for contracts and grants, and OMB Standard Form LLL. The vendor must be registered with the North Carolina Secretary of State and provide proof of registration within ten business days of award. Background checks are mandatory for all personnel annually, with additional checks possible at the State’s discretion, and subcontracting is prohibited without prior written approval. Insurance coverage must be adequate based on risk factors including property damage, bodily injury, and interaction with State personnel. The award will be made on a Lowest Price Technically Acceptable basis, with past performance and total cost being the primary evaluation factors, though technical acceptability serves as a threshold requirement. Invoices must be submitted electronically to DVR-invoicing@dhhs.nc.gov and include the NC Contract Number and Customer Account Number. The State retains full authority over inspection and acceptance at the performance location, with failure to meet specifications or receipt of any staff complaints potentially leading to rejection of services. The Contract Manager, Christina Cota, is the primary point of contact for administration, though no formal COR, COTR, or PCO are designated.